HomeMy WebLinkAboutMin - Parks and Recreation Board - 1991 - 08/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
AUGUST 12, 1991 - 7:30 P.M.
Ray Galloway, Chairman
Lonnie Thomas
Tom Clark
Gordon McIntyre
w1.]34-W:V:iiy-4` i
David Clark
Mary Martin-Widdowson
Jim Waldbauer
STAFF PRESENT
Rhoda L. Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
GUESTS PRESENT
None
I. CALL TO ORDER
The meeting was called to order at 7:40 p.m. by Chairman, Ray
Galloway.
II. APPROVAL OF MINUTES
Regular Called Meeting, July 29, 1991.
MOTION: Tom Clark moved to accept the minutes from July 29,
1991, as presented. Lonnie Thomas seconded, and the
motion carried, 4 for, 0 against.
III. DIRECTOR'S REPORT
A. Adult Softball Statistics
It was reported that there are 88 softball teams signed up in
the Adult Fall Softball season. The games were scheduled to
{ being the week of August 12, 1991. Due to rain, the first
evening of scheduled games were canceled. The following
leagues and their team totals were provided to the Board:
PAGE 2
MINUTES -PARKS AND RECREATION BOARD
AUGUST 12, 1991
Co-Rec 19
Co-Rec Church 4
Mens Church 20
Mens Open 6
Mens Rec 30
Womens Rec 9
This number of teams sets a new record for team participation
in a season with the City of Allen.
B. Special Use Facility Developments
Director Rhoda Savage reported that a contract had been
awarded for construction of Phase IA of the Special Use
Facility to the lowest bidder, Architectural Utilities of Fort
Worth. The contract was awarded included Alternate 2 of the
bid.
Rhoda indicated that she would be soliciting ideas from the
Board regarding vendors and means of cutting costs of
construction for Phase 1B. Following several good ideas from
the Board on various phases of 1B, it was determined that a
workshop would be helpful. Rhoda indicated she would visit
with Carter and Burgess and return to Park Board with a
suggested date of meeting. Tom Clark offered facilities at his
place of employment for such a workshop meeting.
C. Budget Retreat Update
Rhoda reported that she had spent the weekend in budget
retreat with City staff and Council. She reviewed new
accounting procedures to be implemented regarding the Allen
Umpires Association and City of Allen for services whereby
funds will be paid directly to the Association for scorekeeping
and refereeing services. She indicated that the Department
would be striving not to decrease the level of service currently
being provided the citizens of Allen. She also indicated that
the Learn to Swim Program would be placed on a contract basis
paying a coordinator 80% of the registration fees and the City
receiving 20% of those fees.
Rhoda provided the Board with the following statistical
information related to the budget process:
FY 90/91 -FY 91/92 BUDGET SUMMARY
CATEGORY FY 90/91 1 FY 91/92 DIFFERENCE
If
C
PAGE 3
MINUTES - PARKS AND RECREATION BOARD
AUGUST 12, 1991
Personnel
471,576
507,165
35,589
Operating
159,108
162,661
3,553
Supplies
26 050
24,500
<1 550>
Maintenance
45,100
45,751
651
Contract Services
4,000
4,000
-
Capital Outla
13,300
9,000
<4, 300>
TOTAL
719,134
753,077
33,943
PERSONNEL
35,589
OTHER
2,654
CAPITAL
<4,300>
TOTAL
33,943
SUMMARY OF EXPENSES FY 90/91
Category
Admin.
Spec. Act.
Recreation
Maint.
Total
Personnel
74,415.00
66,833.00
62,000.00
268,328.00
471,576.00
Expenses
Operating
84,161.00
14,862.00
38,200.00
21,885.00
159,108.00
Expenses
Supplies
1,250.00
2,350.00
3,350.00
19,100.00
26,050.00
Expenses
Maint
5,000.00
2,500.00
0
37,600.00
45,100.00
Expenses
Contract
0
0
4,000.00
0
4,000.00
Services
Capital
0
0
0
13,300.00
13,300.00
OutlB
164,826.00
86,545.00
1 107,550.00
360,213.00
719,134.00
SUMMARY OF EXPENSES FY 91/92
Category Admin. I Spec. Act. Recreation Maint. Total
3
PAGE 4
MINUTES - PARKS AND RECREATION BOARD
AUGUST 12, 1991
Personnel
78,864.00
69,057.00
64,224.00
295,020.00
507,165.00
Expenses
19,447
Adult Softball Fees
21,450
<11,000>
10,450
Operating
79,051.00
7,997.00
38,850.00
36,763.00
162,661.00
Expenses
739
Learn to Swim
18 720
1 <14,976>
3 744
Supply
1,700.00
2,350.00
1,350.00
19,100.00
24,500.00
Expenses
Maint
5,901.00
6,850.00
0
33,000.00
45,751.00
Expenses
Contract
0
0
4,000.00
0
4,000.00
Expenses
Capital
0
0
0
9,000.00
9,000.00
Outlay
165,516.00
86,254.00
108,424.00
392,883.00
753,077.00
91-92 REVENUE AMENDMENTS DUE TO BUDGET REDUCTIONS
Program Name
Projected
Alteration
Actual
Summer Recreation (Sports Camps)
27,775
<8,328>
19,447
Adult Softball Fees
21,450
<11,000>
10,450
Adult Volleyball Fees
11900
<1 200>
700
Adult Basketball Fees
6,755
<6,016>
739
Learn to Swim
18 720
1 <14,976>
3 744
TOTAL CHANGE IN REVENUES
1 76,600
<41,520>
35,080
IV. OTHER BUSINESS
Gordon McIntyre inquired as to why the girls soccer participants had
to pay the $2l player User Fee to the City of Allen when they played
their games in Plano. It was explained that it was due to the fact
that they hold practices in Allen and therefore their use of the fields
is as great as those playing a game in Allen.
V. ADJOURN
There being no further business the meeting was adjourned at 9 p.m.
11 These minutes read and approved this 9th day of September, 1991.
Ray Gallop Chairman ---`-' ^' 9c, Secretary