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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1984 - 09/10 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING SEPTEMBER 10, 1984, 7:30 P.M. MEMBERS PRESENT: Ron Workman, Chairman Bob Outman, Secretary Helen Johnson David Morgan MEMBERS ASSENT: Wayne Austin CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER E^ Chairman Workman called the meeting to order at L7:30 p.m. Ii. CONSENT AGENDA Approval of Minutes of August 14, 1984 After a brief discussion, the minutes of August 14, 1984, were corrected as noted. MOTION: There was a motion made by David Morgan and seconded by Bob Outman to approve the Consent Agenda. The motion carried, 4 for 0 against. III. DIRECTORS REPORT A. User Fees Director Mark Thornton reported that the City Council approved Ordinance 543-9-84 on September 6, 1984 by a unanimous vote of 7-0, establishing the User Fee. Residents and Non -Residents fees were established at the same rate, but by designating them as seoerate fees, will allow j for future amendments should it become necessary. 45 PAGE 2 PARRS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING SEPTEMBER 10, 1984 B. Expansion of Parks and Recreation Board Thornton reported that the City Council approved Ordinance 542-9-84 on September 6, 1984, by a unanimous vote of 7-0, amending Section 3 of Ordinance No. 306, thereby expanding the Parks and Recreation Board to seven (7) members. The new Parks Board members will be appointed next Thursday, September 20, 1984, on staggered terms of office. Chairman Ron Workman indicated that the objective of expansion process was to generate a wider base of information. He felt the timing was good in a couple of different ways, 1) the completion of the Land Acquisition Policy, 2) Parks Director in place and well established, 3) the implementation of the new Master Plan in the near future, and 4) a wide base of interested citizens to fill these positions due to the comprehensive plan sub -committees. Chairman Workman indicated his intention to resign from the Parks and Recreation Board, effective the end of September, 1984. C. Ford Park Director Mark Thornton indicated that a contract was signed today with Schrickel, Rollins, and Associates to begin engineering plans for phase I of Ford Park. Their fee structure is as if they were going to be doing all engineering for Ford Park Complex. A detailed topographical map should be in process this week so Schrickel, Rollins, and Associates can begin the engineering. Chairman Workman questioned the funding from the State of Texas on this project. Thornton indicated that the $250,000 has already been committed to Allen, and the next review process will take place in November, but it may be May before Allen is up for review for more funding. D. Greenbelt Study (Rowlett Creek Study) Study name changed to Greenbelt Linear Park Study to achieve a cost effectiveness that will apply to all areas of City. 46 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING SEPTEMBER 10, 1984 The reception for the seven developers has been scheduled for October 2, 1984, 3:30 p.m. at City of Allen Municipal Annex. The City will be asking for a committment of $7,000 from each developer. A $50,000 donation was received last month by the City, was presented by Mary McDermott, from the Eugene McDermott Foundation. Comprehensive Master Plan The survey was mailed out to all residents of Allen and well over 319 were returned. This is considered a very high rate of response to a questionnaire. The design of the questionnaire was such that a high rate of accuracy could have been determined with a return rate of 108. Thornton indicated that by the next Parks and Recreation Board Meeting the City may have some results and further information on the survey. IV. REVIEW THE PROJECTS COMPLETED BY SUMMER LANDSCAPE ARCHITECT INTERN Director Mark Thornton made a slide presentation reviewing the projects completed this past summer by Mike Hoffman, Summer Landscape Architect Intern. After viewing the presentation, board members expressed their pleasure with the drawings and suggested a possible agenda item to present them to the City Council, future planners, and sub -committee members that are now working on the Master Plan for the City of Allen. V. REVIEW AND APPROVE THE CHANGES MADE IN THE PARKS AND RECREATION BY-LAWS T After a brief discussion on the changes to be made in the by-laws, MOTION: Bob Outman made the motion to table the item until the next regular meeting of the Parks and Recreation Board. David Morgan seconded the motion, the motion carried, 4 for 0 against. 47 L r PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING SEPTEMBER 10, 1984 VI. OTHER BUSINESS Thornton presented the Board members with a letter from Randy M. Lee, Executive Director of the Texas 1986 Sesquicentennial Commission. Barbara Buehler, Librarian, and Mark Thornton have tentatively discussed bringing the Library Board and the Parks and Recreation Board Members together for a joint planning session for a celebration in Allen marking the sesquicentennial celebration in Texas. Board Member Bob Outman announced his resignation from the Parks and Recreation Board, effective this month, a letter will follow immediately so his vacancy can be filled. VII. ADJOURN There being no further business, MOTION: Bob Outman moved to adjourn, David Morgan seconded. The motion carried, 4 for 0 against. These minutes approved as read this 8th day of October 1984. n Browninr Chairman e en Johnson Secretary 44