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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1983 - 10/10 - RegularMINUTES Parks and Recreation Board Regular Called Meeting October 10, 1983 7:30 P.M. Allen Municipal Annex PRESENT: BOARD MEMBERS: Ron Workman, Chairman Helen Johnson, Secretary Wayne Austin Bob Outman ABSENT: David Morgan, Vice Chairman PRESENT: CITY STAFF: Mark Thornton, Director of Parks and Recreation Sonja Boles, Secretary of Parks and Recreation MOTION: Upon a motion made by Bob Outman and seconded by Wayne Austin, Ron Workman was elected interim Chairman until the election of officers was held. Chairman Workman then asked for nominations for interim Secretary. MOTION: Upon a motion made by Bob Outman and seconded by Wayne Austin, Helen Johnson was elected interim Secretary until the election of officers was held. Vote: 4 for, 0 opposed. The motion carried. II. APPROVAL OF THE MINUTES OF THE JOINT WORKSHOP SESSION WITH THE ALLEN PLANNING AND ZONING COMMISSION ON SEPTEMBER 19, 1983. There was a lengthy discussion on the minutes concerning a paragraph on page 2 reflecting the Park Board's concerns in zoning land. The Board felt this paragraph was misinter- preted and directed Thornton to have these minutes amended to reflect their interpretation. MOTION: Upon a motion made by Helen Johnson and seconded by Wayne Austin, the minutes were amended on page 2 to reflect the concerns of the Park Board where open space was being used for park areas. Vote: 4 for, 0 opposed. The motion carried. 1. CALL TO ORDER Chairman Ron Workman called the meeting to order at 7:35 P.M. MOTION: Upon a motion made by Bob Outman and seconded by Wayne Austin, Ron Workman was elected interim Chairman until the election of officers was held. Chairman Workman then asked for nominations for interim Secretary. MOTION: Upon a motion made by Bob Outman and seconded by Wayne Austin, Helen Johnson was elected interim Secretary until the election of officers was held. Vote: 4 for, 0 opposed. The motion carried. II. APPROVAL OF THE MINUTES OF THE JOINT WORKSHOP SESSION WITH THE ALLEN PLANNING AND ZONING COMMISSION ON SEPTEMBER 19, 1983. There was a lengthy discussion on the minutes concerning a paragraph on page 2 reflecting the Park Board's concerns in zoning land. The Board felt this paragraph was misinter- preted and directed Thornton to have these minutes amended to reflect their interpretation. MOTION: Upon a motion made by Helen Johnson and seconded by Wayne Austin, the minutes were amended on page 2 to reflect the concerns of the Park Board where open space was being used for park areas. Vote: 4 for, 0 opposed. The motion carried. A i Minutes Page 2 Parks & Recreation Board 10/10/83 III. DIRECTORS REPORT A. Softball Update Director Mark Thornton reported that the softball season had gone well and that the cc-rec games played on Hillside had resulted with no problems with men hitting balls into neigh- borhood property. He stated that the nets proved to be excellent in stopping the balls from doing so. B. Rolling Hills Park Director Thornton informed the board that he would be meeting with a liscensed irrigator to review the plans from Ron Fix to determine if this design could be changed to reduce the number of sprinkler heads installed. Walden Plans would also be reviewed at this time. C. Legislation A copy of the new legislation was presented to the board for their information. Chairman Workman asked about the soccer season for ASA now in progress. Director Thornton informed the board that the season was going well. He also reported that the soccer fields were draining well from heavy rainfall. IV. REVIEW MASTER PLAN FOR LAND ACQUISITION Discussion was held on Step 2 of the procedural outline for the development of a land acquisition policy. Director Mark Thornton presented a map of areas of concern for parks and open space. Director Thornton also reviewed the standards set forth for parks from the City of Allen Master Plan. He told the board that he would be gathering information from area cities about population, amount of total park land, amount of developed park land and amount budgeted for maintenance. Chairman Workman asked Thornton to also find out the financial growth they en- countered during these processes. Director Thornton also presented the AISD Site Selection Study to the board. Bob Outman informed the board that Dr. Horn was available to discuss the study with the board. The board agreed to have Dr. Horn, along with Son McCarty, present at the next meeting to duscuss planning, zoning and developing. Minutes Parks & Recreation Board Review Master Plan for Land Acquisition Page 3 10/10/83 (Agenda Item IV) The board was asked by Director Thornton to review the outline to determine where the Parks and Recreation Department becomes involved in the procedure of the planning and zoning process. V. REVIEW UPDATE ON ROWLETT CREEK CORRIDOR STUDY A. Director Mark Thornton presented the estimates he had received on the brochure. The board directed him to get more estimates so they could have a set price before requesting funding. B. Planning Committee Bob Outman recommended that Mark Thornton and two (2) other Park Board members get together and form a decision on who the committee should be made up of. Chairman Workman discussed the fact that the board recognized the need of two (2) levels of government for the committee. One level consisting of those providing funding for the project and other interested parties, and one group to act as an exe- cutive committee. The board agreed that Jon McCarty and David Morgan needed to be members of this committee. Wayne Austin volunteered to be part of this committee also. C. Presentation to Council The board decided that the presentation needed to include the RFP and the plans for the administrative committee. Director Thornton recommended that the council see the RFP for approval with the understanding that the board would be back with plans for the committee before further action on this project continued. The board agreed. Chairman Workman was recommended by the board to make this presentation to the Council at the next Council meeting on October 20, 1983, and to also present the outline as to how the committee would be set up. Chairman Workman requested a final price on the brochure as soon as possible so it could be presented to the council for approval. The board discussed, and agreed, that contacts thru the the library be made to determine who could be considered interested parties for funding for this project. Minutes Parks 6 Recreation Board OTHER BUSINESS The board decided to have a special meeting for land acquisition in 2 weeks with Jon McCarty and Dr. Horn present if this was possible with their schedules. VI. ADJOURN There being no further business MOTION: Upon a motion made by Bob Outman and seconded by Helen Johnson, the board voted to adjourn. Vote: 4 for, 0 opposed. The motion carried. Page 4 10/10/83 r� These minutes approved as read thisday of �j . ,1983. Ron ork�zvl�r irman i Helfe4 Johnson, Secretary