HomeMy WebLinkAboutMin - Parks and Recreation Board - 1991 - 03/11 - Regulari
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
MARCH 11, 1991 - 7:30 P.M.
Ray Galloway, Chairman
Richard Saunders
David Clark, Secretary
Tom Clark, Vice -Chairman
Jim Waldbauer
Mary Widdowson-Martin
MEMBERS ABSENT
None
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
GUESTS PRESENT
Jon McCarty, City Manager
Bill Petty, Director of Community Development
I. CALL TO ORDER
Chairman, Ray Galloway, called the meeting to order at 7:40 p.m.
II. APPROVAL OF MINUTES
Regular Meeting of February 11, 1991.
MOTION: Jim Waldbauer moved to accept the minutes from February
11, 1991, as presented. Mary Widdowson-Martin seconded
and the motion carried, 4 for, 0 against.
III. STATUS OF THE 1985 COMPREHENSIVE PLAN UPDATE: JON
MCCARTY AND BILL PETTY
Jon McCarty, City Manager, presented a brief background on the 1985
Comprehensive Plan and the process the City went through to produce
that document. He reported that a large portion of the surveys were
returned to the City and that 164 residents had participated on various
committees to guide the process. He felt that the passage of the 1985
Capital Improvement Program by a 65%-70% margin was a good indicator
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MINUTES -PARRS AND RRCRRATION BOARD
MARCH 11, 1991
of the success of that procedure. Some items included in the Capital
Improvement Program was the funding for:
Special Use Facility
McDermott (FM2170) East
Library
Police Department
Central Fire Station Renovation
Second Delivery Point for Water
Paramedic Program
Greenbelt Linear Park Study
In July 1989, the subcommittee was formed to begin the survey update
(to be done every five years), in March, 1990 surveys regarding the
update were mailed to 1200 homes in Allen.
Bill Petty provided the Board with a further background and stated
that this Survey document was not a part of the Comprehensive Plan
and therefore should be looked at as a survey of "citizen attitude". He
reported that the survey had been done on a random sampling basis
with many of the same questions that were contained in the 1985 survey
questionnaire. Mr. Petty provided the Board with copies of the results
and analysis of the survey update and reviewed the same with the
Board.
Mr. McCarty invited the Board to ask any questions either regarding
the survey or anything else going on in the City.
The Board inquired as to the status of widening FM2170 (East), traffic
counts, re -cycling and its future in Allen, traffic lights in residential
areas of Allen, bridge on Jupiter Road in Plano. Mr. McCarty
responded to all questions.
III. DIRECTOR'S REPORT
A. Cemetery Status
Director Savage presented a brief update on the progress of
renovation at the City of Allen Cemetery. She indicated that the
project should be complete within the next six weeks, and that
they would be pouring concrete for the mow strips tomorrow
(3/12/91). She reported that the construction was on schedule,
and that at this time there had been a 10 day delay due to rain
�+ and change orders issued by the City.
Rhoda reported that the most of the stone that had been stored
at the Cemetery was given to Mr. L. C. Summers since he was the
one responsible for getting the stone donated in the first place.
The remained was picked up.
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MINUTES -PARKS AND RECREATION BOARD
S MARCH 11, 1991
Selection of Design Consultant for the Special Use Facility
Director Savage presented a brief background on the selection
process of the Consultant for the Special Use Facility. She
reported that a committee made up of the Director of Public
Works, City Manager, Director of Community Development along
with three members of the Parks and Recreation Department
reviewed the ten proposals submitted for the City's review. Of
those ten, three firms were selected for the interview process.
The findings and opinions resulting from those interviews were
forwarded to the Development Subcommittee prior to their
interviews with the top three firms. The Council approved the
firm of Carter Burgess at their meeting on March 7, 1991. Rhoda
informed the Board that there may be a need for several Special
Called Meetings in the future for the Parks and Recreation Board
as the design aspects of this project are worked through. She
assured the Board that she was continuing to be in close
communication with the Texas Parks and Wildlife Department.
V. NAMING OF THE ALLEN SPECIAL USE FACILITY
The Board was reminded that Resolution #874-9-88(R) stipulating the
guidelines for the naming of a municipal facility were included in their
agenda packets. Rhoda reported that she wanted to go to Council with
the suggestion that the naming of the Special Use Facility be
accomplished by a City-wide naming contest. This would involve all
Citizens of Allen as well as the Allen Independent School District. A
brief discussion of the guidelines for this contest followed with it being
determined that the Resolution clearly outlined the guidelines for
names.
MOTION: Tom Clark moved to recommend to Council that the naming
of the Special Use Facility be opened up as a City-wide
contest. David Clark seconded the motion and it carried
6 for, 0 against.
VI. TABLED ITEM "NOT PARIS ROUBAIX"
Richard Saunders expressed concern over the current name of the Allen
Bike Tour ("Not Paris Roubaix") . He felt that a more positive name and
something that reflected Allen would be more appropriate. Following a
brief discussion by the Board and City Manager, Son McCarty, it was
determined that the name wasn't as important as the fact that the Bike
Tour had been well organized and run therefore, it was expected that
y a great many of the past participants will be returning. It was also
jl discussed from an advertising point of view and that the "Not Paris
Roubaix" was different than most other cities and therefore easier to
work with. Following a brief discussion on this subject, Richard
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3 MINUTES - PARKS AND RECREATION BOARD
MARCH 11, 1991
Saunders withdrew his motion of the January 14, 1991 meeting to re-
name the Bike Tour.
VII. SUMMER PROGRAM FEES
Rhoda reported that the Department was not requesting any fee
increases for the coming year. She said they were requesting the
extension of "open swim" from 6 p.m. to 7 p.m. Monday through
Friday. She offered the option of offering an adult lap swim time and
learn to swim times during the 7-8 time slot. Family nights and rentals
would begin at 8 p.m. rather than 7 p.m. as had been done in past
years.
David Clark expressed his concerns over the lateness of the hour for
family nights for small children. After a brief discussion, it was
determined that the additional hour of open swim time would meet the
needs of the most citizens. It was also determined that Middle School
Night should be abandoned due to a low attendance and this time
allotted for either Family Night or Private Rentals.
MOTION: The Motion was made to extend the Open Swim hours at
LFord Pool from 6 p.m. to 7 p.m. Monday through Friday.
Mary Widdowson-Martin seconded and the motion carried
5 for, 1 against. David Clark cast the dissenting vote.
VIII.
The Board convened to Executive Session at 9:05 p.m.
UI. ACTION ON ITEMS DISCUSSED DURING KXECUTIVE SESSION
X.
Reconvened to Regular Session at 9:20 p.m., and the following action
was taken:
MOTION: Tom Clark moved to recommend the majority of $5,000
allotted for park improvements be used as an investment
toward a Christmas Lighting Program. The motion passed
for 4 voting for and 2 against. David Clark and Richard
Saunders cast the dissenting vote.
The Board inquired as to the status of the painting of the "City of
Allen" entry sign on McDermott. Rhoda reported that she had obtained
color samples from Glidden Paint Company and had forwarded them to
the City Manager for review. She reported that other possible options
were being reviewed for the darkening of the lettering on the sign.
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MINUTES -PARKS AND RECREATION BOARD
MARCH 11, 1991
XI. ADJOURN
There being no further business the meeting was adjourned at 10:15
p.m.
These minutes read and approved this 8th daApril, 1991.
Ray Gal
ry, Chairman Pavid Clapk, Secretary