HomeMy WebLinkAboutMin - Parks and Recreation Board - 1992 - 01/27 - RegularMINUTES
PARKS AND RECRRATION BOARD
SPECIAL CALLED MEETING
JANUARY 27, 1992 - 7:00 P.M.
Ray Galloway, Chairman
Tom Clark, Vice -Chairman
Mary Widdowson-Martin, Secretary
Jim Waldbauer
Deby Chappell
Lonnie Thomas
Gordon McIntyre
GUESTS PRESENT
Alan Fyke, ASA Liaison
STAFF PRESENT
Rhoda L. Savage, Director of Parks and Recreation
Sue Witkowski, Secretary
I. CALL TO ORDER
The meeting was called to order at 7:05 p.m.
II. APPROVAL OF MINUTES
MOTION: Jim Waldbauer moved to accept the minutes from January
13, 1992 as presented. Deby Chappell seconded and the
Motion carried 4 for, 0 against.
III. CITIZENS COMMENTS
Mr. Alan Fyke, ASA Liaison Officer spoke to the Board regarding
concerns over the proposed fee increases. He cautioned the Board
over approving fee increases and spoke briefly of his concern as to
how the public would respond to any additional fees for programs
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MINUTES -PARKS AND RECREATION BOARD
JANUARY 27, 1992
which they are already supporting with their tax dollars. He also
recommended that the Board prepare carefully for their presentation
of fee increases to the public.
Mr. Fyke also recommended that the Allen Parks and Recreation
Department as well as any interested Board members be represented
at the Allen Sports Association Board Meetings held the first Monday
of each month, 7 p.m. at the ASA offices.
IV. DISCUSS PROPOSED FEE INCREASES
Rhoda Savage provided the Board members with support materials
supplied by Ed Voss, Program Coordinator and Sandy McGowan,
Special Activities Coordinator for the City of Allen. These
documents were submitted to Rhoda prior to recommendations being
made. Rhoda indicated that revenue projections for FY1991-92 were
set considerably higher than in past years, and therefore the need to
increase fees. The following proposals were presented to the Board
at the meeting on January 13, 1992:
MOST SUBSTANTIAL CHANGES DUE TO MODIFIED
FEE STRUCTURE
1. Implementation of Non -Resident User Fee
2. Increase Light Fee
3. Eliminate Light Fee for Youth League Practice - 2 Weeks Prior to Season
4. Across the Board Fee Increases
S. Combine Fish Camp and Day Camp
G. Reserve Pavilions and Picnic Units for Small Fee
7. Charge for Open Gym Use
8. Change Tournament Fee Structure
9. Eliminate Transportation Services for all Programs
POOL CHARGES
Program:
1990/91
1991/92
Proposed
Daily Admission Pool
Fees
Individual
1.25
1.50
Under 6
N/A
1.50
Infants
N/A
N/A
Seasonal Pool Passes
Individual
25.00
35.00
Family (1)
25.00
35.00
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MINUTES -PARKS AND RECREATION BOARD
JANUARY 27, 1992
Family (2)
55.00
65.00
(35+30)
Family (3)
55.00
90.00
(35+30+25)
Family (4)
55.00
110.00
(35+30+25+
20)
Family (5)
75.00
130.00
(35+30+25+
20+20)
Family (6)
75.00
150.00 (add
20 each
individual
over family
of 5 rate)
Family (7)
75.00
170.00
Famil (8)
75.00
190.00
Pool Rentals
(2 hour rate)
1-40
50.00
75.00
Individuals
41-60
75.00
100.00
Individuals
61-80
100.00
125.00
Individuals
81-100
125.00
150.00
Individuals
101-120
150.00
175.00
Individuals
121-150 Individuals
185.00
200.00
121-140
NIA
225.00
Individuals
141-160
NIA
250.00
Individuals
151-175
220.00
Individuals
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MINUTES -PARKS AND RECREATION BOARD
JANUARY 27, 1992
ATHLETIC LEAGUES
Program:
161-180
N/A
275.00
User Fee
Individuals
2.00
2.00
176-200
250.00
5.00
* Light ht Fee
Individuals
6.00
181-200
N/A
300.00
Individuals
Adults Softball
8 Games
Learn to Swim
Two Week Sessions, 45
24.00
30.00
N/A
Min Classes
Adult Basketball
8 Games Winter
ATHLETIC LEAGUES
Program:
1990/91
1991/92 Proposed
User Fee
Resident
2.00
2.00
Non -Resident
2.00
5.00
* Light ht Fee
90 -Minutes
6.00
60 -Minutes
N/A
8.00
*Youth Leagues receive 2 weeks fields free of charge
immediately prior to season.
Adults Softball
8 Games
195.00
230.00
10 Games
N/A
275.00
Adult Basketball
8 Games Winter
215.00
275.00
* 8 Games Summer
230.00
300.00
10 Games Winter
N/A
325.00
* Summer
N/A
350.00
* Higher to Recover Cost for Air Conditioning
Adult Volleyball
8 Game Season
95.00
135.00
Field Rentals
60 Minutes
N/A
5.00
Tournament
Reservations
Tournament
Reservations
15/Team Daylight
20/Team Lighted
Open Gym
Resident Only
NIA
12.00 per year
Individual
Entrance Resident
N/A
2.00 one time use
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MINUTES -PARKS AND RECREATION BOARD
JANUARY 27, 1992
SUMMER CAMPS
Program:
Individual
N/A
5.00 one tune use
Sports Camps
Entrance Non -
N/A
30.00
Resident
80/20
80120
SUMMER CAMPS
Program:
1990/91
1991192 Proposed
Sports Camps
Ford Park ($50
Deposit)
N/A
30.00
Tennis
80/20
80120
Picnic Units
Football
80/20
80/20
Baseball
80/20
80/20
Girl's Softball
80/20
80/20
Soccer
80/20
80/20
Baseball
80120
80120
Golf
80/20
80/20
Day Camp
75.00
90.00 - 120.00
Fish Camp
35.00
Combine with Day
Camp
CIT Training
25.00
1 35.00
Program:
1990/91
1991/92 Proposed
Pavilion Rentals
Ford Park ($50
Deposit)
N/A
30.00
Bethany Lakes
($100 Deposit)
N/A
150.00
Picnic Units
Individual
N/A
10.00/2 hours
Rhoda indicated the need to move ahead with a format for setting fees
and present them to Council, if possible, prior to the beginning of
the Spring Softball leagues. The Board questioned if the item could
be "tabled" until the February meeting. It was determined that if
"tabled", it could be re -addressed in February. The issue of
residents vs non-residents was discussed briefly, and it was
determined there was not a clear-cut way to determine residency
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MINUTES -PARKS AND RECREATION BOARD
JANUARY 27, 1992
(School District Residency vs City of Allen Residency). Following an
in-depth discussion regarding the fees, concern was expressed over
the increase in family passes for the pool as well as the children's
summer programming.
MOTION: Tom Clark moved to recommend to Council the approval
of the above set of proposed fee increases. Deby
Chappell seconded, and the motion carried, 5 for, 0
against.
V. DISCUSS GRASSING OF BETHANY LAKES
The Park Master Plan for Bethany Lakes includes the use of native
plant materials as the major ground cover throughout the site. It is
most important that a ground cover is established during the
spring/summer of 1992 for erosion control purposes. Establishing
buffalograss throughout the site would provide the desired ground
cover without the additional cost for installing an underground
irrigation system.
Staff would like to accept bids for planting buffalograss throughout
the park. A surface irrigation system may be needed to establish the
turf. Additional seeding of wildflowers and shade tolerant grass will
be needed at a later date.
Carter and Burgess' projected cost for grassing the park was
approximately $50,000.
Staff would like the Parks and Recreation Board to recommend to the
Allen City Council that staff be authorized to advertise and accept
bids for establishing buffalograss turf including the installation of a
temporary surface irrigation system at Bethany Lakes.
MOTION: Mary Widdowson-Martin moved to recommend staff
advertise and accept bids for establishing buffalograss.
Tom Clark seconded, and the Motion carried 5 for, 0
against.
VI. DISCUSS PURCHASE OF TRACTORNOWER
During FY90-91 the City took possession of two $5,000 maintenance
bonds ($10,000 total) for Greengate Subdivision. One of the bonds
had been secured to guarantee maintenance of the drainage area
south of and parallel to Gardenia Drive. The City does not possess
proper equipment to maintain the ditch and are thus searching for a
way to provide care for the additional sites.
It has been determined that the best use of the $10,000 is to
purchase new equipment. A boom -type tractor/mower could be used
to mow not only the drainage way along Gardenia, but it could be
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MINUTES -PARKS AND RECREATION BOARD
JANUARY 27, 1992
used to mow all drainage areas currently maintained by the City. In
addition, the desired mowing unit can be used to mow the pond banks
at Bethany lakes and can be used along roads and City owned ROWS.
The particular unit being considered can cut back trees and small
brush up to a diameter of 5 inches.
The cost for the tractor and boom mower exceeds the $10,000
available. Therefore, the City will be purchasing the equipment on a
lease/purchases basis. There will be an impact on the Parks and
Recreation Department budget each year thereafter until the final
payment is made.
Staff would like the Parks and Recreation Board to recommend to the
Allen City Council that staff advertise and accept bids for a tractor
and boom mower on a lease/purchase basis.
MOTION: Tom Clark moved to recommend staff advertise and
accept bids for a tractor and boom mower. Mary
Widdowson-Martin seconded and the motion carried 5
for, 0 against.
VII. ADJOURN
There being no further business the meeting was adjourned at 9:05
p.m.
These minutes read and approved this 13th day of April, 1992.
Ray GaPfty, Chairman Mary W' dowson-Martin, Secretary
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