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Home My WebLink AboutMin - Parks and Recreation Board - 1984 - 10/08 - RegularL1 MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING OCTOBER 8, 1984, 7:30 P.M. MEMBERS PRESENT: Ron Workman, Chairman Helen Johnson David Morgan Ken Browning Mickey Christakos Clint Miller MEMBERS ABSENT• Gary Edstrom CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman, Ron Workman called the meeting to order at 7:30 p.m. II. CONSENT AGENDA Approval of Minutes of September 10, 1984 MOTION: There was a motion made by David Morgan and seconded by Helen Johnson to approve the Consent Agenda. The motion carried, 6 for 0 against. III. ELECTION OF OFFICERS A. Chairman MOTION: A motion was and seconded Ken Browning of the Parks the 1984-85 closed and b Browning was B. Vice -Chairman made by Mickey Christakos by Clint Miller that be selected as Chairman and Recreation Board for year. Nominations were �+ unanimous decision, Mr. elected Chairman. MOTION: A motion was made by Ken Browning and seconded by Clint Miller that Mickey 49 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING OCTOBER 8, 1984 Christakos be selected as Vice - Chairman of the Parks and Recreation Board for the 1984-85 year. Nominations were closed and by unanimous decision, Mrs. Christakos was elected Vice - Chairman. C. Secretary MOTION: A motion was made by David Morgan and seconded by Clint Miller that Helen Johnson be selected as Secretary of the Parks and Recreation Board for the 1984-85 year. Nominations were closed and by unanimous decision, Mrs. Johnson was elected Secretary. IV. DIRECTORS REPORT A. Update on Ford Park Director, Mark Thornton, presented an update on Ford Park indicating the work has begun and as of today, is on schedule. David Moak & Associates were chosen to do the topographical engineering on the park after Ell submitting a bid of $5,500 for the project. They have worked with Schrickel, Rollins & Associates in the past and came highly recommended by that firm. The actual construction will begin when the topographical .map is completed. The balance of the funding to the City from the Texas Parks and Wildlife Department will hopefully be available when we need it. Timing of funding should not be a problem as there is $820,000 in bond funds available to the City. Pool construction should take about one year, with the engineering process taking four months to complete. Director Thornton indicated to the Board that he would request a representative from Schrickel, Rollins, & Associates attend the next regular meeting of the Parks and Recreation Board to answer questions from the Board regarding develop- ment of Ford Park. 50 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING OCTOBER 8, 1984 L BUpdate on Greenbelt/Linear Park Study (Former Rowlett Creek Corridor Study) Director Mark Thornton, told the Board of a reception held October 2, 1984, with seven major developers invited: Folsom Development Bass Development Company Baker Development Company Tomlin Properties Shelley Development, Inc. Utal Development Douglas Properties Chairman Ron Workman presented a brief history of this Study to the newly appointed Board Members. David Morgan indicated he felt there was a significant influence over the 100 year floodplain because the Parks and Recreation Board now has the ability to preview zoning requests. There followed an extensive discussion on existing policies regarding zoning and floodplain usage within the City. REVIEW AND APPROVE THE CHANGES MADE IN THE PARKS AND RECREATION BY-LAWS MOTION: Helen Johnson made the motion to accept the proposed changes as presented: 1.1.0 Ordinance No. 306; An Ordinance of the City of Allen, Texas, establishing the Parks and Recreation Board; setting the membership at seven (7); providing for the qualifications of the members; providing the officers of the Board; 51 Six developers had representatives at the reception, Willard Baker Company could not attend. A slide presentation was made showing what has happened in other areas, and what the City of Allen would like to see happen in Allen. Five of the representatives committed to $7,000 each, in addition to the $50,000 already donated for this study, with the total project costing somewhere between $90,000 and $110,000. Follow-up contact will be made as well as contacting the prospective Steering Committee in the near future. There are several consultants very interested in working on this Greenbelt/Linear Park Study. Chairman Ron Workman presented a brief history of this Study to the newly appointed Board Members. David Morgan indicated he felt there was a significant influence over the 100 year floodplain because the Parks and Recreation Board now has the ability to preview zoning requests. There followed an extensive discussion on existing policies regarding zoning and floodplain usage within the City. REVIEW AND APPROVE THE CHANGES MADE IN THE PARKS AND RECREATION BY-LAWS MOTION: Helen Johnson made the motion to accept the proposed changes as presented: 1.1.0 Ordinance No. 306; An Ordinance of the City of Allen, Texas, establishing the Parks and Recreation Board; setting the membership at seven (7); providing for the qualifications of the members; providing the officers of the Board; 51 C PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING OCTOBER 8, 1984 establishing the powers and duties of the Board, and declaring the effective date of the Ordinance. 2.1.0 Membership shall consist of seven (7) persons as specified in City Ordinance No. 306, Amendment 542-0-84. 3.1.1 Quorum: four (4) members of the Parks and Recreation Board, exclusive of the Director of the Parks and Recreation Department, shall constitute a quorum. 3.1.2 Regular Meeting: The Parks and Recreation Board shall establish the regular meetings of the Board which shall be held in a public.place with public notice as prescribed by law. 4.2.3 Oral Presentation by Parks and Recreation Director: Matters requiring the Board's attention or action which have developed since the deadline for delivery of written communication to the Board, may, upon approval of the Board, be presented orally by the Parks and Recreation Director. If formal board action on a subject is required, such action shall be delayed until the next meeting. 4.5.2 Amendment of Rules: These rules may be amended or a new rule adopted, by a 5/7 vote of the members, provided the proposed amendments or new rules shall have been introduced into the record at a prior meeting. Mickey Christakos seconded the motion, the motion carried, 6 for 0 against. VI. OTHER BUSINESS Chariman Ron Workman expressed his appreciation to the Parks and Recreation Board for their cooperation through his tenure on the Board. Briefly, Chairman Workman listed three major goals acieved during the past few years on the Park Board (in order of importance): 1) hiring of Mark Thornton, fully trained and motivated Director; 2) Land Acquisition Policy developed 52 PAGE 5 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING OCTOBER 8, 1984 3) two new parks dedicated during his tenure - Reed and Rolling Hills, which help set a precedence for future developed parks in Allen. He also felt it was significant that the Park Board be expanded to its current seven members due to deeper involvement with future planning. B. Helen Johnson wanted to take the opportunity to wish both Ron Workman and David Morgan well in their new endeavors and to express her pleasure in working with both members. C. David Morgan wanted to express to the new Board Members his enthusiasm for the future challenge with both passive and active framework of.the Parks and Recreation Board. VII. ADJOURN There being no further business, 53 MOTION: Helen Johnson moved Browning seconded. to adjourn, The motion Ken carred, 6 for 0 against. These minutes approved as read this Z d Y -Po �� i1 , 1984. \ ecretary Ke rowning hairman elen Johnson, 53