Loading...
HomeMy WebLinkAboutMin - Parks and Recreation Board - 1984 - 06/11 - RegularMINUTES a� PARKS AND RECREATION BOARD REGULAR CALLED MEETING JUNE 11, 1984, 7:30 P.M. MEMBERS PRESENT: Ron Workman, Chairman Bob Outman, Secretary Helen Johnson Wayne Austin David Morgan MEMBERS ABSENT• None CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Workman called the meeting to order at 7:35 p.m. II. CONSENT AGENDA Approval of Minutes of May 14, 1984 MOTION: There was a motion made by Bob Outman and seconded by Helen Johnson to approve the Consent Agenda. The motion carried, 5 for, 0 against. III. DIRECTORS REPORT Director, Mark Thornton reported that the Summer Recreation Programs are now in operation. It appeared, three weeks before the first session was to begin that our Day Camp would not fill up. After a letter was sent home with each child, grades K-5, both sessions filled up with a waiting list of 30-40 families. The staff feel there is a definite need to have a third session of Day Camp next summer (1985). At $40.00 per child for a two week session, $4,800.00 revenue was produced this year. Thornton indicated that there might be a slight increase in the fee next summer. There are currently 40 children signed up for our Playground program with more expected as the program begins July 2. 28 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JUNE 11, 1984 The Open Gym Program is being offered mainly for adults this year as there was a very low attendance last year for children, and actually became an economic burden. Last Tuesday, June 5, and last Thursday, June 7, there were 10-12 adults participating in basketball at the Open Gym Program in Reed Elementary Gym. Thornton indicated the Rowlett Creek Steering Committee members that the Parks and Recreation Board recommended were tentatively approved and are now in the process of deciding how best to approach funding for the project as a first priority. Time is now better than one month ago, and possible funding will not be as difficult as once thought. Chairman Workman indicated that hopefully by the next regular meeting of the Parks and Recreation Board meeting significant progress will be made to report on the Rowlett Creek Steering Committee. IV. CONSIDERATION OF BUDGET RECOMMENDATIONS TO THE CITY COUNCIL FOR 1984-85 Director Mark Thornton gave a presentation on the 1984-85 Budget Process Calendar indicating the dates for each step in the process. It was pointed out that all items recommended or requested to the Council be submitted to the Director prior to June 22, with the possible need for a special called meeting of the Parks and Recreation Board sometime during the week of June 18-22. Bob Outman indicated a need to pursue the purchase of Community Park areas and to find a dollar amount needed to affix to the budget for such purchases. Thornton said he would research dollar amounts prior to Special Meeting, and would talk about method and time frame of such purchases. Thornton also stated he would have some feed back from City Manager by the next meeting on this recommendation. MOTION: Chairman Ron Workman made a motion that the following recommendation be made to the City Council: Firm provisions be made for the acquisition of a minimum of 200 acres of community and special use park land over the next four years, with a minimum of 50 acres purchased each fiscal year beginning with fiscal year 1984-85. 29 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JUNE 11, 1984 Wayne Austin seconded, the motion carried 5 for, 0 against. Chairman Workman urged Park and Recreation Board members to be aware of public meetings and workshops regarding the budget process and to take every effort through their Council Members and Public Hearings to express their interest in the punccase of park lands. V. REVIEW PRELIMINARY CONCEPTS FOR THE FOLLOWING DEVELOPMENTS: TOMPKIN, TOMLIN, FOLSOM, BASS, AND BAKER Director Mark Thornton introduced Mike Hoffman, Landscape Architect, who is on staff this summer as an intern. Thornton presented concepts of future park sites in the developments currently in the process of development within the City of Allen. There still remains to go before developers and return with more definite plans for dedication of properties by the next meeting. David Morgan questioned if it were too late for dedication of properties already approved for zoning. Director Thornton felt there was still time to negotiate to some degree. Chairman Workman indicated his pleasure with the conecepts presented as well as the procedure of Land Acquisition in practice. David Morgan explained a detailed flood plain area in the Baker Development, currently before the City Council. The City Council has "tabled" the Baker Property Development and asked for a recommendation from the Parks and Recreation Board. Ron Workman felt no recommendation could be made without extensive engineering accessment. MOTION: Helen Johnson made the motion that the following recommendation be made to the City Council regarding the flood plain in the Baker Development: 30 PAGE 4 PARKS AND RECRATION BOARD MINUTES - REGULAR CALLED MEETING JUNE 11, 1984 The Parks and Recreation Board considers any decision determining use and need of the Rowlett Creek and tributary area is premature pending the completion of the Flood Plain Management Study or the Rowlett Corridor Study. Therefore, the Parks and Recreation Board recommends that the City Council not allow any fill within the floodplain (flood fringe) area and adjust zoning adjacent to the floodplain of Rowlett Creek and its tributaries accordingly, after the Floodplain Management Study or the Rowlett Creek Corridor Study has been completed. VI. DEVELOPMENT AND IMPLEMENTATION PROCEDURE FOR THE LAND ACQUISITION POLICY Director Thornton indicated the need to develop a procedure so the Board will know what to expect as each proposed Development comes through the City. This would allow the Park and Recreation Board involvement in each development as it occurs. The procedure was presented as follows: STEP 1 At least fifteen days prior to any action by the Planning and Zoning Commission, the Developer shall meet with the Director of Parks and Recreation and Superintendent of Schools involved concerning any land acquisitions by the City for Public Recreation areas or School facilities. STEP 2 The Parks and Recreation staff shall formulate a recommendation to the Parks and Recreation Board to include the following items: 1. general location of park site 2. approximate size 3. classification 4. proposed facility development 5. brief comments on how the particular site fits in with the Land Acquisition Policy of the City 6. recommendation of action to be taken by the Board. STEP 3 Once the Planning and Zoning Commission sets a Public Hearing, the recommendation from the Parks and Recreation 31 PAGE 5 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JUNE 11, 1984 STEP 4 STEP 5 STEP 6 staff will be presented to the Parks and Recreation Board at the next regular meeting or a Special Called meeting, whichever is prior to the Public Hearing. The Parks and Recreation Board will review the material presented by staff and make a recommendation to staff, whether positive or negative. Parks and Recreation Director shall attend the Planning and Zoning Hearing to offer any information and communicate with the commission, the recommendation of the Parks and Recreation Board. Once a positive recommendation is developed by the Planning and Zoning Commission, the Parks and Recreation staff shall finalize the Parks and Recreation Board's recommendation to the City Council. STEP 7 Once the Council sets a date for a Public Hearing, the Director of Parks and Recreation shall meet with Superintendent of the School District involved to finalize any joint facility proposals and/or recommendations. These recommendations shall be sent to the City Council prior to the Public Hearing for review. After a brief discussion, this item was tabled until the next regular meeting of the Parks and Recreation Board. VII. ADJOURN There being no further business, MOTION: Bob Outman moved to adjourn, David Morgan seconded. Motion carried, 5 for 0 against. These minutes approved as read this day of �uq uta, 1984. Ron Workman, Chairman Bob Outman, Secretary 32