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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1985 - 08/12 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING AUGUST 12, 1985 - 7:30 P.M. MEMBERS PRESENT: Don Proeschel, Chairman Helen Johnson, Secretary Clint Miller Richard Saunders MEMBERS ABSENT: Mickey Christakos, Vice -Chairman Gary Edstrom David Medina CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman, Don Proeschel, called the meeting to order at 7:50 p.m. II. CONSENT AGENDA Approval of Minutes from July 8, 1985, Regular Called Meeting. Approval of Minutes from July 23, 1985, Special Called Meeting. MOTION: There was a motion made by Clint Miller and seconded by Helen Johnson to approve the Minutes from July 8, 1985, and July 23, 1985, as read. The motion carried, 4 for, 0 against. III. DIRECTORS REPORT A. Summer Recreation Director Thornton reported that the Summer Recreation Programs had ended on August 2, for the Day Camp Program, and Playground Program. The Teen Recreation Center has been temporarily postponed, due to the lack of participation upon the transfer to Rountree Elementery Gym. 104 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING AUGUST 12, 1985 i B. Fall Activity Schedule Thornton told the Board that the Teen Recreation Center will reopen at Reed Elementary Gym once school is in session and Staff will be working with the Student Council as well as the Teen Advisory Council for Fall planning. The Fall Softball Season began last Monday, August 5, with 35 teams signed up. This represents the largest number of teams ever participating in the Fall Season. The Fall Volleyball Season will begin in October, and the Basketball Season will probably begin in mid-December. C. Greenbelt Study Director Thornton reported that the contracts with Halff and Associates for the Greenbelt/ i Linear Park Study have been signed and the consultant is now in a "data collection mode". David Morgan, of Halff and Associates, has requested to appear before the Park and Recreation Board at their next regular meeting to make a presentation. Clint Miller inquired as to the involvement of the Steering Committee in this presentation. Thornton indicated the next meeting of the Steering Committee would probably not be called until October or possibly November. IV. REVIEW PROPOSED BUDGET FOR FY 1985-86 Thornton referred the Board members to the budget information included in the Agenda Packet regard- ing "New Proposed" employees for their review. He indicated that the part-time secretarial position would be a full-time position, beginning October 1, 1985. There will also be one Pool Manager and 7 Lifeguard positions. Thornton also indicated that additional funding had been made available in the "Conferences and Training" account should any Board members wish to attend a portion of the N.R.P.A. Conference scheduled for October in Dallas. 105 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING AUGUST 12, 1985 Thornton pointed out that the Departmental Totals represent a 358 increase in this years Parks and Recreation Department Proposed Budget. Thornton reported that the "Capital Outlay" account included a large amount of new equipment. New employees in the maintenance department were not proposed. Thornton felt this was a real plus, and that the new equipment would be paid for in a year and regular maintenance on this equipment would be cheaper than employees. This new equipment should allow the department to be more efficient with the man hours required to do general maintenance work. Helen Johnson referred to the "Landscaping" account of the budget and inquired as to whether or not there were plans for more trees to be planted at Reed and Rolling Hills. Thornton indicated that those areas would receive tl trees, possibly some established trees in town could be moved to those locations, as well as Walden Park. This work would be done a little at a time. V. REVIEW BIDS RECEIVED FOR FORD PARK Thornton reported that there were two bids received for Ford Park, one being Hannah Construction of Dallas, and Mission Construction of Houston. Thornton reviewed the bid requirements with the Board and indicated it would go to Council for award at their Thursday, August 15th meeting. Thornton reported that Hannah Construction was the apparent "low bidder" with a Total Base Bid of $1,195,600. Mission Construction had a Total Base Bid of $1,216,000. Thornton reviewed the Add -Alternates with the Board, indicating the bids received from Hannah Construction and Mission Construction for those items. Thornton also told the Board that Hannah Construction Company was awarded the contract on Jack Carter Swimming Pool in Plano. 106 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING AUGUST 12, 1985 VI. REVIEW AND CONSIDER ACTION ON PROPOSED DEVELOP- MENT OF A GOLF COURSE ON ROWLETT CREEK AND THE PROPOSED TRAIL EASEMENT Thornton made a brief presentation to the Board, reviewing the last meeting of the Board, as well as the current status of the proposed project. David Morgan, representing Halff and Associates along with Director Mark Thornton have walked the area in question and noted the sewer easements along with the proposed trail easements. The following is the consultant recommendations regarding the proposed development: 1. The City request a pedestrian easement for a trail that crosses Cambridge's northern property line within the sewer easement. 2. The trees along the northern fence line should be preserved and the sewer line contractor should be made aware of the owner's concern. 3. Construct a single long lake, paralleling the trail to separate the two uses, public/golf course. This would require minor realignment of Greens #3 and #12, and tees #4 and #18 by moving them south toward the creek. Chairman, Don Proeschel questioned the safety aspect of the proposal. Thornton indicated that, in his opinion, that would not be a problem because of the direction of play on the golf course. Clint Miller inquired as to whether or not Cambridge Development Company had been contacted regarding the foregoing recommendations. Thornton indicated that they had not, but would be soon. MOTION: Richard Sanders made a motion to recommend i to City Council that the trail easements be put on top of the sewer easements on Cambridge Property. The motion was seconded by Clint Miller, and passed 4 to 0. 107 PAGE 5 PARKS AND RECREATION BOARD MCNUTES - REGULAR CALLED MEETING AUGUST 12, 1985 VII. OTHER BUSINESS There was no further business. VIII. ADJOURN There being no further business, the meeting was adjourned. These minutes approved as read this 2kday of 1985. � J Don Proeschel, ChairmanHeli Johnson, ecretary L 108