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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1984 - 07/09 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING JULY 9, 1984, 7:30 P.M. MEMBERS PRESENT: Ron Workman, Chairman Helen Johnson David Morgan MEMBERS ABSENT: Bob Outman, Secretary Wayne Austin CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Workman called the meeting to order at 7:33 p.m. II. CONSENT AGENDA Approval of Minutes of June 11, 1984 MOTION: There was a motion made by David Morgan and seconded by Helen Johnson to approve the Consent Agenda. The motion carried, 3 for 0 against. III. DIRECTORS REPORT A. Director, Mark Thornton, presented an update on the Parks and Recreation Summer Recreation Program. Session I of Day Camp was held June 4-16, and Session II was held July 18-29. Both sessions of Day Camp filled up before the opening of the program, with 58 families on the waiting list to get children into the program. The program was termed a definite success, and City Staff feels there is a need for at least one more session of Day Camp during the Summer 1985 Program. The Playground Program began on July 2 at Reed Park, Rountree Elementary, and Boyd Elementary The program currently has 83 participants and with the enrollment continuing on an on-going basis, more children are enrolling daily. There are an unlimited number of participants and upon payment of the $5.00 fee, the children are issued a Parks and Recreation Summer Program Button to be worn to the park to indicate payment of enrollment fee. 33 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JULY 9, 1984 Thornton indicated the Open Gym Program had been well received, and City Staff is currently seeing 8-15 participants each evening at Reed Gymnasium. The program is open on Tuesday and Thursday evenings from 6:00-9:00 p.m. B. Director Thornton reported that the recommendation to the City Council by the Parks and Recreation Board has been forwarded as follows: Firm provisions be made for the acquisition of a minimum of 200 acres of community and special use park land over the next four years, with a minimum of 50 acres purchased each fiscal year beginning with fiscal year 1984-85. Thornton indicated the impact of this recommendation would probably be felt most in the Sub -Committees currently working on the Comprehensive Plan, rather than in the current budget process. If included in the Comprehensive Plan bonds would be sold and funds made available on a Capital Outlay Basis for the purchase of park land. The recommendation made by the Parks and Recreation Board will be forwarded for input in the process. C. Thornton reported that due to the current budget process going on in the City offices, the Steering Committee members had not been contacted, but felt that the coming week would provide the opportunity to do so. Chairman Workman indicated that there was a sense of urgency to go ahead with the Rowlett Creek Corridor Study and have information to feed into the Comprehensive Plan Sub -Committees. Helen Johnson reported that she may be unable to serve as a Parks and Recreation Board Member representative on the Steering Committee due to the expiration of her term of appointment. D. Thornton reported that the Comprehensive Plan Sub -Committees were currently in the process of meeting and making recommendations to the Consultant Firm involved in formulating the questionnaire to be used in this process. There may be a need for representatives of the Parks and Recreation Board to meet with the sub -committee titled "Parks, Recreation, and Environmental Subcommittee", to answer questions and offer recommendations to the committee. Dennis Offutt is the Chiarman of this committee, and John Garcia is the Vice -Chairman. Thornton said the Comprehensive Plan for the City of Allen is scheduled for approval the first week of February, 1985. 34 u L PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JULY 9, 1984 IV. REVIEW PROPOSED PARK SITE FOR UPCOMING ZONING In accordance with the Land Acquisition Policy, the Tomlin Property, currently in the developmental stages will require an elementary school and neighborhood park facility. Design standards for a park/school is usually 20 acres, but due to the unusual size of this particular district, it has been determined that 17-18 acres (10 school, 7-8 park) will be sufficient. Thornton indicated the possibility of acquiring 9 acres from the Tomlin properties, and 9 acres from the Montgomery Farms. If that approach were unacceptable, the possibility of obtaining all 18 acres from the Tomplin Properties was presented. Chairman Workman stressed the need to annex and zone the whole area as one package and felt 18 acres from Tomlin Properties wouldn't be a heavy burden on the developer as the land would be purchased at a fair market value. MOTION: Ron Workman made the motion that the following recommendation be made to the City Council regarding the acreage needed for the City/School facility: The Board reviewed the proposal to equally divide eighteen (18) acres between Tomlin Properties and Montgomery Farms. The recommendation was made to accept this sharing of the community facilities if and only if the total eighteen (18) acres can be zoned 'CF' in one action by the Council. If the area cannot be zoned simultaneously, then it is the recommendation of the Board to zone the entire eighteen (18) acre site within Tomlin Properties. David Morgan seconded, the motion carried 3 for 0 against. REVIEW AND APPROVE PROCEDURE FOR THE REVIEW OF PROPOSED PARK AREAS Director Thornton indicated the need to develop a procedure so the Board will know what to expect as each proposed development comes through the City. This would allow the Park and Recreation Board involvement and input in each development as it occurs. The procedure was presented as follows: STEP 1 At least fifteen days prior to any action by the Planning and Zoning Commission, the developer shall meet with the Director of Parks and Recreation and 33 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JULY 9, 1984 1 Superintendent of Schools involved concerning any land acquisitions by the City for Public Recreation areas or School facilities. STEP 2 The Parks and Recreation staff shall formulate a recommendation to the Parks and Recreation Board to include the following items: 1. general location of park site 2. approximate size 3. classificaiton 4. proposed facility development 5. brief comments on how the particular site fits in with the Land Acquisition Policy of the City 6. recommendation of action to be taken by the Board STEP 3 Once the Planning and Zoning Commission sets a Public Hearing, the recommendation from the Parks and Recreation staff will be presented to the Parks and Recreation Board at the next regular meeting or a Special Called meeting, whichever is prior to the Public Hearing. STEP 4 The Parks and Recreation Board will review the material presented by staff and make a recommendation to staff. STEP 5 Parks and Recreation Director shall attend the Planning and Zoning Commission Public Hearing to offer any information and communicate with the Commission, the recommendation of the Parks and Recreation Board. STEP 6 Once a recommendation is forwarded to the City Council by the Planning and Zoning Commission, the Parks and Recreation staff shall review the necessary changes in the plan as approved by the Commission. STEP 7 Once the Council sets a date for a Public Hearing, the Director of Parks and Recreation shall meet with Superintendent of the School District involved to finalize any joint facility proposals and/or recommendations. STEP 8 The Parks and Recreation Board shall meet in regular meeting or special called meeting to review the plan as approved by the Planning and Zoning Commission, and review a recommendation from city staff on the final plan. STEP 9 The Parks and Recreation Board shall forward a recommendation package to the Allen City Council prior to the Public Hearing. The recommendation will include the following: 36 PAGE 5 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING JULY 9, 1984 1. Calendar of events leading to the final recommendation 2 General information on the proposed site A. General Location B. Approximate size C. Classification D. Proposed facility development E. Brief comments on this site in relation to the Land Acquisition Policy. 3. Recommendation to the Council Chairman Workman questioned if this was to be approved by the City Council or to be used for internal use only. Thornton indicated that he could recommend that it be approved in Resolution form if that is the recommendation of the Parks and Recreation Board and indicated that there was no conflict with the Planning and Zoning process. MOTION: Helen Johnson made the motion to approve the procedure as submitted, David Morgan seconded. The motion carried, 3 for 0 against. Helen Johnson said she wanted to take the opportunity to express her pleasure with the manner in which Director Mark Thornton has led the Parks and Recreation Board through the various processes presented. VI. ADJOURN There being no further business, MOTION: Helen Johnson moved to adjourn David Morgan seconded. Motion carried, 3 for 0 against These minutes approved as read this day of d q(r p"[ 1984. Ron Workman, Chairman Bob Outman, Secretary 3-7