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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1987 - 02/09 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING FEBRUARY 9, 1987 - 7:30 P.M. MEMBERS PRESENT: Don Proeschel, Chairman Mickey Christakos, Secretary Ray Lewis Gary Edstrom Richard Saunders Carol Laakso MEMBERS ABSENT: Clint Miller, Vice Chairman CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Don Proeschel called the meeting to order at 7:40 o.m. II. CONSENT AGENDA Approval of Minutes from January 12, 1987, Regular Called Meeting. MOTION: Mickey Christakos moved to approve the Minutes as noted from January 12, 1987, Regular Called Meeting. Carol Laakso seconded and the motion carried, 5 for, 0 against. III. DIRECTOR'S REPORT A. Public Officials Liability Director Thornton reported that after researching the Public Officials Liability question presented at the previous meeting, he had confirmed that the Board Members were covered under the City's insurance for liability. Also, the fact that this Board is an "advisory" board only, not taking direct action, but advising the City Council, also in a rather exempt situation. -72 PAGE 2 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING FEBRUARY 9, 1987 Update on Ford Park, Phase II Construction Thornton informed the Board that work was progressing well at Ford Park, Phase II. He noted that the sub -contractor for the concrete phase was a local resident, Steve Allen. Thornton indicated that because he had had worked with Mr. Allen in the past, he felt very comfortable with his quality of work. Update on Texas Parks & Wildlife Grant, Special Use Facility Thornton indicated that the City had received a letter of agreement, and that it has been signed and mailed back to Texas Parks & Wildlife regarding the $750,000 matching grant approval. He indicated that negotiations could probably start in April with the Texins Association on the purchase of the property. Thornton indicated that an independent laboratory would be hired to do soil sampling in the area early in the process. Don Proeschel questioned local publicity done regarding the grant approval. Mickey Christakos indicated that she had spoken to the Allen American staff regarding a series on the Local Park Fund and that contact would be made soon with Board members as well as the Director. IV. REVIEW LEGISLATIVE ISSUES PERTAINING TO PARKS AND RECREATION DURING THIS REGULAR SESSION OF THE STATE LEGISLATURE Thornton reported that Michael Stanger, Administrative Assistant with the City of Allen, Mickey Christakos, Park Board Member, and himself went to Austin for a Legislative Breakfast Wednesday, January 28, 1987. He referred Board members to the packet of information provided in the Agenda Packet. Thornton reviewed the funding received by the City of Allen over the past 6 years from the Local Park Fund, which totaled 1.7 million in matching grants. He indicated that Reed Park, Ford Park, and the Special Use Facility would not have been possible without the funding received from Texas Parks and Wildlife Department. 73 PAGE 3 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING FEBRUARY 9, 1987 Thornton reviewed the Position Statements on the Local Park Fund and the State Park Fund: Position Statement on the Beach Cleaning Fund, Position Statement on Disposable Ring Tabs, Detachable Beverage Tops, and Plastic Six -Pack Holders, Position Statement on the Budgets of the Texas A&M University System, and Position Statement on the Authorization to Create Park Districts in Counties Bordering the Guadalupe and Comal Rivers. Mickey Chirstakos urged Park Board Members to write letters and speak out locally regarding the Local Park Fund and what that fund had done for the City of Allen and their recreational services to the citizens. REVIEW AND CONSIDER THE ESTABLISHMENT OF A FACILITY USE INTERIM POLICY FOR FORD PARK ATHLETIC FIELDS Thornton indicated that the athletic fields at Ford Park were now ready for spring use. The Allen High School Soccer Team is now using the soccer fields for their games and practicing at the McDermott Soccer fields. He indicated a need for a written policy from the Park Board, as guidelines for the Department to operate under. Practice - Thornton recommended that there be no practices allowed at Ford Park Athletic Fields - except a possible scrimage situation. He indicated that the turf was not ready for intense over use at this time and that there were plenty of practice fields available for use. Field Use Policy - Thornton indicated that ASA Soccer games should be played at the McDermott Fields except for make-up situations which may be played at Ford with lights. Men and Women Soccer games will be moved to Ford, along with the High School Soccer Team games. MOTION: Gary Edstrom moved to accept the recommendations of the Director of Parks and Recreation regarding Field Use Policy for Ford Park Athletic Fields. Mickey Christakos seconded and the motion carried, 6 for, 0 against. 74 PAGE 4 PARKS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING FEBRUARY 9, 1987 VI. REVIEW AND ESTABLISH AN OUTLINE FOR TABLE OF CONTENTS FOR POLICY MANUAL Thornton reviewed samples from other cities of their Policy Manuals with Parks and Recreation Board Members, for structure. The following outline was presented as a starting place for Board Members to consider and be prepared to expand on at the next meeting. I. Purpose II. Parks & Recreation Board III. Administration IV. Financial V. Maintenance of Park Land VI. Program Eligibility/Facility Utilization VII. Park Names VIII. Code of Ordinances IX. Athletics X. Aquatics XI. Tennis XII. Camping XIII. Special Programs XIV. Public Buildings XV. Concessions/Vendors XVI. Appeal of Policy Thornton indicated that several of the above titles had already been addressed by way of "interim" policies developed through necessity at prior times. After discussion as to how the Parks and Recreation Board should begin this process, it was decided that workshop sessions would be best. The next regularly scheduled Park Board Meeting was then scheduled as a joint meeting and workshop, set for Saturday, March 14, 1987, 9:00 a.m., at which time Chapters I -VI would be worked on. VII. OTHER BUSINESS Thornton requested that a Playground Selection Committee be formed to select playground equipment for Ford Park, Phase II. Don Proeschel, Ray Lewis, and Clint Miller were assigned to this committee. 75 PAGE S PARRS AND RECREATION BOARD MINUTES - REGULAR CALLED MEETING a FEBRUARY 9, 1987 Chairman Don Proeschel called the Boards attention to the newly published Collin County Open Space Plan and invited Board members to review the document. Director Thornton indicated that he would try to purchase additional copies for Board members. Ray Lewis inquired about the security lighting of the jogging trail at Ford Park, and Thornton indicated that while it wasn't really well lit, he felt there was sufficient lighting in particulary darked areas. Lewis also indicated he had reviewed an article in the Texins newspaper which indicated that the City might not take over the Texin's Rod 6 Gun Club for a year to a year and a half. Mickey Chirstakos indicated she would like to have copy of the City Council Agenda when an item of importance to the Parks and Recreation Department was on that agenda. i VIII. ADJOURN There being no further business, the meeting was adjourned. These minutes approved as read this 250( day of 11174 Ck 1987. hnv Don Proeschel, Ch' rman Micke U Chirs akos, Secretary 76