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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1984 - 01/09 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING JANUARY 9, 1984 7:30 P.M. MEMBERS PRESENT: Helen Johnson David Morgan Ron Workman Bob Outman (arrived at 7:45) Wayne Austin (arrived at 8:10) CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation Trey Goodman, Recreation Supervisor I. Call to Order. The regular called meeting of the Parks and Recreation Board was called to order by Chairman Workman at 7:42 p.m. II. Approval of Consent Agenda. Workman called to question the approval of the Consent Agenda. The Board voted 3-0 to approve the Consent Agenda. III. Director's Report. Rolling Hills Update. Parks and Recreation Director Mark Thornton, informed the Board of the progress on construction of Rolling Hills Park. Thornton stated that all concrete work had been finished and the picnic tables and trash receptacles were in place. Excavation work is scheduled to begin on January 10, 1984. Trees will be picked out personally by the Director and shipped to Allen as soon as possible. Discussion then focused on the six foot cedar fence which Thornton explained would run east to west along the property line on the north end of the park. There was a question as to whether the posts for the fence should be made of wood or metal. Thornton explained that wood would be just as sturdy as metal as long as a hole was left at the bottom of the concrete anchor, to allow the water to run out of the wood post. This would prevent the post from rotting. Thornton then informed the Board that approximately $6,370 had been spent on construction thus far and another $7,500 could be expected to be spent. Thornton also stated that a slide program on the various stages of development of Rolling Hills will be presented at the next regular called meeting. PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JANUARY 9, 1984 L B. Recreational Leagues. Thornton informed the Board that volleyball has ended and basketball was currently underway at the Old Middle School Gym. Approximately 8 mens open teams and 4 mens church teams had signed up for basketball. Board member Helen Johnson asked if Reed Gym had been con- sidered as a site for men's basketball. Thornton explained that Reed had been considered but that a lack of availability and the chance that league play could be "bumped" to another location at any time, had caused the decision to play at the Old Middle School Gym. Thornton stated that the foul ball nets at the Hillside Ball Parks had sustained damage from the ice in December and that a Condor Lift was needed to repair the nets. Thornton said that the lift costs approximately $200 per day to rent. C. Country Meadow Park Dedication. Thornton informed the Board that final plat was approved for the Country Meadows Development but that the proposed park dedication was not included in the first phase. It is expected to appear in the later phases, however. Update on Willard Baker Co. Proposed Development in West Allen. Thornton explained to the Board that he had met with two representatives from the Willard Baker Company on January 9, 1984. Current plans of the company are to develop a private golf course along both sides of Rowlett Creek. Thornton advised the Board that the Willard Baker Company still had no intention of allowing public access across the property along Rowlett Creek. Thornton informed the company that this would be unacceptable. There was concern on behalf of the Board that if the current plat was approved, then the Rowlett Creek Corridor Study would be obstructed and possibly unbeneficial. Thornton further explained that the Willard Baker Company would like to present the pro- posed plat to the Board. Chairman Workman stated that it would not be acceptable in its present form so there would be no need in reviewing the plan. He added that there would be no need to submit any future plans regarding this problem unless Thornton felt there might be a chance that the Board will consider a workable solution. PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JANUARY 9, 1984 III. Director's Report (cont.) The topic then changed to vandalism and the problems it causes at Reed Park. Workman suggested that some type of reward fund for information leading to the discovery of those individuals involved in vandalism in any city park be started. Johnson added that a meeting with Ed Stevens of the Allen Police Department might prove beneficial in beginning a Park Watch Program, due to his experience in working with the Neighborhood Watch Program. IV. Rowlett Creek Committee Structure. Workman opened by stated that not much had happend in the preliminary stages of committee development, since the last meeting due to the holiday schedule. Thornton submitted to the Board for approval, the charges and responsibilities of the Rowlett Creek Committee. Board Member David Morgan, suggested substituting the word "proposal" for the word "bid." Morgan commented that it is unlawful to select a firm on a bidding basis. It must be selected by the pro- posals submitted. MOTION: Upon a motion made by David Morgan and seconded by Wayne Austin, the Board voted 5-0 to accept the charges and responsibilities of the Rowlett Creek Committee with some word changes. The motion carried. V. Preliminary Draft of the Land Acquisition Policy. Thornton presented the Board with a preliminary draft of the Land Acquisition Policy. Thornton selectively read from the Policy and noted the four main objectives of the Policy as being the location of park sites, size in respect to population, number of sites throughout the city, and the procedures of acquisition. Thornton explained that the current city thoroughfare plan was considered in creating 16 planning districts and 4 community districts throughout the city. Each of the 16 planning districts would be a separate unit and have individual needs according to the population and density of that district. Each of the planning districts would contain the smaller neighborhood parks. The community districts would he much larger as the city is cut into 4 spearate units. These districts would contain the larger community parks. A list of acres of parkland per 1,000 population was given for each type of parkland. Using this information, the total acres of parkland needed for an expected total population could be tabulated. PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JANUARY 9, 1984 Workman stated that one of the figures, 1.0 acres per 1,000 persons of special use area, was too small. Thornton explained that this was a minimum and not necessarily the optimum requirement. Thornton informed the Board that if all the flood plain were utilized, then there would be approximately 1350+ acres of Greenbelt park space, some of which could have limited development. Further, if the total pop- ulation of Allen were to reach the maximum expected, then there would be approximately 13.11 acres per 1,000 persons of greenbelt area. Utilizing utility easements in order to increase this figure was mentioned. Morgan was concerned on whether or not the population pre- diction would be accurate enough to base these figures on but it was explained that the figures were flexible, should the population projections change. Thornton asked for a special called meeting to discuss the proposed policy after the Board had a chance to review the handouts. January 30th was set as the date for the meeting. E Thornton stated that he would have a preliminary set of procedures ready for the special called meeting. In closing, Mr. Thornton read to the Board a section from the mandatory dedication ordinance of Carrolton, Texas. There being no further business: MOTION: Upon a motion made by Wayne Austin and seconded by Bob Outman, the Board voted 5-0 to adjourn the regular called meeting. The motion carried. THESE MINUTES APPROVED THE /3 DAY OF i1 1984. 4