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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1985 - 04/08 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING APRIL 8, 1985, 7:30 P.M. MEMBERS PRESENT: Ken Browning, Chairman Helen Johnson, Secretary Don Proeschel Gary Edstrom Clint Miller MEMBERS ABSENT• Mickey Christakos, Vice -Chairman Harold Weaver CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Ken Browning, called the meeting to order at 7:35 P.M. II. CONSENT AGENDA Approval of Minutes from March 11, 1985, Regular Called Meeting MOTION: There was a motion made by Clint Miller and seconded by Don Proeschel to approve the Minutes of March 11, 1985 as noted. The motion carried, 5 for, 0 against. III. DIRECTORS REPORT A. Upcoming Summer Recreation Programs Director, Mark Thornton, gave a brief status report on the site for the upcoming Summer Day Camp Program. Thornton and Ken Browning have met on an unofficial basis and reviewed property now owned by Goodman Homes, Inc. as a possible site, Goodman Homes has offered the City the use of the land for the 1985 Day Camp site. The City of Allen will assume all liability and will direct a letter to Goodman Homes, Inc., along with a release of liability 84 PAGE 2 PARKS AND RECREATION BOARD �I MINUTES - REGULAR CALLED MEETING APRIL 8, 1985 1 Thornton indicated the site would be perfect for the Day Camp with considerable natural open spaces along with several natural ponds. City Staff will begin treating the area for chiggars soon, as well as planning for electric lines and phone service. Helen Johnson inquired as to whether or not the previous site at Ford Park could be used in 1986 for Day Camp. Thornton said probably not due to construction in that site over the next two years. B. Comprehensive Plan Thornton reported that the City Council had approved the new Comprehensive Plan on March 21, 1985, and will be published soon. As soon as these published plans are available, Thornton will provide the Parks and Recreation Board members with copies. C. Teen Recreation Center City Staff has met with the Senior Officers of the 1985 Class at Allen High School as well as the Student Council Representatives. In order for the Graduation Night Party to be held on May 28, the policies and guidelines need to be approved and presented to City Council in May. There is also and End of School Party planned for May 30. Thornton indicated that hopefully the policies and Advisory Council will be established soon. D. Adult Athletics Leagues Thornton reported that the adult softball leagues began play on April 8, with 39 teams participating. That is a 208 increase in team participation, with 9 mens open, 4 womens, 10 mens recreation, 8 co -recreational, and 9 mens church teams. Thornton also reported that 7 volleyball teams are playing on Monday nights. E. Greenbelt Study i Thornton indicated that fifteen Request for Proposals were mailed out on Wednesday, April 3, 1985, to 99 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING APRIL 8, 1985 i thirteen consulting firms located in Texas and two firms located outside of the state. On Friday, April 5, 1985, there were nine of those firms represented at a pre -submittal conference, with four other firms indicating interest in submitting proposals. The proposals are due on April 26, 1985. The calendar the Greenbelt/ Linear Park Study Steering Committee is using, calls for them to select the top 3-5 proposals on May 14, with oral presentations being made on May 29 and 30. Thornton said there would probably need to be a special called meeting of the Park and Recreation Board prior to final selection. IV. REVIEW PROGRESS REPORT ON FORD PARK DEVELOPMENT Director Thornton introduced Mr. Dub Hirst of Schrickel, Rollins, and Associates to present an update on progress at Ford Park. Mr. Hirst presented landscape drawings and field layout diagrams and indicated the lighting and landscaping planning was in the final stages of drafting. He also told the Board that they would be meeting with the swimming pool consultant this week and that those plans would be ready in two weeks. He indicated the plans should be ready for submittal to the state in about one month, and possibly one month would be needed for state approval. Mr. Hirst said they hoped construction could begin in July with 10 months until completion or approximately April, 1986. V. REVIEW CIP SUBCOMMITTEE RECOMMENDATIONS FOR PARKS AND RECREATION Director Thornton briefly reviewed the Acquisition and Development of the Capital Improvement Program now in progress, indicating bonds being requested and grants possibly to be requested in the future for various projects. VI. Other Business Thornton presented drawings of the Utal Development, currently before the Planning and Zoning Commission, and particularly pointed out the need for park land in that development. 96 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING APRIL 8, 1985 After a brief review of the history and needs associated with this proposed development, the following motion was made: MOTION: A motion was made by Gary Edstrom and seconded by Clint Miller that if the park land on the Utal propoerty is to be dedicated to the City, the minimum acceptable size for proposed facilities is 18.5 acres adjacent to the south side of Bethany Road. If the City is to purchase the land for the park, then it is recommended the City purchase 22.5 acres adjacent to the south side of Bethany Road to allow for more open space and buffering outside the flood plain. The motion carried 5 for, 0 against. Thornton reported that benches and trash cans were installed at Walden Park this past week, with picnic tables to be installed soon. The residents of the area were very pleased to have the facilities installed. VII. ADJOURN There being no further business, the meeting was adjourned. L These minutes approved as read this 3` day of 1985. , Ke Brownin Chairman Bele Johnson, e,retary G 517