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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1983 - 12/12 - RegularCITY OF ALLEN PARKS AND RECREATION BOARD REGULAR CALLED MEETING DECEMBER 12, 1983 ALLEN MUNICIPAL ANNEX 7:30 p.m. Members Present: David Morgan Helen Johnson Ron Workman Bob Outman (arrived at 8:20 p.m.) Members Absent: Wayne Austin City Staff Present: Mark Thornton, Director of Parks and Recreation Trey Goodman, Recreation Supervisor I. Call to Order The regular meeting of the Parks and Recreation Board was called to order by Chairman Workman at 7:36 p.m. II. Approval of Consent Agenda MOTION: Upon a motion by David Morgan and seconded by Helen Johnson, the Board voted 3 - 0 to approve the Consent Agenda. The motion carried. III. Director's Report A. Eligibility Requirements for 1984 Parks and Recreation Director Mark Thornton, informed the Board that the Texas Amateur Atheistic Federation has recently changed the eligibility requirements of sports participants. Due to the new rules being somewhat vague, Thornton stated he would mail information to Board members for review before the first meeting in January. B. Ford Park Update Thornton discussed the current status of the application for Land and Water Conservation Funding for Ford Park. Decision for approval of the application will not be made by state authorities until March. There was discussion on whether or not it would be appropriate for certain City staff and/or Board members to go to Austin to help expedite the process. No action was taken. ALLEN PARKS AND RECREATION BOARD DECEMBER 12, 1983 Page 2 IV. Review of Final Plans and Construction Schedule for Rolling Hills Park Thornton presented to the Board a drawing of Rolling Hills Park and how it will look once developed. Thornton also described in detail the various steps in developing the park. Discussion of park access by the handicapped took place as well as the barriers that would be encountered. It was noted that the upright timbers may be a problem to wheelchair traffic. Also discussed was whether the fence was to be constructed of chain link or wood. Thornton said that wood would be more aesthetically pleasing as well as harder to climb over. Johnson expressed concern about vandalism on the fence, particularly graffiti and spray paint. Thornton suggested planting wall climbing plants and shrubs along the fence to keep away any attempts of vandalism on the fence. V. Land Acquisition Policy A. Review and approve goals for the Land Acquisition Policy Thornton presented the Board with a copy of the proposed statement of goals for the Land Acquisition Policy. Thornton stated that the policy will take the form of a resolution. Bob Outman and Ron Workman suggested that there be two minor word changes. MOTION: Upon a motion made by Helen Johnson and seconded by Bob Outman, the Board voted 4 - 0 to approve the goals statement for the Land Acquisition Policy. B. Develop Policy Statement for the Amount of Land Needed and Facilities to be Developed Thornton informed the Board that he is presently working on a preliminary draft for the Land Acquisition Policy and that he will present the Board with a copy at the next regular called meeting. VI. Rowlett Creek Study A. Discussion on Proposed Funding for the Rowlett Creek Study Workman stated that there were individuals who may elect to fund the entire project but that it may not be to the best interest of the study to allow it. Funding should come from a broader base. Workman also stated that the pace of this project was moving too slow. In order to alleviate the situation, he suggested forming a subcommittee with the City Manager Jon McCarty and with a City Councilman. The subcommittee would be in charge of contacting possible sources of funding as well as members of the Rowlett Creek 1 Committee. No action was taken. ALLEN PARKS AND RECREATION BOARD DECEMBER 12, 1983 Page 3 IVI. Rowlett Creek Study (cont'd) B. Review and approve the Rowlett Creek Study Committee Structure There was a lengthy discussion on how many members should be allowed on the Rowlett Creek Study Committee. There was concern that if the number of members was decreased the representation from each group would decline. There was also concern that the present amount of 15 members would make the committee too large to be workable. Further discussion was held as to a possible solution which ranged from 9 to 15 members. It was suggested that there be 11 members; 1 councilman, 1 planning & zoning commission member, 2 park board members, 2 land owners, 2 developers, and 3 at -large members. MOTION: Upon a motion made by Helen Johnson and seconded by David Morgan, the Board voted 3 for and 1 opposed to approve a committee composed of 11 members as stated above, with Bob Outman casting the negative vote due to the decrease in 15 committee members. The motion carried. C. Proposal to Include the Tributaries of Rowlett Creek in the 9 Rowlett Creek Plan 1 Discussion was held on whether or not the various tributaries should be included in the initial bid for the Rowlett Creek Study. Workman expressed concern that it may raise the cost of the study as well as diluting interest by parties interested in the develop- ment of land West of U.S. 75. Concern was also expressed that time may be lost in implementing the plan if all work on the plan thus far had to be revised to include the tributaries. Thornton suggested that an alternative bid which included the other tributaries in the study be allowed. This will allow a decision on the matter at a later time. MOTION: Upon a motion made by Bob Outman and seconded by Helen Johnson, the Board voted 4 - 0 to approve the addition of an addendum to allow an alternate bid for the study which will include all tributaries. The motion carried. D. Review Narrative and Slides for Possible Use in the Rowlett Creek Information Brochure MOTION: Upon a motion made by Bob Outman and seconded by David Morgan, the Board voted 4 - 0 to table this item for L later discussion. The motion carried. ALLEN PARKS AND RECREATION BOARD DECEMBER 12, 1983 Page 4 VI. Rowlett Creek Study (cont'd) E. MOTION: Upon a motion made by Bob Outman and seconded by David Morgan, Ron Workman was appointed as liaison between the Rowlett Creek Action Committee and the Park Board in order to investigate funding and interest by possible participants to serve on the committee. The Board voted 4 - 0 to approve the appointment. The motion carried. Workman assured the Board that this would not take decision making away from the Board but rather to gather information and to present it to the Board in order to speed up the process. F. Spending Cap for Rowlett Creek Study Discussion was held on -he effects of setting a $75,000 spending cap for the Rowlett Creak Study. There was concern that if this limit was publicized, the bids would in fact all show the spending limit and a truly competitive bid would not be realized. It was suggested that if a cap was set, then judgment of bids could be based on depth of services for the price rather than by lowest bidder. No action was taken. Adjournment There being no further business MOTION: Upon a motion made by Bob Outman and seconded by David Morgan, the Board voted 4 - 0 to adjourn the meeting. The motion carried. These minutes approved as read this ?,day of 1984. �4z 4�' �' 2A Q�L� Ron Workman, Chairman Bob Outman, Secretary