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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1989 - 01/16 - RegularMINUTES PARRS AND RECREATION BOARD REGULAR CALLED MEETING JANUARY 16, 1989 - 7:30 P.M. MEMBERS PRESENT Don Proeschel Chairman Richard Saunders, Vice -Chairman Helen Johnson, Secretary Ray Lewis Dan Easter Rick Allen Tom Clark MEMBERS ABSENT None CITY STAFF PRESENT Troy Burnside, Maintenance Foreman Sandy McGowan, Special Activities Coordinator I. CALL TO ORDER Chairman, Don Proeschel called the meeting to order at 7:40 p.m. II. APPROVAL OF MINUTES Approval of Minutes from meeting of November 14, 1988. MOTION: Tom Clark moved to accept the Minutes from November 14, 1988, Regular Called Meeting, as noted, Richard Saunders seconded and the motion carried 7 for, 0 against. III. DIRECTOR'S REPORT 74 PAGE 2 MINUTES - PARKS AND RECREATION BOARD JANUARY 16, 1989 A. Introduction of Rhoda Savage Rhoda Savage, Director of the Parks and Recreation Department introduced herself to the Board and began the Director's Report. B. Update on Open Gym Program Rhoda provided the Park Board Members with a copy of the statistics on the Open Gym Program for the month of December, 1987, prepared by Ed Voss, Program Coordinator. Ed reported that in October, the gym was open 20 days, with 45 participants per day of operation, in November, the gym was open 17 days, with 85 participants per day of operation, and in December, the gym was open 12 days with 88 participants per day of operation. His report also indicated that the gym would be open 9 days in January. This cut in days of operation is due in part to the beginning of the Allen Sports Association Basketball season, as well as the continuation of the Adult Basketball League. Ed's report also reported that the gym was closed 3 days in December to allow the resurfacing of the gym floor by Allen Independent School District. Chairman Don Proeschel indicated a concern that the Open Gym was operating at such a reduced number of days, but also indicated that no other alternatives were open to the Department at this time. The opening of Max Vaughan Elementary would ease the situation somewhat next year. He also indicated that due to the Open Gym Programs reduced hours, the open courts at Ford were receiving a great deal of use. He indicated that the Department should investigate the netting at that court and see if a more permanent type of netting could be achieved. After a brief discussion with the Board members, it was determined that the nets would be investigated. C. Chipping Christmas Trees for the Community Rhoda informed the Board that the Christmas Tree drive was termed a success, and that approximately 1,000 Christmas Trees were collected by the Maintenance Department, and chipped. It is estimated that the chipped trees produced approximately 15 yards of mulch and at the price PAGE 3 MINUTES - PARKS AND RECREATION BOARD JANUARY 16, 1989 paid in the past, it would have cost the City approximately $1,200 to purchase an equivalent amount of mulch. The City of Plano provided the City of Allen with their chipper, at no cost, following the break- down of the rented chipper. A letter of appreciation will be forwarded to the Plano Maintenance Department. D. Leasing Furniture to the Allen Sports Association The City of Allen will be leasing excess furniture, currently in storage, to the Allen Sports Association for their new offices. It has been determined by the City Attorney, that the furniture cannot be given or loaned free of charge to the ASA, but that it can be leased to them at a nominal charge. The lease agreement will be drawn in the near future between the City of Allen and the Allen Sports Association. E. Eagle Scout Projects Rhoda reported that Mr. Ron Dodge had contacted her regarding his son and his need for an Eagle Scout Service Project. It has been determined that the Courtyard at the new Police and Courts Building would be an appropriate project for Mr. Dodge to adopt as his service project. This might progress into an "Adopt a Spot" program to involve citizens of Allen in the maintenance of several of the areas throughout the City. Use of Court Appointed Employees Rhoda indicated that the use of court appointed employees to do menial tasks, thereby relieving the maintenance crew of jobs such as trash pick- up, cleaning of public restrooms, weeding of flower beds, etc., might prove useful to the department as well as the community. The questions of liability, supervision, and rate per hour was questioned by the Board. Rhoda indicated that she would pursue the question of liability with the Director of Finance. As to the supervision of these employees, she indicated that her experience had been that it took minimal supervision by maintenance men already on site, 76 PAGE 4 MINUTES - PARKS AND RECREATION BOARD JANUARY 16, 1989 and that if the work were not performed in a satisfactory manner, no credit would be given for that job toward their restitution. These would be mainly traffic offenders, and other crimes dealt with in the Municipal Court system in Allen. The Board was very supportive, and indicated their desire for her to continue the research of this program. IV. CONSIDER NAMING OF THE PLAYGROUND FACILITY IN COTTONWOOD BEND DEVELOPMENT Following a brief discussion on the history of this playground, it was suggested that the Homeowners Association of Cottonwood Bend be approached regarding a contest for the naming of this facility. Richard Saunders agreed to contact Mr. Ralph Vetter, President, of the Cottonwood Bend Homeowners Association regarding this proposed contest. It was discussed that the top three or four people offering name selections might appear before the Park Board for final review by the Board and determination of a winner. This person might receive a plaque, recognition at the Dedication Ceremonies, photos with dignitaries, etc. PHOTO CONTEST FOR FRONT COVER OF SUMMER PROGRAM BROCHURE - SANDY MCGOWAN Sandy McGowan, Special Activities Coordinator for the Parks and Recreation Department presented the idea of a Photo Contest for the cover of the summer brochure published by the department. The following guidelines were discussed for the photos: GENERAL RULES All entries will be accepted from February 15th until March 1st from 8 a.m. to 5 p.m. at City Hall, or mailed to: Photo Contest, City of Allen, One Butler Circle, Allen, TX 75002. 2. The contest is for all residents of the City of Allen. Photographers must be amateurs. 3. No framed prints will be accepted. 77 PAGE 5 MINUTES - PARKS AND RECREATION BOARD JANUARY 16, 1989 4. Each print must have the photographer's name, address and phone number on the back of the photo. 5. City of Allen will not be responsible for loss or damage to the photo. 6. Only three entries per person. 7. Each print must have original negative available, and commercial processing, printing and mounting is allowed. 8. First place photo will be featured on the cover of the Parks and Recreation Summer Brochure. 9. All entries must be a color print, 8X10 only. 10. Photos must portray people in an Allen setting. 11. Only prints receiving 1st, 2nd, and 3rd place, Honorable Mention and Best of Show will be awarded ribbons. These photos will also be exhibited at the new Allen Public Library. 12. Judging will be by the Allen Parks and Recreation Board. Photos will be available for reclaiming by owner when contest is over. Contact Sandy McGowan, City of Allen, Parks and Recreation Department at 727-9171 for further information. The Board agreed that this was an excellent opportunity for the citizens of Allen to be involved in another Parks Department program. VI. Richard Saunders, representing the Community Education Advisory Council, presented a brief history of that Council involvement in providing a Christmas Tree, and decorating it each year as a community service project. y They would like to purchase a live Christmas Tree, plant it permanently in a City park. Several options were discussed regarding the type of tree to plant, as well as locations. Rhoda Savage will be investigating M PAGE 6 MINUTES - PARKS AND RECREATION BOARD JANUARY 16, 1989 the plan, and will report back next month with site recommendations for this project. VII. OTHER BUSINESS Board Member, Ray Lewis indicated the "Yard of the Month" program had been discontinued by the Chamber of Commerce, and wanted the Park Board to consider adopting this program. He also indicated problems with the vending machine service at Ford Pool last summer, and suggested a new vending contract be investigated. He also suggested that a scout troop in Allen might want to make the marking of jogging trails a troop project, indicating the length of the trail at certain intervals. Ray also mentioned a concern over the unlit trails at Ford ant that areas are very dark and unprotected in the evening hours. Chairman Don Proeschel questioned the progress on the acquisition of the Special Use Facility. Rhoda indicated that she had not been informed about the progress on this acquisition, but would investigate and inform the Board of her findings. VIII. ADJOURN There being no further business the meeting was adjourned at 9:00 p.m. These minutes read and approved this 13th day of March, 1989. (. v Don Proeschel, Chairman H n Johns , Secretary 79