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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1991 - 04/08 - Regularr MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING MONDAY, APRIL 8, 1991 - 7:30 P.M. MEMBERS PRESENT Tom Clark, Vice -Chairman David Clark, Secretary Jim Waldbauer Richard Saunders Mary Widdowson-Martin MEMBERS ABSENT Ray Galloway, Chairman STAFF PRESENT Rhoda L. Savage, Director of Parks and Recreation Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order by Vice -Chairman, Tom Clark at 7:40 p.m. II. APPROVAL OF MINUTES Regular Called Meeting, March 11, 1991 Special Called Meeting, March 26, 1991 Special Called Meeting, April 1, 1991 MOTION: David Clark moved to accept the minutes as amended. Mary Widdowson-Martin seconded, and the Motion carried 5 for, 0 against. III. DIRECTOR'S REPORT A. Update on Park Master Plan Director Rhoda Savage reviewed the process of the Park Master Plan and updated the Board on the approval by City Council at their meeting on Thursday, April 4, 1991. Carter and Burgess, Inc. made a presentation to the Council and after a brief discussion, Council approved the Park Master Plan. At that meeting, the Consultants had the construction t PAGE 2 ■,j MINUTES -PARKS AND RECREATION BOARD APRIL 8, 1991 cost estimates and Council suggested the Phase I proposal be taken to the Development Subcommittee at their meeting on Tuesday, April 9 for approval. B. Update on Park Naming Schedule Rhoda Savage provided background information on the Park Naming program. She reported that at their first review of this program, Council tabled this issue and requested more information at their next meeting. The idea of it being a "contest" has been dropped and a "campaign" approach has been adopted. Appropriate recognition will be given to the person who suggests the name to be used. Rhoda asked the Parks and Recreation Board to assist in selecting the top three names using requested support data as to why the name was suggested. The following "Values for Park Name Entry Evaluations" were provided the Board for their information along with a sample entry form as well as the suggested "Timetable" for entries. VALUES FOR PARK NAME ENTRY EVALUATIONS Entry forms submitted for naming the new park are to include a summary explaining why the name recommended is the best name for the park. To help rate the names, a set of values has been established for use by the Parks and Recreation Board. The Board will evaluate the entry forms after staff has reviewed them to make sure each name meets the minimum criteria established in the resolution. The Parks and Recreation Board will evaluate those that qualify. In selecting the best 3-5 names the Parks and Recreation Board will give strongest consideration to the names that (not in priority order): 1. Appear on numerous entry forms. 2. Are considered concise and easy to remember. 3. Can be readily identified by Allen residents. 4. Help identify the site for non-residents. 5. Appeal to the broadest market. 6. Are not dated. 7. Are upbeat/ positive. 8. Clearly distinguish this park from others ( local/ regional) . 9. Promote Allen. PAGE 3 MINUTES -PARKS AND RECREATION BOARD APRIL 8, 1991 The set of values can be used in making a final decision and can be added to accordingly. July 19, 1991 is the deadline for submitting proposals from the public. August 12, the Parks and Recreation Board will select their top three names and submit them to the Development Subcommittee prior to it going to Council on Thursday, August 15, 1991. Ford Park Parking Rhoda reported to the Board that there was a continuing concern by the homeowners around Ford Park regarding the on -street parking during scheduled activities. Rhoda reported that there were 315 parking places in the Ford Park Ballfield Complex. A survey was done to the homeowners and their feedback indicated they wanted to be able to park in front of their homes, but that the parking by non -homeowners should be disallowed. Rhoda suggested that the residents adjacent to Ford Park be invited to a Park Board Meeting to offer their input and possible solutions to the problem. It was suggested that improved security lighting from distant parking lots might improve the willingness of the participants to park in those lots. IV. OTHER BUSINESS Rhoda reported that Ms. Dana McGowan of the Allen Chamber of Commerce had requested the support of the Parks and Recreation Department in participating in the annual Allen Country Fair with the Allen Jaycees. The Board supported her in having the Department support the Fair as they have done in the past. Rhoda also announced that the Decoration Day for the Allen Cemetery was to beheld May 5, 1991 (first Sunday in May each year) and that this year the City would include the Dedication of the Plaque at the new entryway. She announced that the Dedication would be held between 1 p.m. and 2 p.m. and would last about 1 hour. V. ADJOURN There being no further business the meeting was adjourned at 8:13 p.m. PAGE 4 MINUTES -PARKS AND RECREATION BOARD APRIL 8, 1991 These minutes read and approved this 13t1 Ray Gallow Uluirmun �- L 6