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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1988 - 07/11 - RegularMINUTES PARRS AND RECREATION BOARD REGULAR CALLED MEETING JULY 11, 1988 - 7:30 P.M. MEMBERS PRESENT Don Proeschel, Chairman Helen Johnson, Secretary Richard Saunders Rick Allen Dan Easter 131 a C c7 u;7.y:FT,y ;r 5 Y Ray Lewis Tom Clark CITY STAFF PRESENT Mark Thornton, Director of Parks and Recreation I. CALL TO ORDER Chairman, Don Proeschel called the meeting to order at 8:00 p.m. II. APPROVAL OF MINUTES FROM REGULAR CAff.LED MEETING ON JUNE 20, 1988 MOTION: Helen Johnson moved to accept the Minutes from June 20, Regular Called Meeting as corrected, Dan Easter seconded, and the motion carried 5 for, 0 against. III. DIRECTOR'S REPORT A. Cottonwood Bend Playground Director Mark Thornton reported on the progress at Cottonwood Bend Playground, and indicated that the playground equipment was back -ordered and should be shipped on July 18. Upon the installation of that equipment, the playground will be complete. B. Story Park 43 PAGE 2 MINUTES - PARKS AND RECREATION BOARD JULY 11, 1988 Thornton reported that this park facility has been completed with the exception of re -seeding the bermuda grass at this site. It had been seeded, and due to problems with the irrigation system, the seed was lost. He will be meeting with Bobby Curtis of the AISD Service Center regarding existing drainage problems from AISD property onto the City of Allen Story Park site. Thornton suggested that the scheduled park dedications for both Story Park and Cottonwood Bend Playground be postponed until the spring months to allow for a larger attendance, and to also give the new director time to get settled into the position. MOTION: Richard Saunders moved to postpone the park dedication ceremonies for both Story Park and Cottonwood Bend Playground until the spring months of 1989. Rick Allen seconded, and the motion carried 5 for, 0 against. C. Special Use Facility Thornton reported that the Texins Association has agreed upon the price if they can afford to clean up the site. Currently, soil testing, and a closure plan is being developed to file with the Texas Water Commission. Corporate Texas Instruments has assigned two Environmental Engineers to oversee the proposed clean up operation to reduce the long-term liability to T.I. associated with this property. Final determination is to be made during the month of August. Teen Recreation Program Thornton updated the Board and presented a brief history of the Clark Stevens Memorial Fund to the newly appointed Board Members. Following the Graduation Party at Reed Gymnasium in the spring of 1985, the program was cut due to a low 5 participation. The High School Night and Middle School Night was implemented at Ford Pool in 1986, with poor attendance at the High School level. Thornton met with Mrs. Eileen Stevens and 44 PAGE 3 MINUTES - PARKS AND RECREATION BOARD JULY 11, 1988 explained that funds could be used to buy equipment for a future recreation center, and agreed that the City would provide a graduation party at Ford Pool next spring on graduation night. Sandy McGowan is to pursue the planning and implementation of this program and keep the Park and Recreation Board informed of the progress. E. Sesquicentennial Park Thornton reported on the current status of the proposed Sesquicentennial Park and presented a brief background for the new members. He indicated that following the 1986 Sesquicentennial Year, nothing had been done on the proposed urban park and fountain designed for the intersection of McDermott and Anna Drive. He reported that the Margaret McDermott donation of $35,000 toward the fountain was still available, and also reported that due to in-house work on Ford, Story, and Cottonwood Bend Playground, enough funds were saved from those bond projects to complete construction of that park. McDermott Drive Landscaping Thornton reported that he was meeting at 10 a.m. July 12, 1988, with everyone involved with the McDermott thoroughfare regarding the landscaping and construction of this street. Thornton indicated that the same street lighting would be used along this street as was used on the Main Street project. G. Bethany Road Landscaping Thornton reported that the landscaping along Bethany Road should be completed very soon H. Director's Position Replacement Thornton indicated that he was writing the job description to mail to cities in Texas along with a schedule of the selection process, to involve the Park Board Members, subject to the City Managers review. He indicated that the process could be done by mid-October to the first of November. In the mean time, the City Manager or 45 L PAGE 4 MINUTES - PARKS AND RECREATION BOARD JULY 11, 1988 his designee would be acting in the official capacity for the Department. IV. REVIEW AND CONSIDER RECOMMENDING FEE FOR SCHEDULED PRACTICE FOR BALL FIELD LIGHTS Thornton reported anything over the general maintenance of facilities was covered by the $2 User Fee, with the exception of lights to practice with. He indicated that there is currently no way to enforce or police the abuse of field reservations to practice with. Often a team will reserve the Hillside area to practice on, employees will set lights to come on for them, then they will not show up at the designated time or use the facility. Lights then burn needlessly, and therefore creates a wasted overhead for the taxpayers. Thornton proposed a policy whereby teams could continue to reserve fields to practice on, but would be charged a $6 fee for 90 minutes of practice time on Hillside, Jupiter or Ford Fields. Following a brief discussion by Park Board members, the following Motion was made. MOTION: Rick Allen moved to recommend to City Council the adoption of a policy to charge teams $6 for 90 minutes of field time to practice to be implemented as of October 1, 1988. Richard Saunders seconded, and the motion carried 5 for, 0 against. V. UPDATE ON COLLIN COUNTY OPEN SPACE BOND PROGRAM Chairman Don Proeschel gave a brief update on the Collin County Open Space Bond Program, and distributed various documents to Board Members on the program. VI. UPDATE ON POLICY FOR NAMING PUBLIC FACILITIES COMMITTEE Richard Saunders and Helen Johnson briefly updated the Board on their first meeting with representatives from the Library Board on the process discussed for naming public facilities. Certain criteria has been proposed, some of which are the naming of parks, and public buildings, using historical features, donation of property, contribution and/or donation of time and service, or geographical reasons. VII. OTHER BUSINESS There was no other business brought forward. 46 PAGE 5 MINUTES - PARKS AND RECREATION BOARD JULY 11, 1988 VIII. ADJOURN There being no further business, the meeting was adjourned at 8:50 p.m. These minutes read and approved this Dt day of August, 1988. 1 Don Proeschel, Chairman He n Johnson, Secretary 11 47