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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1982 - 10/28 - RegularMinutes Allen Parks and Recreation Board October 28, 182 Regular Meeting Regular Meeting 7:30 p.m. Community Meeting Room Members Present: Ron Workman, Helen Johnson, David Morgan Members Absent: Bob Outman, Russ Bratcher NOTE: The staff was contacted by Chairman, Ron Workman, stating that he would be delayed arriving at the meeting because of the public hearing that he was required to attend being conducted by the Allen Planning and Zoning Commission. In addition, the staff was contacted by Bob Outman and Russ Bratcher and each indicated that he would not be able to attend the meeting because of prior commitments. Chairman Workman called the meeting to order at 8:00 p.m. A. Election of Officers. The members present discussed the requirements of the Ordinance to elect officers and the fact that two members of the Board were unable to be in attendance at this meeting. MOTION: There was a motion by Helen Johnson and seconded by David Morgan that election of officers be postponed until all five members of the Parks and Recreation Board are able to be present. Vote 1 for, 2 against. Helen Morgan for; Ron Workman and David Morgan, against. MOTION: Helen Johnson mach a motion and seconded by David Morgan that Ron Workman be selected as Chairman of the Parks and Recreation Board for the 1982-83 year. Nominations were closed and by unanimous decision, Mr. Workman was elected Chairman. MOTION: A motion was made by Helen Johnson, seconded by Ron Workman that David Morgan be selected as Vice -Chairman. Nominations were closed and the vote was unanimous that David Morgan be Vice -Chairman of the Parks & Recreation Board for the 1982-83 year. MOTION: A motion was made by David Morgan and seconded by Ron Workman to select Helen Johnson as Secretary. Nominations were closed and the vote was unanimous that Helen Johnson serve as Secretary for the Parks and Recreation Board for the 1982-83 year. B. Reading of Ordinance No. 306 Establishing the Parks and Recreation Board. Secretary, Helen Johnson, read the Parks and Recreation Ordinance in accordance with Section 3(e). C. Approval of the Minutes of the September 30, 1982 Regular Meeting. Minutes 10/28/82 Parks & Recreation Board p. 2 Secretary, Helen Johnson read the Minutes, and there being no corrections or amendments, Chairman Workman declared that the Minutes were approved as read. D. Approval of the Minutes of the October 12, 1982 Special Workshop. Chairman Workman read the Minutes, and there being no corrections or amendments, the Minutes were approved as read. E. Report of the Chairman on the RFP For the Rowlett Creek Corridor. Chairman Workman provided an update of his report to the Allen City Council relative to the request of the Parks and Recreation Board for funds to develop an RFP on the proposed planning study of the Rowlett Creek Corridor. Chairman Workman stated that the Council expressed support for such a planning study, indicated that the study should should be limited to the flood plain only, and authorized funding up to $1,000 for the development of the RFP. It was the consensus of the Board that David Morgan work with the City Manager, Jon McCarty, to hire a Consultant. F. Report on Selection of Interviewees. City Manager, Jon McCarty, reported that the interviewees had been selected for the Parks and Recreation Director position and provided a handout showing the rankings of the individuals based upon the input of the Parks and Recreation Board. G. Report on the Capital Improvements Program. Mr. McCarty reported on the action taken by the Allen City Council concerning the Capital Improvements Program. A total of $910,000 worth of bonds were authorized to be issued and of that amount $610,000 is to be used for street projects, $250,000 for park projects, $35,000 for City Hall improvements, and $15,000 for Fire Building Improvements. The $250,000 is to be used for Park improvements in the following amounts: 1. Completion of Reed Park $ 30,000 This includes the punccase of the wooden floor in the Reed Elementary School gym and the City's portion of the construction of the sidewalk adjacent to the Park site. 2. Purchase Ford Park $ 80,000 �+ These funds will be combined with existing Park Bond (■■`y Funds and with the grant funds from the Texas Parks and Wildlife Department to purchase the 50 acre Ford Park. 3. Partial Development of Ford Park $190,000 This money will be used as the City's portion of construction of the streets, water lines, sewer lines, etc. Minutes 10/28/82 Parks & Recreation Board p. 3 H. Discussion of Softball Leagues Mr. McCarty reported on the action taken by the City Council relative to the foul ball situation at Hillside Park. At the last regular meeting of the Allen City Council, several residents living on Meadow Mead appeared before the Council to express their concern and objection to the property damage and personal injury potential resulting from the foul balls being hit from Hillside I and II Parks into the residential neighborhood. The action of the City Council was to cancel all tournament play at the Hillside Parks for the remainder of the season, allow the Women's Fall Softball League to continue playing at Hillside, and to direct that the Men's Fall Softball League be reassigned to another field. The staff, working with the softball coaches and the residents along Meadow Mead, was able to secure the ballfield at the Texin Rod and Gun Club in Allen to complete the Men's Fall Softball League. Richard Brown, a coach on one of the men's teams playing the the Fall Softball League, appeared before the Parks Board to discuss his concern relative to the City's ability to support the Spring Softball League, should Hillside be made unavailable. Mr. McCarty stated that he would be working with the residents and players to resolve the Hillside problem and would be providing periodic updates to the Board. Chairman Workman brought up the issue of the number of softball fields available now and in the near future and the ever growing number of players desiring the use of these fields. I. Concessions. Mr. McCarty reported that concessions for the Hillside and Jupiter Road fields had become a concern and that the staff would propose a resolution of the problem prior to the Spring softball and baseball season for the Park Board's consideration. In addition to the above, there were several items discussed not appearing on the Agenda. A. The Park Board decided to set Tuesday, November 16 as a Workshop date to consider; 1. Filling of the Director's position; 2. Selection of a Consultant to develop the RFP; 3. Discussion of the Steering Committe Charter. MOTION: A Motion was made by Helen Johnson and seconded by David Morgan to set November 16 as a Workshop date to discuss the above listed items. Vote 3 for, 0 opposed. n Minutes Parks & Recreation Board 10/28/82 p. 4 A request had been received by the staff from the United Methodist Women's Club requesting to sell baked goods at the Bethany Road Soccer Fields. Mr. McCarty informed the Park Board that although the Park Board Ordinance prohibits the sale of such items at a Park without prior Council approval, technically, the Bethany Fields are not a City Park and, therefore, the request from the United Methodist Women's Club would be handled by a temporary permit under the provisions of the zoning ordinance. C. The Board verbally discussed the Fall Sports of Football and Basketball with Mr. McCarty, indicating that these sports would be offered to residents and if interest indicated, there would be an offering of a Winter League for these two sports. MOTION: There being no further business before the Board, a Motion was made by David Morgan, seconded by Helen Johnson, to adjourn. Vote 3 for, 0 opposed. These M' tes approved as read this 9 day of Urc 19,fz_ A 1 Cha i n n Secretary