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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1989 - 10/09 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING OCTOBER 9, 1989 - 7:30 P.M. MEMBERS PRESENT Don Proeschel, Chairman Richard Saunders, Vice -Chairman Rick Allen Mary Widdowson-Martin David Clark MEMBERS ABSENT Ray Galloway Tom Clark CITY STAFF PRESENT Rhoda Savage, Director of Parks and Recreation GUESTS PRESENT Glen Hollmullar, Allen Sports Association Liaison Officer I. CALL TO ORDER Chairman Don Proeschel called the meeting to order at 7:35 p.m. II. APPROVAL OF MINUTES Approval of Minutes from Meeting of August 14, 1989 MOTION: Rick Allen moved to accept the Minutes from August 14, 1989, Regular Meeting as written. Richard Saunders seconded, and the motion carried 5 for, 0 against. III. INTRODUCTION OF NEWLY APPOINTED BOARD MEMBERS Director Rhoda Savage introduced the newly appointed Board members, David Clark and Mary Widdowson-Martin, to the Parks and Recreation Board, and asked each one to visit briefly about PAGE 2 MINUTES - PARKS AND RECREATION BOARD OCTOBER 9, 1999 why they were interested in serving on the Board, as well as a brief personal history. IV. ELECTION OF OFFICERS A. Chairman Rick Allen nominated Don Proeschel for Chairman, Richard Saunders seconded. MOTION: Richard Saunders made a motion to close the nominations and to elect Don Proeschel by acclamation, David Clark seconded, and the motion carried 5 for, 0 against. B. Vice -Chairman David Clark nominated Richard Saunders for Vice -Chairman, Mary Widdowson-Martin seconded. MOTION: Rick Allen made a motion to close the nominations and to elect Richard Saunders by acclamation, Don Proeschel seconded, and the motion carried 5 for, 0 against. C. Secretary Richard Saunders nominated David Clark for Secretary, Mary Widdowson-Martin Seconded. MOTION: Richard Saunders made a motion to close the nominations and to elect David Clark by acclamation, Rick Allen seconded, and the motion carried 5 for, 0 against. V. DIRECTOR'S REPORT A. Status of Athletic Leagues Rhoda provided the Board Members with copies of a memo from Ed Voss detailing the statistics for the Summer Recreation Programming, as well as the Open Gym Program. Included in these reports, were the daily participation from the Open Gym Program during the month of September, as well as the year-to-date participation count. Total participants for the 12 -month period, October 1988 through September 1989 is 10,836. This number is derived by taking an hourly head count. Rhoda indicated that the part-time PAGE 3 MINUTES -PARES AND RECRBATION BOARD OCTOBER 9, 1989 temporary position held by Bobby Gaddis has been changed to a part-time permanent position for the budget year, 1989- 90. She reported that Mr. Gaddis will continue to assist in the Open Gym Program, and possibly the Adult Basketball Program for the fall. In addition to the final statistics on the Summer Recreation Programs, Rhoda provided the Board members with copies of graphs delineating Residents vs Non -Residents participating in this years summer programming, as well as adult athletic programming. It was determined that 64% of those participating lived within the City of Allen, while 36% lived outside the City of Allen. Wheels for Life Bike-A-Thon Rhoda Savage informed the Parks and Recreation Board of a request by Mr. & Mrs. Mike Such to hold a Wheels for Life Bike-A-Thon at Ford Park on Saturday, October 21. This activity is to raise monies for the St. Jude's Children Research Hospital by participants taking pledges for each lap of the 1.25 mile course completed. C. Orientation and Retreat Following a brief discussion on the time for the viewing the "Strategic Leadership" training tapes from NRPA, it was determined that Saturday, October 14, 12 Noon in the Allen Public Library Meeting Room would be convenient for all involved. Reminder memos will be sent to Park Board Members who were absent. Rick Allen indicated that he would be out of town, and unable to attend this workshop. D. Christmas Tree Planting Rhoda Savage indicated that she needed some input from the Board regarding a possible place to locate a permanent Allen Christmas Tree. Following a brief discussion, it was determined that the corner of Allen Drive and McDermott, and Municipal Plaza were the only two viable options open to the Board at the current time. E. Pool Close Out Statistics Sandy McGowan, Special Activities Coordinator for the Allen Parks and Recreation Department provided statistical information for the Board in the form of a memo to Ms. Savage regarding Ford Pool, Summer, 1989. Following a review of this information, it was suggested that the City PAGE 4 MINUTES - PARKS AND RECREATION BOARD OCTOBER 9, 1989 examine the option of keeping the pool open only on weekends after the beginning of the academic school year, rather than opening at 4 pm on weekdays. Ms. Savage indicated that the department would review this option in the spring. The option of providing a cover for Ford Pool was also reviewed at this time, and a brief discussion held. It was pointed out that an alternative option to covering the existing pool (which might not lend itself to a cover due to the "L" shape), would be to plan the next City pool with the idea of enclosing it in mind prior to construction. Allen Country Fair Rhoda presented a brief review of the Allen Country Fair as it related to the Allen Parks and Recreation Department, and thanked all Board Members who attended and supported this event. She reviewed the fact that the Allen Jaycees were co- sponsors of this event, and in return for the City support, had six 120v outlets and one 220v outlet installed along the tennis courts at Ford Park. G. Water Fountains Rhoda reported that following Park Board direction, new water fountains have been installed at the ballfields at Ford Park, Tennis Courts at Ford Park, as well as Reed Park. She invited all Board Members to take a look at the newly installed fountains. She also indicated that the soccer goals requested were under consideration and that she is in the process of investigating having the welding class at Allen High School perform some of the assembly work on these goals. Otherwise, they would be constructed "in-house" this winter by City staff. VI. ADJOURN TO EXECUTIVE SESSION: SPECIAL USE FACILITY, SESQUICENTENNIAL FUNDS (CLOSED TO PUBLIC AS PROVIDED IN ARTICLE 6252-17, SECTION 2(f), V.A.T.C.S.) VII. RECONVENE TO REGULAR SESSION VIII. ADJOURN There being no further business the meeting was adjourned at 9:40 p.m. PAGE 5 MINUTES -PARKS AND RECREATION BOARD OCTOBER 9, 1989 These minutes read and approved this 13 h day of November, 1989. Don Proeschel, Chairman Dhvid Clark, Secretary