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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1983 - 02/10 - Special CalledMINUTES Parks and Recreation Board Special Called Meeting February 10, 1983 Boyd Library 7:30 p.m. Members Present: Ron Workman, David Morgan, Bob Outman Members Absent: Helen Johnson, Russ Bratcher I. Chairman Ron Workman called the meeting to order at 7:37 p.m. II. Presentation by the Director Mark Thornton, Director, briefly discussed the outline of information requested by the City Council. After reviewing the outline the Board discussed their plan of action for presentation to the City Council. Bob Outman stated that the Board should prioritize the outline then recommend to the Council, the final proposal. Ron Workman disagreed with forming a recommendation and stated that all information should be given to the Council to allow them to amend and recommend solutions. MOTION: There was a motion made by Bob Outman and seconded by David Morgan to recommend to the Council: 1. Make the necessary improvements to Jupiter 2. Make proposed improvements to Hillside 3. Begin planning for new facilities now to meet the ever increasing demands for softball David Morgan amended the motion by adding: rl 4. Maximize the use of Jupiter with C overflow games to use Hillside. Seconded by Bob Outman. Vote 2 for, 1 opposed. fl Minutes Parks & Recreation Board 2/10/83 Page 2 It is recorded that Ron Workman opposes this motion. There being no further business MOTION: There was a motion made by Bob Outman, seconded by David Morgan to adjourn. Vote 3 for, 0 opposed. These minutes approved as read this Alday of IV, ,1983 Ron Workman, Chairman He len Johnson, Secretary ./ Attachments to Minutes 2/10/83 Parks & Recreation Board TO: Jon McCarty, City Manager FROM: Mark Thornton, Director of Parks and Recreation SUBJECT: Alternatives for softball in Allen DATE: February 11, 1983 I. Background At the last City Council meeting, this department was directed to investigate the alternatives which would allow men to continue to play softball in Allen. Information compiled previously was primarily concerned with modifications to be made at Hillside to allow men to continue softball play at that facility. We have now put together an information outline which investi- gated the alternatives which would allow men to play softball at facilities other than Hillside. II. Analysis After the information was collected, a special meeting was held on February 10 with the Parks Board for their review and comments. At this meeting, a recommendation was developed for the City Council to review. The following outline details the alternatives which include upgrading Jupiter, leasing T.I. fields, and lighting the high school field. A cost breakdown is included along with an estimate on construction time in relation to the beginning of softball season. I. Jupiter Park A. Improvements to be made. 1. Construct outfield fence -- $2,500. 2. Correct drainage around right side of the infield with series of "French drains" -- $200.00. Attachments to Minutes 2/10/83 Parks 5 Recreation Board Page 2 B. Time Frame. -- To bring Jupiter up to standards as stated above, adequate time is available before softball season. C. Other Considerations 1. Parking a. Presently the parking lot is composed of "black dirt" and is very slick when the least bit moist. With the proposed increase in play, the lot must be improved by applying some type of surface. Possible paving for 30,000 sq. ft. 6" limestone base -- $ 3,850 2" 3/4" gravel -- 3,100 Equipment use -- 4,000 Total cost -- 10,950 b. Total spaces allowed -- 100 spaces on { paved area with overflow parking on grassed area. C. Time frame -- construction would be done during dry weather and should not interfere with softball season. Construction should be done between seasons during the last two weeks in July. 2. The field has adequate lighting 20 foot candles infield 10 foot candles outfield 3. Field orientation poses a safety hazard during late afternoon games for players during spring and summer. D. Total cost for upgrading Jupiter Park: 5' outfield fence . . . . . . . . $ 2,500 Drainage correction . . . . . . . 200 Parking lot upgrade . . . . . . . 10,950 TOTAL . . . . . . . . . . . . $13,650 Attachments to Minutes 2/10/83 Parks & Recreation Board Page 3 l+ II. Hillside Improvements A. Netting 1. Install 25' x 150' netting along alley by both fields to deflect foul balls. 2. Total cost -- $3,000. B. Backstop Extension 1. Install extension over home plate area on both fields to deflect foul balls. 2. Total cost -- $5,000. C. General Improvements 1. Drainage control. 2. Repair/paint concession stand and storage building. 3. General cleanup with increased daily maintenance. 4. Cost -- $1,000. D. Time Frame -- To improve Hillside and have the fields ready to begin play, adequate time is available before softball season begins. III. Texas Instruments Rod and Gun Club Field A. Possible leasing of the TI field on approximately 20 weekends during the seasons. B. Cost -- $200/weekend. Total cost -- $4,000. C. Other considerations 1. Maintenance during leased time will be performed by Allen Parks Crew. 2. T.I. will lease fields to individuals on the same principles as leasing to the City of Allen L which brings up the question of why the City should be the middle man" in the scheduling and maintenance of the Texins Field. Attachments to Minutes 2/10/83 Parks & Recreation Board Page 4 IV. Lighting Allen High School Baseball Field. A. Erect lighting as specified by the original specifications provided by the school. TOTAL COST: 350' r with 30-20 lighting -- $65,000. 350' r with suggested 50-30 lighting -- $85,000. B. Time frame -- Construction time is a minimum of 60 days. C. Other considerations 1. Parking for a total of 62 cars. 2. Field orientation poses a safety hazard to players during late afternoon games in spring and summer. 3. The field must be lighted for baseball to allow the school use of the lights. 4. Anticipated problems with surrounding residents due to the intensive lighting and increased use of the field. 5. Maintenance responsibilities will be shared with school district and City. 6. Pitching Mound -- Unless removable, the mound which is 10' diameter x 10' high will make it impractical for men's softball to play on the school's field because the mound would be 14.5 feet from the softball pitching plate and 23.5 feet from the second base, which means it would be in the middle of the playing field causing problems for players. i Attachments to Minutes 2/10/63 Parks and Recreation Board Page 5 C V. New Facility A. Construction of a new lighted softball field or fields at an existing park. B. Time frame -- 60 days of construction with one complete growing season for establishing outfield turf. C. Possible locations 1. St. Mary -- poor access, residential area. 2. McDermott soccer fields -- would be temporary field. 3. Jupiter was considered; however, space will not allow the construction of a new field north of existing field. a a. Distance needed - 350' (left field line) b. Distance available - 300' (left field line) D. Total cost A. Fencing . . . . . . . . . . . . . . . $10,000 B. Lights . . . . . . . . . . . . . . . 30,000 C. Power source, bleachers, base, ect. . . . . . . . . . . . . . . . . 10,000 TOTAL . . . . . . . . . . . . . $50,000 Attachments to Minutes 2/10/83 Parks & Recreation Board Page 6 POSSIBLE SPRING SCHEDULE FOR JUPITER I. Leagues to be played primarily at Jupiter A. Men's Open B. Men's Church C. Men's Recreational D. Co-Rec Church E. Co-Rec Open II. Maximum scheduling of Jupiter A. Monday -- 6:30 - 10:30 B. Tuesday -- 6:30 - 9:30 C. Wednesday -- 6:30 - 9:30 D. Thursday -- 6:30 - 9:30 E. Sunday -- Make up games as needed F. Total games per week - 17 games III. Based on last year's participation and requests for new league thus far, possible league numbers are as follows: A. Men's Open - 14 (last year's total) B. Men's Church - 6 (last year's total) C. Men's Recreational - 8 (projected) D. Co-Rec Church - 6 (projected) E. Co-Rec Open - 8 (projected) i Attachments to Minutes 2/10/83 Parks & Recreation Board Page 7 IV. Total Games for League A. Men's Open - 14 teams 1. Play each team once during season 2. Play on game per week 3. League will last 13 weeks 4-11 to 7-8 4. Seven league games per week 5. 91 total games B. Men's Church - 6 teams 1. Play each team twice during season 2. Play on game per week 3. League will last ten weeks 4-11 to 6-17 4. Three league games per week 5. 30 total games C. Men's Recreational - 8 teams 1. Play each team twice during season 2. Play one game per week 3. League will last 14 weeks 4-11 to 7-15 4. Four league games per week 5. 56 total games D. Co-Rec Church - 6 teams 1. Play each team twice during season 2. Play on game per week 3. League will last for ten weeks 4-11 to 6-17 4. Three league games per week 5. 30 total games Attachments to Minutes 2/10/83 Parks & Recreation Board Page 8 V I VI E. Cc-Rec Open - 8 teams 1. Play each team twice during season 2. Play one game per week 3. League will last 14 weeks 4-11 to 7-15 4. Four league games per week 5. 56 total games Total Games Per Week A. Total for Jupiter -- 17 games B. Total scheduled -- 21 games C. Number of overflow games needed at alternate facilities per week -- 4 games Other Considerations A. Reed Park used for Saturday -Sunday make-up games as well as Jupiter Park B. Additional teams will increase the overflow game totals C. Friday will be used as a day of field maintenance such as watering, fertilizing, to allow Jupiter Field to dry before Sunday afternoon or Monday evening. Attachments to Minutes 2/10/83 Parks & Recreation Board Page 9 COST BREAKDOWN I. Jupiter A. Outfield Fence . . . . . . . . . . . . . $ 2,500 B. Drainage Correction . . . . . . . . . . 200 C. Parking Lot . . . . . . . . . . . . . 10,950 TOTAL . . . . . . . . . . . . . . . $13,650 II. Hillside Improvements A. Netting . . . . . . . . . . . . . . . . . $ 3,000 B. Backstop . . . . . . . . . . . . . . . . 5,000 C. Improvements . . . . . . . . . . . . . . 1,000 TOTAL . . . . . . . . . . . . . . . $ 9,000 III. Texas Instruments Leasing A. 20 weekends total Cost . . . . . . . . . $ 4,000 IV. Light High School A. Total Cost . . . . . . . . . . . . . . . $65,000 V. New Facility A. Fencing . . . . . . . . . . . . . . . . $10,000 B. Lights . . . . . . . . . . . . . . . . . 30,000 C. Power source, misc. . . . . . . . . . . 10,000 TOTAL . . . . . . . . . . . . . . $50,000 w Attachments to Minutes 2/10/83 Parks & Recreation Board Page 10 IV. Recommendation I. Make necessary improvements, i.e. outfield fence, drainage, parking to ballfield at Jupiter Park to upgrade the quality to that of the Hillside fields. II. Make necessary improvements as studied, i.e. netting, backstop and general cleanup to allow the Hillside fields to be used for both softball and baseball. III. Maximize the use of Jupiter Field for men's and co-rec softball and schedule overflow at Hillside Park. IV. Plan and begin a new facility as soon as possible to meet the ever increasing needs of softball in Allen ,9