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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1988 - 02/08 - RegularNINUTES PARRS AND RECREATION BOARD REGULAR CALLED MEETING FEBRUARY 8, 1988 - 7:30 P.M. Don Proeschel, Chairman Gary Edstrom, Vice -Chairman Helen Johnson, Secretary Richard Saunders Carol Laakso Ray Lewis Tom Clark CITY STAFF PRESENT Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman Don Proeschel called the meeting to order at 7:45 p.m. II. CONSENT AGENDA Approval of Minutes from January 11, 1988, Regular Called Meeting. MOTION: Gary Edstrom moved to accept the minutes from January 8, 1988, as presented. Richard Saunders seconded and the Motion carried, 4 for, 0 against. III. DIRECTOR'S REPORT A. Personnel Director Thornton reported that Mrs. Sandy McGowan was now employed full time by the City of Allen as the Special Activities Coordinator. This position became full time as of February 1, 1988. Thornton reported that he had one more interview, scheduled for Wednes- day, February 10. Following that interview, Thornton indicated he planned to make an offer by Friday, and have someone full time in the office by March 1, 1988. Chairman Don Proeschel questioned the opening date for the Open Gym program. Thornton indicated that he hoped to have the program operational by April 1. He had yet 16 I PAGE 2 MINUTES - PARKS AND RECREATION BOARD FEBRUARY 8. 1988 to work details with the Allen Independent School District (AISD). Thornton felt that when the Program Coordinator position was filled by the City, since that person would be responsible for the gym, that negotia- tions might go more smoothly if AISD felt comfortable with the maturity and responsibility of this person. Policy Manual Thornton reported on items to be discussed at the March Park Board Meeting that are being requested by City Council. Such items as "How User Fees are Handled", "City Relationship with ASA", "Policy on Fee Struc- ture", (direct costs, indirect costs, lighted field charges, etc.). Thornton indicated that the Athletic Eligibility Policy still needed to be done on the Manual, when new Program Coordinator hired, that person would write that section for PARB review. C. Spring Athletics Director Thornton reported that sign-ups for Spring 1988 Softball are currently going on, and will continue until March 3. Games will begin the week of March 14, at Ford Athletic Complex. He also indicated that Spring 1988 Volleyball will begin March 21 at Story Elementary Gym. The plans to offer a very low-key, noncompetitive, "recreational league" are under way. Thornton indicated a need in Allen for such a league, and feels it would be well received. This league would be very low cost, and would have the option to receive trophies or not, and could be self -refereed. Currently, the Spiking and Non -Spiking leagues are well received, but a need has been expressed for a "just for fun" league be offered. Richard Saunders indicated a request for an outdoor volleyball facility. Thornton indicated that there was one at Ford Park on the multi -use courts. The sleeves are in place, all that is needed is poles and netting. Following a discussion about how the nets could be checked out or left outdoors, Thornton indicated that he would pursue the poles and nets for Ford Volleyball Court and report back to the Board. Special Use Facility Project 17 PAGE 3 ! MINUTES - PARKS AND RECREATION BOARD V FEBRUARY 8, 1988 1 Thornton indicated that negotiations were currently underway with the contract being given to the Texin's Association today, February 8, 1988. They will take this back to their Board for review, and hopefully, the City of Allen will have a response from them within the next week to 10 days. Thornton indicated that he would let the PARB Members know as soon as something is definite. Don Proeschel questioned whether or not this year's Day Camp could be held at the Special Use Facility, and Thornton indicated that it might be possible. Should the acquisition go smoothly, construction would probably not begin until the Fall of this year, thereby allowing for Day Camp during the summer months. E. Archery Range Thornton reported that he had investigated the pos- sibility of an Archery Range within the City of Allen with the insurance carrier that provides the blanket coverage for the City. The carrier indicated that they would cover the City as far as liability coverage goes, but if unsupervised by an employee of the City, would present a major liability. Thornton indicated that a supervised range was unrealistic at this time. He suggested that this proposal be re-evaluated during later development of the Special Use Facility. IV. REVIEW AND CONSIDER A REQUEST FROM THE CUB SCOUTS OF COLLIN Thornton presented a request from Jan Ray with the Cub Scouts of Collin County, asking to use a portion of Ford Park for two weeks this summer for a Day Camp. Thornton indicated that they were asking for one week in June and one week in August, with a possible over -night during the June session. Thornton indicated that they were not requesting exclusive use of the facility, and were looking for a place common to McKinney residents and Plano residents. The insurance needs would be met by the Boy Scouts of America. Thornton indicated that the over -night would be illegal without City Council approval. Following a brief discussion regarding the possible request to build a fire, the follow- ing Motion was presented: MOTION: Gary Edstrom moved to allow this use for this year only, reviewing the request each year, and recom- 18 PAGE 4 MINUTES - PARKS AND RECREATION BOARD FEBRUARY 8, 1988 mending to City Council that the over -night be allowed. The use of a fire would be allowed pending the guidelines by the Fire Department. Richard Saunders seconded, and the motion carried 3 for 1 against. V. OTHER BUSINESS A. Benefit Soccer Tournament Thornton presented a request made by Mr. Bob McPherson representing the Allen Sports Association to hold a Benefit Soccer Tournament for Larry Kirk's daughter, at Ford Soccer Fields, February 27 and 28. Thornton indicated to Mr. McPherson that he could not waive the field tournament fees without the approval of the Parks and Recreation Board. Richard Saunders questioned whether the Board had the right to waiver fees for a special interest group. Thornton indicated that provisions had been made in the Policy Manual for such waiver, and that if the field preparation and clean-up were performed by the Allen Sports Association, then the costs to the taxpayers would be negated. MOTION: Helen Johnson moved to waive the fees for the field use in lieu of volunteer clean-up and field preparation. Richard Saunders seconded, and the Motion carried 4 for, 0 against. B. TRAPS/Southwest Region NRPA Conference Chairman Proeschel handed out notes he had taken from the Leon Younger talk attended. After briefly review- ing these notes, Don also handed out a TRAPS Annual Conference and NRPA Southwest Regional Professional Training Institute program and registration form. Thornton invited interested Board Members to come to Austin for Boards and Commissions Educational Sessions. VI. REVIEW COLLIN COUNTY OPEN SPACE FILM Thornton presented the Collin County Open Space Film, 3 "Whatever Befalls the Earth.... Collin County Cares". Following the presentation, Chairman Don Proeschel indicated that copies in VHS format would be available for group 19 PAGE 5 MINUTES - PARKS AND RECREATION BOARD 3 FEBRUARY 8, 1988 presentation, and he would notify interested Board members when the copies were available for check-out. Thornton indicated that the Public Library would hopefully have a copy for loan also. 02SEL1]L,L¢la There being no further business, the meeting was adjourned at 9:35 p.m. These minutes approved as read this � day of March, 1988. Don Pro schel, Chairman Helen Johnson, Secretary A 20