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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1986 - 11/10 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING NOVEMBER 10, 1986 - 7:30 P.M. MEMBERS PRESENT: Don Proeschel, Chairman Mickey Christakos, Secretary Ray Lewis Gary Edstrom Carol Laakso MEMBERS ABSENT• Clint Miller, Vice -Chairman Richard Saunders CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Cha2rman Don Proeschel called the meeting to order at 7:40 p.m. II. CONSENT AGENDA A. Approval of Minutes from September 22, 1986, Called Special Workshop Session. B. Approval of Minutes from October 13, 1986, Regular Called Meeting. MOTION: Carol Laakso made a motion to approve the Minutes from September 22, 1986, Called Special Workshop Session, as presented, and to approve the Minutes from October 13, 1986, Regular Called Meeting, as presented. Mickey Christakos seconded and the motion carried, 5 for, 0 against. III. DIRECTOR'S REPORT A. Main Street Director Thornton reported that Main Street was very close to completion. The electrician is now finishing up his portion and should be through by Friday, November 14. 63 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING NOVEMBER 10, 1986 Thornton reported that 20 poles were shipped from the factory with the electrical outlets in the wrong position. Those poles had to be returned to the factory and new poles should be shipped November 11. These poles were the ones designed to hold the Christmas Decorations for Main Street. The company representative from Diversified Lighting will be in Allen tomorrow to look at the job and look at a broken light which had a poor weld and fell down after being set into place. Chairman Proeschel questioned the expense to the City of the shipping and replacement of wrong lighting fixtures. Thornton indicated that all monetary expense was to the lighting manufacture, but the City expense was in time lost on project. Thornton also reported that the project should be completed one week from Friday, 5 weeks behind schedule. B. Christmas Events Thornton reported that December 1, 1986, would be designated as the date to celebrate the lighting of the Christmas Decorations, as well as the turning on of the downtown street lights. The City is working with the Allen Chamber of Commerce with a "Celebration of Lights", which will include the turning on of street lights as well as the lighting of downtown businesses with special "outline" lighting. The area from Allen Drive east to Butler will be blocked off for a street dance, as well as a speach by the Mayor, President of the Chamber of Commerce, and a guest speaker. Thornton also reminded Board members of the annual Board and Commission Christmas Party and encouraged all Parks and Recreation Board members to attend. C. Explorer Post Thornton reported that contact has been made with Jim Allen who had worked with the Post last year, and that it was decided to hold another organizational meeting. Thornton indicated that advertising would be done and encouraged anyone to attend that might be interested. 64 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING NOVEMBER 10, 1986 IV. REVIEW AND CONSIDER RECOMMENDATION TO COUNCIL REGARDING THE FORD PARK PHASE II BIDS. Thornton reported that bids were opened October 31, 1986, for Ford Park Phase II. The bids were structured to include all requirements by the Texas Parks and Wildlife Department in the base bid amount. Everything else was structured as "add alternates" so that items could be chosen, - eliminated, or rebid as necessary or desirable. Thornton indicated that there was $550,000 remaining for Ford Park, Phase II, which according to the spread sheets provided for the Board members to review would leave a deficit of $123,000. Director Thornton recommended to the Board that the Concession/Restroom Building be deleted from the bid proposal, redesigned, and rebid. He also recommended that the deficit be made up by using Capital Improvement Program funding originally set aside to purchase a 5 ac Neighborhood Park Facility. Gary Edstrom recommended that the Board also delete the "shelter" called out in the add alternates and ask for rebids on that item as well. The Board members concurred with that recommendation. Chairman Proeschel asked what recommendations the apparent low bidder had. Thornton indicated that Schrickel, Rollins, and Associates were checking into the prior history of the company in order to make a recommendation to the City Council at their meeting scheduled for November 20, 1986. Following a brief discussion of the figures presented by Director Thornton the following motion was made: MOTION: Gary Edstrom made a motion to remove the Concession/Restroom Building, as well as the Shelter be removed from the total bid, be redesigned, and rebid. He also moved to approve the use of CIP funds to cover the deficit incurred in Ford Park Phase II funding. Ray Lewis seconded and the motion carried, 5 for, 0 against. 65 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING NOVEMBER 10, 1986 V. REVIEW 1986 ANNUAL REPORT FROM THE CHAIRMAN OF THE BOARD. Chairman Proeschel referred the Board Members to their copy of his Annual Report to the City Council. He then called for questions or comments. Gary Edstrom inquired as to the City Council's questions after hearing the report. Proeschel indicated that Council expressed concern over the decline in Federal funding for the Senior Citizens Drogram. They were concerned it was related the the decreased activities of the local Senior Citizens Organization. Thornton reported that he didn't feel there was any direct relation to the two. Most Senior Citizens in the Allen area did not need the hot meal provided with Federal Funding. He also felt the addition of a part time progra..ing coordinator (to be hired in January, 1987) would benefit the programs for that organization. Ray Lewis inquired as to the status of the acquisition of the Toxins Rod & Gun Club. Thornton indicated that the City should hear something from the Texas Parks and Wildlife Department in April. VI. OTHER BUSINESS There being no further business VII. ADJOURN There being no further business, the meeting was adjourned. These minutes approved as read this &_day 1986. Don Proeschel, Chairman Micke 1i Christakos, S16cretary 66