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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1987 - 07/13 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING JULY 13, 1987 - 7:30 P.M. MEMBERS PRESENT• Don Proeschel, Chairman Ray Lewis Carol Laakso Gary Edstrom MEMBERS ABSENT• Clint Miller Richard Saunders Mickey Christakos CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Don Proeschel called the meeting to order at 7:43 p.m. II. CONSENT AGENDA Approval of Minutes from June 8, 1987, Regular Called Meeting. MOTION: Carol Laakso moved to approve the Minutes as presented from June 8, 1987, Regular Called Meeting. Ray Lewis seconded and the motion carried, 4 for, 0 against. III. DIRECTOR'S REPORT A. Summer Programs Director Mark Thornton reported that there had been a noticeable decline in enrollment for the Summer Programs being offered. Thornton reported that the economy was the indicated cause of the reported decline. He indicated that gate attendance at the pool was down about 208 from last year, and a possible cause would be the great deal of rain days during the first of the season (June). Thornton indicated that an update on the pool attendance figures would be presented at the next Park and Recreation Board Meeting scheduled for August 10, 1987. 94 PAGE 2 PARKS AND RECREATION BOARD MINUTES JULY 13, 1987 Ford Park Construction Thornton reported that the heavy rain fall in June caused delays on construction at Ford Park, but that the dry weather experienced during July had put things back on schedule. He reported that the lights are up on the tennis courts and multi-purpose courts, and that the tennis courts are being prepared for surfacing materials. Thornton reported that Saturday volunteers were organized through the ASA Coaches of Soccer to pick up rocks and stones on the soccer fields to prepare them for hydromulching. He indicated that approximately 15 people worked from 9:00 a.m. to 11:00 a.m. and did a great job of making the field a higher quality facility and saving the tax payers money. Thornton also reported that the picnic tables were r placed and that the shelter was in and due �a to be put together and installed anytime. C. Ford Park Concession Director Thornton reported that the Concession/ Restroom Building at Ford Park looks like it may be finished sometime during the next couple of weeks. Thornton indicated that ASA would be sponsoring a baseball tournament on Ford and that the restroom portion should be ready for use as well as a portion of the concession area. Chairman Don Proeschel asked the Board members if they would be interested in having a opening ceremony upon the completion of Phase II of Ford Park. Thornton indicated that the spring of next year might have the facility looking more complete when grass areas are in. September was the prefered time frame for some Board members. D. Story Park Thornton reported that the park facility was going to be similar to Reed Park (with the exception of tennis courts). He indicated that the playground equipment may be installed prior to the opening of school this fall. Thornton 95 PAGE 3 PARKS AND RECREATION BOARD MINUTES JULY 13, 1987 indicated that the City had gone out for bids for Phase I of Story, and the apparent low bidder for the equipment was B.J.'s Park Products. The bids will be awarded on July 16, 1987, at the Regular Meeting of the City Council. Other bids to be awarded at that meeting would be the Concessionaire Bid, Equipment for Ford Park, Construction of Story Park, and Installation of Equipment at Story and Ford Parks. IV. DISCUSS THE 1987-88 PARKS AND RECREATION BUDGET AND THE PARKS BOARD INVOLVE_"1ENT. Thornton reported that the preparation of the 1987-88 Budget started in May and ends with the Annual Budget Retreat the first weekend in August. He indicated that the current 1986-87 Budget had revenue short falls, and that the Parks and Recreation Budget had been cut by 68 in April. The Playground Program had been eliminated and the hiring of one full-time maintenance worker had been postponed as well as the hiring of one temporary maintenace worker. The Parks and Recreation Budget for 1986-87 ended up being reduced from $490,340 to $450,648, or an 83 reduction. Thornton reported that the State contacted the City last fall and indicated they would no longer be mowing right-of-ways along State Highway 5 and 2170. Thornton indicated that the City was mowing those areas as time allowed. Thornton reported that new programs for the 1987-88 Budget had been proposed at $19,545 which would provide for a new mower and trailer as well as the reinstatement of one full time maintenance worker. Thornton indicated that the Parks and Recreation Board Members would have a high level of participation in the fee structures - particularly regarding the User Oriented expenses and services provided through the Parks and Recreation Department. Carol Laakso questioned the time frame for the expected review of the fee structures and Thornton reported that the fall months of September, October or November would be the most likely time to review the fee structures for the next year. D11 L+ PAGE 4 PARKS AND RECREATION BOARD MINUTES JULY 13, 1987 UPDATE ON SENIOR CITIZENS ACTIVITIES Thornton suggested that this item be tabled until the next regular meeting of the Parks and Recreation Board at which time Sandy McGowan, Special Activities Coordinator for the City of Allen would be available to speak to the Board regarding activities going on with the Senior Citizens. VI. OTHER BUSINESS Chairman Don Proeschel questioned the progress of the acquisition of the Special Use Facility. Thornton reported that the City was awaiting the survey, and would be updating the Council this week on the progress as well as his contact with the State regarding the estimated clean up costs involved with this facility. The State Grant will not assist in the cost of the clean up operation, but indicated that the cost of the clean up oepration would affect the appraised value. Chairman Proeschel also informed the Board that the Collin County Open Space Plan was approved by City Council on June 18, 1987. Chairman Proeschel reported that a letter had been sent to the Mayor regarding the replacement of Clint Miller on the Board. He also requested that the vacancy be noted in the Allen American, inviting those interested in serving to fill out a "green sheet" with the City Secretary. Thornton indicated that Don Proeschel had been at Ford Pool the 4th of July Weekend and noted that at neither visit was their a "roving" guard on duty, during what appear to be a busy time in the shallow end of the pool. Thornton then instructed the pool manager to put a "roving" guard on duty at all times, rather than at his discretion. Board Member Gary Edstrom reported having received 4-5 calls from lifeguards and parents regarding the pool manager, "roving" guard situation, and management of the pool. Thornton indicated that there had been a Staff Meeting of the Pool Personnel on Saturday, and he felt most complaints had been satisfied, and Gary indicated that he had received no calls since Friday. 97 PAGE 5 PARRS AND RECREATION BOARD MINUTES JULY 13, 1987 Thornton also reported that the Allen Swim Team (C.O.A.S.T.) had held the first swim meet in Allen on Saturday, July 11, and it had been termed a great success. Many volunteers as well as City Staff had worked hard to be sure the meet was a success. VII. ADJOURN There being no further business, the meeting was adjourned. These minutes approved as read this _day of 1987. �+-�Cy'-J Don Proeschel, Chairman Mickey 6 hr st k s, Secretary :I7