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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1987 - 10/12 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING OCTOBER 12, 1987 - 7:30 P.M. MEMBERS PRESENT: Don Proeschel, Chairman Ray Lewis Gary Edstrom Helen Johnson Tom Clark MEMBERS ABSENT: Carol Laakso Richard Saunders CITY STAFF PRESENT: Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Don Proeschel called the meeting_ to order at 7:45 p.m. II. ELECTION OF OFFICERS A. Chairman Gary Edstrom nominated Don Proeschel for the office of Chairman, Tom Clark seconded the nomination. B. Vice -Chairman Tom Clark nominated Gary Edstrom for the office of Vice -Chairman, Don Proeschel seconded the nomination. C. Secretary Ray Lewis nominated Helen Johnson for the office of Secretary, and Gary Edstrom seconded the nomination. MOTION: Ray Lewis made a motion to elect the officers by acclamation, Helen Johnson seconded and the motion carried, 5 for, 0 against. PAGE 2 MINUTES - PARKS AND RECREATION BOARD OCTOBER 12, 1987 III. CONSENT AGENDA Approval of minutes from September 14, 1987, Regular Meeting. MOTION: Ray Lewis moved to accept the minutes from September 14, 1987, Regular Called Meeting as presented. Gary Edstrom seconded and the motion carried, 5 for 0 against. IV. DIRECTOR'S REPORT Special Use Facility Director Thornton reported that the appraisals for the Special Use Facility (Texin's Rod and Gun Club) were in progress and moving according to the appraiser's schedule. He indicated that he would be getting a definite date for completion this week. Thornton briefly reviewed the background on this project for the newly appointed Board Members. Included in this discussion were the issues of the lead content on the surface of the facility, as well as possible uses for the quarry, ponds, and open spaces. Story Park Thornton informed the Board that the playground at Story was completed, and the school was using it as of Friday, October 9, 1987. He indicated that the remaining items such as the backstop, soccer fields, goals, picnic tables and trail as well as landscaping should be completed by spring. Thornton indicated that this would be a passive -use park. Tom Clark inquired as to why the name "Story Park", and Thornton gave a brief history of the naming of park and school facilities within the City of Allen. He indicated that Story, Reed and Ford names were set, but that the names of the other City park facilities could be changed. Thornton also reported that the volleyball program had expanded by 50% due to the ability to use Story gym two nights a week rather than the one allowed by the use of Reed Gym. C. Personnel Thornton reported that he had not yet advertised the open Recreation Supervisor's position in an attempt to L+ PAGE 3 MINUTES - PARKS AND RECREATION BOARD OCTOBER 12, 1987 save some money during the slower time of the year for this Department. He also wanted additional time to determine the direction and write the job description. Tom Clark asked about the Senior Citizens Program in relation to the Parks and Recreation Department. Thornton gave a brief background/history of the Senior Citizens Program as well as the Recreation Supervisors role in that program. V. REVIEW AND CONSIDER APPROVAL OF A RESOLUTION FOR OUTSTANDING EMPLOYEE SERVICE TO THE DEPARTMENT Thornton presented the Board with a Resolution to recognize Trey Goodman and his outstanding service to the City as well as to the Parks and Recreation Board during his four and one-half years of employment with the City of Allen. Following a brief discussion of the Board members contact with Trey, the following motion was made: MOTION: Tom Clark moved to approve the Resolution as presented, Helen Johnson seconded and the motion carried 5 for, 0 against. VI. REVIEW AND CONSIDER PLANS FOR FORD PARK DEDICATION Thornton reported that in his opinion, Ford Park would not be ready for a fall dedication ceremony, and indicated that he would prefer to wait until June/July time frame. The following were mentioned as possible activities in conjunction with the dedication of Ford Park: craft fair, live bands, races (stroller, hot wheels, 5 K run), free pool admission, hot air balloons, country western dance, chili cook -off, basketball and tennis tournaments, etc. June 25 and 26 were set as target dates, and Chairman Proeschel suggested a sub -committee be formed to explore different possibilities and gather information. Helen Johnson and Tom Clark indicated an interest in serving on that sub -committee. VII. SET DATE FOR TOUR OF OPERATIONS AND AREAS UNDER RESPONSIBILITY OF THE PARKS AND RECREATION DEPARTMENT. Thornton indicated his desire to take all Park Board Members, spouses, and interested parties on a tour of the park sites, as well as areas maintained by the City currently, as well as proposed. Sunday, October 25, 1987, PAGE 4 MINUTES - PARKS AND RECREATION BOARD OCTOBER 12, 1987 p.m. was decided upon as the most convenient time for most members. Thornton will follow-up with each Board member regarding this tour. Tom Clark proposed that the Allen American be notified for possible pictures to be used to report this tour in the newspaper. VIII. OTHER BUSINESS Youth Park and Farm Museum Open Space Lands Trails and Parks Thornton reported that he was on the "Trails and Parks" sub- committee. Thornton reported that he was asking the City Council for $6,000 in Bond money to make repairs at Reed Park, and that would be going to Council October 15, 1987. Should that funding be approved, the lighting, irrigation, and miscellaneous repairs could be updated. He indicated that Reed Park had not had a final inspection by the Texas Parks and Wildlife Department. That final would be done at the same time Ford Park would receive a final inspection. Don Proeschel presented the Board Members with a brief outline of suggested topics for his Annual Report to the City Council for their review. Tom Clark inquired as to the interest of participating in a "Haunted House" and Board members indicated they really did not have the time to contribute at this time. 4 Don Proeschel reported that the Allen Chamber of Commerce had indicated a desire to release the "Yard of The Month" program to the Parks and Recreation Department. Thornton questioned the reasons behind the Chamber wanting to release this program. Several recommendations were discussed regarding this program and how the Department could pursue it under a different format than the existing one. It was suggested that this item be discussed next month at the Parks and Recreation Meeting along with possible formal recommendations at that time. Proeschel also updated the Board on the Collin County Progress and Evaluation Committee, and reported that three sub -committees were formed: Youth Park and Farm Museum Open Space Lands Trails and Parks Thornton reported that he was on the "Trails and Parks" sub- committee. Thornton reported that he was asking the City Council for $6,000 in Bond money to make repairs at Reed Park, and that would be going to Council October 15, 1987. Should that funding be approved, the lighting, irrigation, and miscellaneous repairs could be updated. He indicated that Reed Park had not had a final inspection by the Texas Parks and Wildlife Department. That final would be done at the same time Ford Park would receive a final inspection. Don Proeschel presented the Board Members with a brief outline of suggested topics for his Annual Report to the City Council for their review. Tom Clark inquired as to the interest of participating in a "Haunted House" and Board members indicated they really did not have the time to contribute at this time. 4 L PAGE 5 MINUTES - PARKS AND RECREATION BOARD OCTOBER 12, 1987 Ray Lewis reported that the work done on the McDermott Soccer Fields was appreciated by ASA members, and the feed- back to him had been very positive. IX. ADJOURN There being no further business, the meeting was adjourned at 10:25 p.m. These minutes approved as read this 30 1 k day of November, 1987. / /G40c& Don Proeschel, Chairman S He et Johnson; Secretary 5