The URL can be used to link to this page

Home My WebLink AboutMin - Parks and Recreation Board - 1991 - 06/10 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING JUNE 10, 1991 - 7:30 P.M. Ray Galloway, Chairman David Clark, Secretary Richard Saunders Jim Waldbauer Mary Widdowson-Martin Lonnie Thomas MEMBERS ABSENT Tom Clark, Vice -Chairman STAFF PRESENT Rhoda L. Savage, Director of Parks and Recreation Sandy McGowan, Special Activities Coordinator I rnm I. CALL TO ORDER The meeting was called to order by Chairman Ray Galloway. Newly appointed Parks and Recreation Board member, Lonnie Thomas was introduced to the Board and each of the Board members introduced themselves and offered a brief background on their tenure on the Board. Lonnie visited with the Board about his history in Allen, family and business. II. APPROVAL OF MINUTES Regular Called Meeting, May 13, 1991 MOTION: A motion was made to accept the minutes as amended. § The motion was seconded and carried 6 for, 0 against. III. DIRECTOR'S REPORT Parks and Recreation Department Budget Review Session PAGE 2 MINUTES - PARKS AND RECREATION BOARD JUNE 10, 1991 Director Rhoda Savage presented the Board with a proposed Fiscal Budget for the Parks and Recreation Department for 1991-1992. This budget is a preliminary budget and Rhoda has yet to meet with the City Manager and Finance Director prior to going to Council for approval. Rhoda reported that in years past the budget has been presented to the Board after final approval by the Council in August. This year she wanted to show the Board what has been turned in to the Finance Director and to report on a few items regarding new programs (increasing personnel and equipment). As a Board member, the Board acting in an advisory capacity has the opportunity to review the budget prior to the budget review process with the City Manager and Council. Rhoda reported that she would be meeting with the City Manager on Friday, June 28, 1991, and at that point she and the City Manager will determine what numbers will go to the City Council for their approval. The Council will go into Budget Workshop in August and at that time the Director of each department will make a brief presentation and go over the proposed budget with Council members. The issues and goals (from the Spring Planning Session, and presented at the last Parks and Recreation Board meeting) are some issues that the City considers to be high priority items. This year, the support materials that are turned in to justify new programs are linked directly to those goals and issues which was a very helpful process. This year, for the first time, the Director solicited input from Ed, Jim and Sandy on the new program portion of the budget. For the coming year, the Department will sub -divide into different divisions so that Ed, Jim and Sandy can be made responsible for their expenses. Rhoda reviewed the following accounts with the Board The Salary and Wages account reflects a new program of $93,516 - reflects request for personnel. A Recreation Superintendent, Parks Superintendent, three General Maintenance Workers (for Special Use Facility), and two upgraded positions to Equipment Operators. The Overtime account based on present account budget plus budget for Allen Country Fair, Bike Tour, Special Events, and Pool Patrol, etc. The Part -Time Salary account is increased due to increased hours of operation at the swimming pool as well as expanded recreational programming. PAGE 3 MINUTES -PARKS AND RECREATION BOARD JUNE 10, 1991 The Clothing and Uniform account reflects an upgrade for all maintenance employees from cotton/polyester uniforms to 100% cotton uniforms. The Professional Services account reflects contract mowing expenses for McDermott, Bethany and Allen Heights. By increasing this account we can mow the above streets more frequently, as well as support a out -of -house irrigation maintenance agreement. The Pool Instructors account reflects an increase to pay the lifeguards more due to increased qualification requirements by Red Cross. Following a brief discussion by Board members on various accounts that Rhoda presented, she presented an overview and explanation on ball fields, cemetery upkeep, advertising, and pool maintenance. Rhoda indicated that the lights on McDermott would be put off for two years or so, but she would like to money put into lights at Texins. Rhoda also indicated the requested funding of another pickup truck as well as replacement of equipment that is currently being borrowed from other cities. She also reported an increase in Street Light Maintenance due to a breakdown of fixtures on Main Street. Rhoda reminded the Board that these were her "wish list" items and that she would not be receiving everything she asked for. Without a "ceiling" to ask for, she is (in some cases) "shooting for the moon". Following a brief discussion on the line -item expenditures accounts, Rhoda reviewed the Revenue Projections for 1991-1992. Rhoda also reported that she was once again asking for "enterprise" accounts for athletic operations whereby the fees paid by the teams would go into an account for the operation of those activities. Lonnie Thomas inquired as to how the softball and other athletic programs worked in regard to budgeted dollars. IV. OTHER BUSINESS Rhoda presented the Phase IA Cost Assignments to the Board as follows: PAGE 4 MINUTES -PARKS AND RECREATION BOARD JUNE 10, 1991 PHASE IA COST ASSIGNMENTS CONSTRUCTION DESCRIPTION AMOUNT TOTAL ITEM Picnic Pavilion One Covered Shelter with $ 37,500 $ 37,500 Handicap Access Parking Lot Paved 65 Car Parkin Lot $ 69,850 107,350 Trails & Fishing Concrete Multi Dimensional Trail $ 113,033 $ 220,383 Pier System with Interconnecting Deck (Boardwalk) for Fishing Site Furnishings Picnic Units, Signage, Entry $ 49,500 $ 269,883 Structures, Playground (Tot Playground for Pre -School Children) Site Preparation Earthwork, Clearing & Grubbing, $ 114,725 $ 384,608 Pond Improvements Landscaping Turf Establishment Primarily in $ 58,568 $ 443,176 Erosion Prone Areas Water Systems Installation of Primary & $ 73,675 $ 516,851 Secondary Water Lines Sanitary Sewer Sewer Line for Future Park $ 9,180 $ 526,031 Structure Storm Drain Primarily Drainage for Parking $ 6,462 $ 532,493 Areas Demolition All Interior Structures (not to $ 36,500 $ 568,993 include fence) To Be Removed From Site With Some Cleanup Along Fenceline Contin enc Calculated at 5% $ 28,450 $ 597,443 Consultant Fee For Phase IA Not to Exceed $ 61,500 $ 658,943 Bird A-1 Full Scale Playground with $ 38,060 Appropriate Playground Cushion A-2 Additional 34 Car Parking $ 37,510 Spaces $ 734,513 Along with the above information, Rhoda presented a Schedule for Phase IA regarding the Allen Special Use Facility as follows: