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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1985 - 05/13 - RegularMINUTES 1 PARKS AND RECREATION BOARD REGULAR CALLED MEETING MAY 13, 1985 - 7:30 P.M. MEMBERS PRESENT Ken Browning, Chairman Helen Johnson, Secretary Mickey Christakos, Vice -Chairman Don Proeschel Gary Edstrom Clint Miller CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman, Ken Browning, called the meeting to order at 7:37 p.m. II. CONSENT AGENDA Approval of Minutes from April 8, 1985, Regular Called Meeting MOTION: There was a motion made by Mickey Christakos and seconded by Clint Miller to approve the Minutes of April 8, 1985, the Motion carried, 6 for, 0 against. III. DIRECTORS REPORT A. Personnel Update Director, Mark Thornton, presented a brief update on the status of personnel within the Parks and Recreation Department. The Program Coordinator which is a permanent part-time position, has now been filled by Mr. Bart Burke. Mr. Burke is 24 years old, has 6 years with the Plano YMCA, and is a student majoring in Adolescence Psychology, and Physical Therapy. He has had extensive experience in Day Camp with the YMCA program in Plano. The Department has added two full time maintenance men, bringing the total to 5 maintenance positions, plus one foreman position. Three high school students will be employed in maintenance for the summer months. 01 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING MAY 13, 1985 (Directors Report, con'td) In the Recreation area of the department, ten temporary summer recreation leaders will be hired (six day camp counselors, and four playground leaders). Helen Johnson inquired as to whether any of last years counselors were returning, and Thornton indicated as of today, one was returning to the program. Mickey Christakos asked if they were all high school students, and Thornton told the Board that 18 years of age was the minimum requirement for the counselor positions, and that some of them may be high school, while others will be college students. B. Ford Park Thornton reported that the plans and specifica- tions are complete and have been forwarded to A the Health Department, as well as the Texas Department of Parks and Wildlife for approval. Thornton has received a call requesting more plans to be mailed, and indicating that approval may be granted in approximately six weeks time. Hopefully, the City will be able to go out for bids in August. C. Utal Development - Park Dedication Director Thornton indicated that the 18.5 acres in Utal Development will be dedicated to the City. Helen Johnson, asked if the City could force landowners to sell additional land to the City for park land. Thornton indicated that yes they could with the rule on eminent domain, although that was not the preferred method of handling these situations. D. Summer Recreation Programs The Day Camp Program has begun registration, with 85 participants signed up as of this date. Dr. 89 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING j MAY 13, 1985 (Directors Report, cont'd) Horn, of AISD, has been given a letter for his approval, to be given to each elementary student in Allen announcing the summer programs offered by the Parks and Recreation Department. Thornton told the Park Board Members that letters releasing land owners of liability during Day Camp would be forthcoming. The property is now being mowed and sprayed. Also, the Department is requesting the use of life preservers for participants to use while fishing at the site. There are plans under way to stock the fishing area with fish prior to the start of Day Camp. The Playground Program has 11 participants signed up, with two sets of counselors scheduled to rotate between parks and a Friday schedule to be announced. i The Open Gym Program will again be offered to the citizens of Allen. The program is free and will operate from Reed Gymnasium Monday thru Thursday evenings from 6 to 9 p.m. IV. ITEMS RELATED TO THE TEEN RECREATION CENTER A. Review and Consider for Approval, Policies for Operation Director Thornton referred the Board members to the set of Rules and Regulations for the Teenage Recreation Center that were enclosed in the agenda packets for their review. Helen Johnson inquired as to whether these rules can be ammended. Thornton indicated that the set of by-laws governing the organization allowed for ammendments. Thornton indicated that the current set of rules are considerably shorter than the original draft. After listing several specific rules, it was decided that it would be preferable to generalize behaviorial expectations of the participants. 01 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING MAY 13, 1985 i (Items Related to the Teen Recreation Center Cont'd) After a brief discussion on the Rules and Regulations, Don Proeschel indicated he felt the wording in item 5.2 was somewhat discriminatory to graduates who chose not to attend a college or university. Clint Miller asked if guests were going to be permitted. Thornton indicated that yes, the rules should read that two guests will be allowed per active participant. It was agreed to amend the Rules and Regulations that anyone through age 20 should be allowed to participate in activities at the recreation center, and that two guests per participant would be allowed. MOTION: Clint Miller made a motion to accept the interim rules and regulations as amended. Don Proseschel seconded, and the motion carried, 6 for, 0 against. Update on Upcoming Events Thornton reported that May 28, would be graduation night for Allen High School. Since graduation would take place on a Tuesday evening, and other students would be taking finals on Wednesday and Thursday, there would be a graduation party for seniors on Tuesday, May 28. There will be an End of School Party for all other high school students on May 30. May 31 - June 1 will be normal operation for the Center. Graduation Party will feature a live band at no charge to the center, with breakfast between 2 and 3 a.m. Eileen Stevens has volunteered to coordinate the food with Kim Stevens offering to coordinate the volunteer help. Participants must be at the party at 12:30 to qualify for the grand prizes which will consist of a hot air baloon ride for two, and also a prize of a trip to San Antonio for two. There will be additional door prizes throughout the evening. I'll PAGE 5 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING MAY 13, 1985 There will be a D.J. at the End of School Party on May 30, with door prizes being given away also. DISCUSS UPCOMING CAPITAL IMPROVEMENTS PROGRAM Thornton informed the Board that a public information committee is working on the Bond Advertising Program. Thornton also indicated that the Park and Recreation Board needs to become involved in the campaign for the upcoming Bond Election. He indicated that the Library Board and Park and Recreation Board may need to meet jointly for campaign development. Possibly June 3 - one week before Regular Called Meeting of the Board - might be a good time to meet. MOTION: Don Proseschel made a motion to move the next regular scheduled Park and Recreation Board Meeting from June 10, 1985, to June 3, 1985, to accommodate vacation schedules as well as combine meeting with Library Board. Clint Miller seconded, the motion carried, 6 for, 0 against. VI. OTHER BUSINESS Thornton reported that the Greenbelt/Linear Park Study Steering Committee will meet at 11:00 a.m., Tuesday, May 14, to select the top 3 or 5 consultants for oral presentations. Oral presentations are scheduled for May 29. Thornton indicated the Steering Committee would be present and requested the Park and Recreation Board be present also. The top 3-5 proposals will be given to the Park and Recreation Board Members prior to the oral presentations for their review. VII. ADJOURN There being no further business, the meeting was adjourned. f� These m' utes approved as read this �� day of 1985. - 1 d1 LA �_ 4.{.1 IJfvtJ Ke owning, C irman Helm Johnston, Secretary 0 EE