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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1988 - 11/14 - Regulara MINUTES PARES AND RECREATION BOARD REGULAR CALLED MEETING NOVEMBER 14, 1988 - 7:30 P.M. Don Proeschel, Chairman Helen Johnson, Secretary Richard Saunders, Vice -Chairman Ray Lewis Tom Clark Rick Allen Dan Easter MEMBERS ABSENT None CITY STAFF PRESENT Jon McCarty, City Manager Troy Burnside, Maintenance Foreman Sandy McGowan, Special Activities Coordinator Ed Voss, Program Coordinator I. CALL TO ORDER Chairman, Don Proeschel called the meeting to order at 7:40 p.m. II. ELECTION OF OFFICERS A. Chairman Richard Saunders nominated Don Proeschel for Chairman, Tom Clark seconded. MOTION: Rick Allen made a motion close the nominations and to elect Don Proeschel by acclamation, Tom Clark seconded, and the motion carried, 7 for, 0 against. B. Vice -Chairman 67 PAGE 2 { MINUTES - PARKS AND RECREATION BOARD r NOVEMBER 14, 1988 Helen Johnson nominated Richard Saunders for Vice - Chairman, Tom Clark seconded. MOTION: Dan Easter made a motion to close the nominations and to elect Richard Saunders by acclamation, Helen Johnson seconded, and the motion carried 7 for, 0 against. C. Secretary Rick Allen nominated Helen Johnson for Secretary, Tom Clark seconded. MOTION: Dan Easter made a motion to close the nominations and to elect Helen Johnson by acclamation, Tom Clark seconded and the motion carried, 7 for, 0 against. III. APPROVAL OF MINUTES MOTION: Tom Clark moved to accept the Minutes as written from October 10, 1988 Regular Called Meeting. Richard Saunders seconded, and the motion carried 7 for, 0 against. IV. DIRECTOR'S REPORT A. Update on Director's Vacancy City Manager, Jon McCarty presented a brief history of the process involved in locating a Director of the Parks and Recreation Department. He indicated that he currently had four applicants which were up for consideration and that he planned to talk to City Council at their meeting Thursday evening, November 17, 1988, regarding this position. The top four applications were circulated among the Board members for their review. B. Update on Special Use Facility Jon reported that no new developments had occurred since the last Board meeting, and that he would keep the Board informed of any progress on this project. He provided the Board with a copy of the letter from Mr. Charles L. Poole, Manager, ME PAGE 3 MINUTES - PARKS AND RECREATION BOARD d NOVEMBER 14, 1988 Corporate Environmental, Texas Instruments, to Mr. Phillip Winsborough, Hazardous and Solid Waste Enforcement Section of the Texas Water Commission. This letter was to confirm certain issues which were discussed by phone on Thursday, November 3. Update on Open Gym Statistics Ed Voss presented an update on the Open Gym Program currently being operated at Reed Elementary Gymnasium by the City of Allen. Ed reported that during October, an average of 45 people participated per opening of the gym. He also reported that per the nine openings in November, an average of 82 people participated per opening of the facility. He also reported that as of Sunday, November 20, the new hours for the Open Gym Program would be as follows: Sunday 1-5 p.m. Monday 6-9 p.m. Tuesday Closed Wednesday Closed Thursday Closed Friday Closed Saturday 1-5 P.M. The closing on Tuesdays, Wednesdays and Thursdays were due to the adult Winter Basketball Leagues scheduled to begin on Thursday, November 17. D. Update on Fall Basketball Program Ed Voss reported that the Winter Adult Basketball League would begin with Men's Church on Thursday, November 17, and that the Church League had nine teams signed up. Men's Open would begin on Tuesday, November 22, with 10 teams signed up, and the 6Ft and Under League would begin on Wednesday, November 23, with 10 teams participating. Voss indicated that this was a 26% increase over the past season participation level. V. REVIEW AND CONSIDER REQUEST FROM ALLEN LIBRARY CAMPAIGN COMMITTEE a Special Activities Coordinator, Sandy McGowan presented the Board with a letter from the Allen Library Campaign Chairman, requesting the donation of one night at the ME PAGE 4 MINUTES - PARKS AND RECREATION BOARD NOVEMBER 14, 1988 City Swimming Pool to be used at a "silent auction" fund raiser for the library. Mrs. McGowan reported that because that particular fee was set by City Ordinance, it could not be waived. As an alternative, other programs supplied by the Parks and Recreation Department were offered instead, those being: Day Camp Counselor in Training Fish Camp Learn to Swim Adult Water Aerobics After a brief discussion, the Board indicated their desire would be to offer five packages of Parks and Recreation Programs to be auctioned. MOTION: Tom Clark made a motion to offer for auction by the Allen Library Campaign Committee, five packages of Parks and Recreation Programs. Each package would be for either one Day Camp program scholarship, or one Counselor in Training program scholarship, or one Fish Camp Scholarship, or one Learn to Swim scholarship, or one Adult Water Aerobics program scholarship. As a separate item, two autographed Cook Books from the Senior Citizens will be donated for auction as well. Ray Lewis seconded, and the motion carried 7 for, 0 against. VI. REVIEW AND CONSIDER POLICY ON LOCKED RESTROOM FACILITIES AT FORD PARK Ed Voss reported that the department has been approached by several people regarding the current policy of keeping the restrooms locked at Ford Park. He indicated that current policy allowed organizations to place a $25 deposit and obtain a key to both the restrooms and lights at Ford Park. The concern by the Department for vandalism and security at this facility has kept this policy in effect. Following a lengthy discussion on alternatives, the following Motion was made: MOTION: Tom Clark recommended that the current policy remain in effect, allowing any group that meets the eligibility requirements to participate in the City of Allen athletic 70 PAGE 5 MINUTES - PARKS AND RECREATION BOARD NOVEMBER 14, 1988 programs be allowed to have access to lights and restrooms with a $25 deposit. Other groups may also obtain a key to the restrooms at the discretion of the Director of Parks and Recreation. Ray Lewis seconded, and the motion carried 7 for, 0 against. VII. REVIEW OF CHAIRMAN'S ANNUAL REPORT TO CITY COUNCIL Chairman Don Proeschel provided the Board members with a draft copy of his proposed annual report to City Council. With minor updates, the Board felt confident that the report was ready to be presented at the Council Meeting scheduled for Thursday evening, November 17, 1988. VIII. OTHER BUSINESS Helen Johnson reported that the new girls baseball chairman for AS,,, had requested that the girls baseball leagues be allowed to play some of their games at another facility other than Hillside, or that Hillside be renovated. Maintenance Foreman, Troy Burnside indicated that his maintenance schedule for the winter contained several items to be repaired at Hillside, and if funding were available, he would like to purchase aluminum bleachers. If funding unavailable, he would see that new wooden boards replace the existing weathered boards. Helen Johnson indicated that Linda Parker has accepted the duties for ASA of working with the girls baseball leagues. IX. ADJOURN There being no further business the meeting was adjourned at 9:00 p.m. These minutes read and approved this 16th day of January, 1989. Don Proeschel, Chairman Helen Johnson, Secretary 71