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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1984 - 04/09 - RegularMIN TES RECREATION PARKS AND RECREATEAT ION BOARD REGULAR CALLED MEETING APRIL 9, 1984, 7:30 P.M. ALLEN MUNICIPAL ANNEX MEMBERS PRESENT: Ron Workman, Chairman Bob Outman, Secretary Helen Johnson Wayne Austin MEMBERS ABSENT: David Morgan CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Approval of Minutes of March 27, 1984 MOTION: There was a motion made by Bob Outman and seconded by Helen Johnson to approve the Consent Agenda. The motion carried 3 for 0 against. III. DIRECTORS REPORT A. Director, Mark Thornton sent a letter to Jerry Geissen, of the Texas Parks and Wildlife Department on April 3, 1984, and made phone contact to discuss possible meeting with City Staff, Parks Board Members and Texas Parks and Wildlife Department. Due to staffing shortages in their department, they will not be able to come to Allen, but will be glad to meet in Austin with Director Thornton, Jon McCarty, City Manager, and any or all Board members able to attend. It is possible a meeting could be arranged as early as the week of April 16-20. Thornton will contact all Parks Board Members after meeting is arranged. B. Thornton reported that the City Council approved on April 5, 1984, the Summer Recreation Programs as submitted and that the City Staff is now preparing advertisement brochures and flyers for the Sumner Programs. fW Chairman Workman called the meeting to order at 7:45 p.m. II. CONSENT AGENDA Approval of Minutes of March 27, 1984 MOTION: There was a motion made by Bob Outman and seconded by Helen Johnson to approve the Consent Agenda. The motion carried 3 for 0 against. III. DIRECTORS REPORT A. Director, Mark Thornton sent a letter to Jerry Geissen, of the Texas Parks and Wildlife Department on April 3, 1984, and made phone contact to discuss possible meeting with City Staff, Parks Board Members and Texas Parks and Wildlife Department. Due to staffing shortages in their department, they will not be able to come to Allen, but will be glad to meet in Austin with Director Thornton, Jon McCarty, City Manager, and any or all Board members able to attend. It is possible a meeting could be arranged as early as the week of April 16-20. Thornton will contact all Parks Board Members after meeting is arranged. B. Thornton reported that the City Council approved on April 5, 1984, the Summer Recreation Programs as submitted and that the City Staff is now preparing advertisement brochures and flyers for the Sumner Programs. fW PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING APRIL 9, 1984 IV. UPDATE ON ROLLING HILLS PARK DEDICATION A. There is a meeting of City Government officials scheduled for Saturday, April 14, in which the Allen City officials will be involved. They are planning to break for lunch about 12:30 - 12:45 and attend the Dedication Ceremonies at Rolling Hills Park. B. Thornton will open Ceremonies with an acknowledgement of donations, Dr. Pepper, Liz Mosely, and introduction of speakers. Chariman Workman and Mayor, Don Rodenbaugh will both be asked to speak. Helen Johnson asked if the sign for the Park would be installed prior to the Dedication, and Thornton indicated it would be ready by Saturday. An article in the Allen American and door to door flyers are planned to promote the Dedication Ceremonies. Public Service channel on cable television was suggested as a possible advertising medium. Chairman Workman inquired about a possible agenda, and Thornton indicated he would have one ready. Helen Johnson suggested the possibility of an Easter Egg Hunt, and space requirements were questioned. V. APPROVAL OF ESTABLISHING AN EXPLORER POST Thornton presented a brief background on the need for an Explorer Post in Allen. During the Budget Retreat held in August of 1983, the City Council commented on the various programs offered by this Department. In this discussion, a question was raised about the services provided for those between 13 and 18 years of age. It was agreed upon, this age group was not being provided for, due to the complexity in providing for their activity needs. After researching various programs, the City Staff has determined that the establishment of an Explorer Post could satisfy a need for an age group previously overlooked by the City. The formation of a "High Adventure" or "Woods and Water" post would allow both boys and girls to actively participate in planning, programming, and carrying out of an unlimited source of outdoor activities. The City would act as a primary sponsor to oversee the organization. All financial and legal responsibilities are with the Boy Scouts of America and with the post itself involved in any fund raising activities needed. 17 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING APRIL 9, 1984 Chairman Workman asked for a more detailed outline of the relation- ship between the City and the proposed Post. Mr. Dick Corcoran, of the Boy Scouts of American, Collin County, was introduced by Thornton, and asked to speak to the Board on specifics. Mr. Corcoran indicated that the Sponsors responsibilities would ecompass the following areas: 1. Maintain an interest in and assume an active role in leader selection 2. Appoint a Scouting Coordinator to report to the Parks and Recreation Board to solicit advice 3. Supervise programs to reinforce the Boy Scouts of America Creed Chairman Workman questioned the liability of the sponsor in this capacity. �I Mr. Corcoran said that all leaders are covered by liability insurance upon their application submission to become approved by the Boy Scouts of America. All members are urged to take out insurance offered to them at the rate of .50C per year. Thornton indicated that there would be no financial impact on the City, and also that Trey Goodman, Parks and Recreation Department would assist as Scouting Coordinator. Also, the Community Room of the Old Middle School can be used as a meeting place. Chairman Workman indicated the need of the City being aware of its protection in respect to liability, should damage occur to body or property in any given situation. Mr. Corcoran indicated the advisors would be selected on the basis of the Sponsors insight, initial meeting with prospective advisors, and he also indicated that advisor training in positive manner of working with kids is provided all new advisors. MOTION: There was a motion made by Bob Outman and seconded by Helen Johnson to approve the establishment of an Explorer Post in Allen. Discussion following the motion indicated that there are the following Explorer Posts now active in the area: 18 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING APRIL 9, 1984 1. Wysong Explorer Post - interest primarily in medical field 2. Police Explorer Post of McKinney - primarily interested in law enforcement field 3. Latter Day Saints of Jesus Christ Church - primarily for Church members The proposal will go to City Council for final approval. There being no further discussion, a vote was taken to give approval for the establishment of an Explorer Post in Allen. Motion carried 4 for 0 against. EXECUTIVE SESSION: Personnel (Closed to Public Provided in Article 6252-17, Section 2 (g), V.A.T.C.S.) The Board retired to convene in Executive Session at 9:00 p.m. and reconvened at 9:25 p.m. VI. ADJOURN There being no further business, MOTION: Bob Outman moved to adjourn, seconded by Wayne Austin Motion carried, 4 for 0 against. These minutes approved as read this //A day of �, 1984. Ron t --- Workman, Chairman Bob Outman, Secretary 19