HomeMy WebLinkAboutMin - Parks and Recreation Board - 1991 - 07/29 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JULY 29, 1991 - 7:30 P.M.
Ray Galloway, Chairman
Lonnie Thomas
Gordon McIntyre
Tom Clark
Mary Widdowson-Martin
David Clark, Secretary
Jim Waldbauer
STAFF PRESENT
Rhoda L. Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
None
I. CALL TO ORDER
The meeting called to order at 7 p.m. by Chairman Ray Galloway. At
7:05 p.m. , the meeting was recessed to tour the local parks.
II. RECONVENE TO REGULAR SESSION
At 8:57 p.m., the meeting was reconvened to regular session.
III. APPROVAL OF MINUTES
Regular Called Meeting, June 10, 1991.
MOTION: A motion was made to accept the minutes as presented by
Tom Clark and seconded by Lonnie Thomas. The motion
carried, 4 for, 0 against.
III. DIRECTOR'S REPORT
IA. Budget Review
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MINUTES - PARKS AND RECREATION BOARD
JULY 29, 1991
Director Rhoda Savage provided each of the Board members
with a list of accounts and the amount of reduction to those
accounts from her original budget FY 91192 proposal. The
amount totaled $175,724.00.
The following chart shows those accounts and the amounts
reduced from original budget proposal:
ACCT
DESCRIPTION
REDUCTION
4004
Salary & Wages
$ 20,000
4103
Dues & Subscriptions
$ 325
4006
Over Time
$ 9,174
4007
Part -Time Salaries
$ 30,475
4101
Conferences & Training
$ 2,070
4106
Clothing & Uniform
$ 4,860
4122
Professional Services
$ 11,000
4123
PostaRe
$ 1,500
4124
Printing & Reproduction
$ 2,500
4125
AdvertlslnL
$ 1,000
4159
Cemetery
$ 3,600
4206
Small Tools & Minor
Equipment
$ 500
4210
Agriculture
$ 1,500
4212
Ballield Equipment
$ 1,000
4213
Recreation Equipment
$ 1,000
4301
Building Maintenance
$ 12,400
4303
Equipment Maintenance
$ 4,760
4317
Street Lights
$ 8,000
4315
Miscellaneous
$ 3,500
4208
Boards & Commissions
$ 250
4306
Landscaping
$ 7,000
4111
Electricity
$ 5,500
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MINUTES -PARKS AND RECREATION BOARD
JULY 29, 1991
4114
Water
$ 9,000
4408
Sanitation
$ 4,000
4305
Sprinklers & Irrigation
$ 2,000
4130
Summer Programs
$ 10,500
4132
Softball
$ 6,000
4133
Basketball
$ 3,000
4135
Pool Instructors
$ 7,660
4136
Senior Citizen Su ort
$ 2,650
$ 176,724
Rhoda reported that she felt strongly that the Department
would meet current standards and continue under the current
budget restrictions barring major equipment break -downs
during the coming fiscal year. Concerns were raised by Board
members over the lack of funding for water, electricity and
street lights. Rhoda indicated that she felt all programs would
continue to operate at about the current level of operation.
She is investigating a Park Dedication Ordinance as a
possibility of possible funding for operations. Gordon
McIntyre offered a work program by Collin County
probationers as an alternate means of accomplishing
departmental maintenance standards.
B. Flex -Hours
Director Savage provided the Board with the following
information regarding work hours for the Parks and Recreation
Department beginning August 5:
All Office at City Hall will remain open from 8 a.m. to 6 p.m.
daily through November, 1991. An evaluation process will be
performed at the end of November to determine the feasibility
of continuing the "extended office hours" from that point on.
There will be a minimum of two staff members scheduled to
work each day with the flexibility to swap shifts with the
approval of the Director. The maintenance department has
been on a 4 -day work week for approximately two months and
is very supportive of continuing that schedule.
IV. REVIEW BIDS FOR DEVELOPING ALLEN SPECIAL USE FACILITY
The City Council authorized staff to bid Phase IA for developing the
Allen Special Use Facility. Phase IA will include all necessary
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MINUTES -PARKS AND RBCRBATION BOARD
JULY 29, 1991
construction elements for grant eligibility and will be completed by
February 1, 1992. The remainder of Phase I will be bid separately
with completion to occur the summer of 1992. Phase IA bids were
opened on July 23, 1991. Seven bids were received and all bids met
the minimum requirements.
Base bids range from $698,505.00 to $851,043.50. Cost projections
for completing Phase IA and IB has increased to over 1.3 million
dollars. Staff is investigating ways to reduce costs for construction
of Phase IB to allow for near completion of the project. At first
glance it appears that funds will not be available for the primary
structure and safety barrier.
The apparent low bidder at this time is Architectural Utilities who
have done previous work in Allen (Ford Park).
MOTION: Tom Clark moved to recommend Architectural Utilities to
the City Council as the low bidder for the Allen Special
Use Facility Construction Project, if all findings by the
Director prove positive regarding recommendations and
projects completed by that firm. Gordon McIntyre
seconded, and the motion carried 4 for, 0 against.
V. "NAME THE PARK" NOMINATION REVIEW
Nominations for a park name have been received and reviewed by
staff. A list of nominations has been included for your review.
There are certain criteria that need to be met as part of the
eligibility requirements. Staff will prepare a summary of the
requirements and submit them to you at the next Parks and
Recreation Board meeting.
The names submitted to the Board for review were as follows:
Mustang Branch
Sam Bass Park
Chain -of -Lakes
Allen Community Park
Bethany Bayou
Morningside Park
Bethany Lakes
Hillside Haven
Desert Storm Park
Sunrise Park
Veteran's Park
Mustang Park
Mustang School House
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j MINUTES - PARKS AND RECREATION BOARD
j JULY 29,
1991
Following a vote by Board Members, the following names were
selected to forward to the Development Subcommittee and City
Council for consideration:
Morningside Park
Bethany lakes
Veteran's Park
VI.
POOL HOURS OF OPERATION
Rhoda provided the Board with a memo from Sandy McGowan, Special
Activities Coordinator outlining the pool hours of operation for the
balance of the summer. Those hours are as follows:
As of Monday, August 26, the pool will be open from 4-8 p.m.
through Friday, August 30. August 31 through Labor Day, the pool
hours will be from 1-6 p.m.
Concern was expressed over a possible truancy problem with Vaughn
Elementary starting Year Round School on August 1.
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VII.
REQUEST FOR MEMORIAL TO BE PLACED IN A CITY PARK
A letter from Lewis Bruno requesting a memorial be placed in a City
Park was provided to the Park Board. Following a brief discussion,
it was determined that policies should be solicited from other cities
and adopted by the Parks and Recreation Board prior to a response
being made to Mr. Bruno. Rhoda indicated that information would be
available at the August 12 Regular Scheduled Park Board Meeting for
Board consideration.
VIII.
OTHER BUSINESS
There being no further business,
UI. ADJOURN
There being no further business the meeting was adjourned at 10:18
p.m.
These minutes read and approved this 12th day of August, 1991.
Ray a
IlTv,ay, Chairman Secretary