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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1984 - 02/13 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING FEBRUARY 13, 1984, 7:30 P.M. ALLEN MUNICIPAL ANNEX MEMBERS PRESENT: Ron Workman, Chairman Bob Outman, Secretary Wayne Austin David Morgan ABSENT: Helen Johnson, Vice Chairman PRESENT: CITY STAFF: Mark Thornton, Director of Parks and Recreation Jon McCarty, City Manager I. CALL TO ORDER Chairman Workman called the meeting to order at 7:30 p.m. II. CONSENT AGENDA A. Approval of Minutes of January 9, 1984 B. Approval of Minutes of January 30, 1984 MOTION: There was a motion made by David Morgan and seconded by Wayne Austin, to approve the Consent Agenda. The motion carried 3 for 0 against. III. DIRECTOR'S REPORT A. Director, Mark Thornton updated the Board on the Men's Basketball season for 1984. The league began with four Men's Church and five Men's Open. Thornton mentioned that St. Jude's will represent the Men's Church teams at regionals, with the Men's Open represented by Dynamic Air Freight. B. Thornton informed the Board of upcoming programs which include volleyball, softball, and summer recreation. In planning for these, Thornton told the Board that all activities would start earlier to allow for more time for each sport to participate in post league playoffs. This would also allow for a more cooperative use of facilities. 7 L i PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING FEBRUARY 13, 1984 By the next regular meeting, Thornton informed the Board that a proposal would be presented for the upcoming Summer Recreation Programs for youth. Thornton told the Board that the Texas Parks and Wildlife Department had made contact as to the next step for the development of Ford Park. Thornton explained that the amount of funds for the State was lower than they had expected and that complete funding was possible over a two year period. Thornton told the Board that more detailed information on this would be presented at the next regular meeting. IV. UPDATE ON ROLLING HILLS PARK A. Review Ongoing Construction Discussion was held on the overall construction of the park and that because of using park personnel, the City saved money in the overall project. Thornton added that by doing most of the work inhouse, the City employees have become more familiar with tasks that were new and different, and that this project had been an important educational tool. Thornton then presented a slide presentation which showed the Park's construction progression. Chairman Ron Workman mentioned the need for security lighting and whether or not lighting should be included. Thornton recommended that the light be installed on the basis that less vandalism occurs in a lighted area. After discussion of the construction, costs, and the need for the light: MOTION: There was a motion made by Wayne Austin and seconded by Bob Outman to construct the light pole footing to have it for future use if a light is needed. Motion carried 4 for 0 against. B. Discuss Dedication Plans Thornton discussed with the Board the setting of a dedication date for the park. He added that the event would follow the same structure as Reed Dedication. After reviewing construction schedules and dates, the Board tentatively set April 7, 1984, as the dedication date. REVIEW PROPOSED SUMMER RECREATION PERSONNEL Thornton discussed with the Board the allotted positions for recreation leaders. He added that of the eight approved, only six would be needed, therefore, the other two open positions will be brought before Council for a possible change, a janitor for Senior Citizens and a Landscape Architect student to work through the summer. PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING FEBRUARY 13, 1984 No action was taken. VI. REVIEW LAND ACQUISITION POLICY DRAFT Thornton presented the final draft of the policy and pointed out the changes and additions. After discussion of the over- all policy, Bob Outman requrested that the identification and methodology include elementary school sites. Wayne Austin and Ron Workman agreed with the concept, however, felt that the location portion included all that was needed. Section V. which was added was also discussed. City Manager, Jon McCarty discussed this section, saying that the information outlined was very similar to a Capital Improvement Program. After further discussion on this section and the mention of some type of plan: MOTION: There was a motion made by Wayne Austin and seconded by Bob Outman to include the changes discussed, approve the Land Acquisition Policy and send a favorable recommendation to the City Council for adoption. Motion carried 4 for 0 against. VII. REVIEW STATUS AND PLANS FOR THE ROWLETT CREEK STUDY Thornton discussed with the Board getting the Rowlett Creek started in full swing. He said before presenting the Steering Committee structure to the Council, a list of names and a plan of action must be developed to present to Council. Jon McCarty stated that he and the Director would begin work on this and the Board could schedule a special meeting for review. VIII. OTHER BUSINESS Chairman Ron Workman mentioned the past problems with vandalism and the need for action. Thornton stated that he had been in contact with Ed Stevens, Crime Prevention Officer, and some type of Park Watch Program may be possible. Thornton added there may be many factors contributing, but vandalism is down in all parks. He also said the department will continue to monitor all areas and follow-up on any vandalism which occurs. David Morgan informed the Board that the Collin County Open Space Planning Committee will begin to review presentations from selected firms Thursday. He said that in approximately one month the consultant should be selected and the study would begin. There being no further business MOTION: There was a motion made by Bob Outman and seconded by Wayne Austin to adjourn. Motion carried 4 for 0 against. PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING FEBRUARY 13, 1984 These minutes approved as read this '� % day of 1)144ck 1984. 4i& lrrl Ron Workman, Chairman I Bob Outman, Secretary