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Home My WebLink AboutMin - Parks and Recreation Board - 1992 - 04/13 - RegularE MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING MONDAY APRIL 13 1992 - 7:30 P.M. Ray Galloway, Chairman Tom Clark, Vice -Chairman Mary Widdowson-Martin, Secretary Jim Waldbauer Deby Chappell Lonnie Thomas Gordon McIntyre None i GUSTS PRESENT None Rhoda L. Savage, Director of Parks & Recreation Larry Kirk, Program Coordinator Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 7:33 p.m. 11. APPROVAL OF MINUTES Regular Called Meeting, January 27, 1992 MOTION: Tom Clark moved to accept the minutes from January 27, 1992, as presented. Mary Widdowson-Martin seconded and the Motion carried 7 for, 0 against. III, DIRECTOR'S REPORT Recreation Fees PAGE 2 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1992 Rhoda referred the Board to the Agenda Packets and pointed out the Ordinance contained therein setting fees for programming. Ordinance #1097-4-92 which was approved by City Council on April 2, 1992, reads as follows: AN ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS AMENDING ORDINANCE NO. 851-4-88 FEES FOR THE USE OF THE SWIMMING POOL AT FORD PARK; ESTABLISHING FEES FOR OTHER RECREATION PROGRAMS AND FACILITY USE; PROVIDING FOR THE COLLECTION OF SUCH FEES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Upon review and consideration of the current user fees for City Recreation programs and park facility use the City Council has determinedit is necessary to increase and or establish user fees charged for such services; and, WHEREAS, the increase of such user fees will allow for an increase in available funds for general facility maintenance and programming of the public facilities; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS THAT: SECTION 1: The following user fees are hereby adopted and levied, to be charged for the use of the City's public recreation program and park facilities and shall be paid by those individuals and/or organizations making use of the City's recreation programs and facilities. Daily Admission Pool Fees Individual 1.50 Under 6 1.50 Infants Free Seasonal Pool Passes Individual 35.00 Family (1) 35.00 Family (2) 65.00 Family (3) 80.00 Family (4) 95.00 Family (5) 100.00 Family (6) 105.00 Family (7) 110.00 Family (8) 115.00 Pool Rentals C 0 PAGE 3 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1992 (2 hour rate) 1-40 Individuals 41-60 Individuals 61-80 Individuals 81-100 Individuals 101-120 Individuals 121-140 Individuals 141-160 Individuals 161-180 Individuals 181-200 Individuals User Fee Resident Non -Resident Light Fee 60 -Minutes Learn to Swim Adults Softball 8 Games 10 Games Adult Basketball 8 Games Winter 8 Games Summer 10 Games Winter 10 Games Summer Adult Volleyball 8 Game Season Tournament Reservations Day Camp CIT Trainin Open Gym Resident Only: Annual Adult Youth (under 18) Non -Resident Adult: Pavilion Rentals 75.00 100.00 125.00 150.00 175.00 200.00 225.00 250.00 275.00 2.00 5.00 6.00 30.00 per class 230.00 275.00 275.00 300.00 325.00 350.00 135.00 $15 per Team if Daylight (no lights) $20 per Team if Lighted 90.00 - 120.00 35.00 12.00 2.00 No Charge 5.00 PAGE 4 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1992 Ford Park ($50 Deposit) 30.00 Bethany Lakes ($100 Deposit) 50.00 SECTION 2: The fees established in Section 1, shall be levied beginning April 3, 1992. Rhoda informed the Board that the Development Subcommittee reviewed the proposals and made changes in fees. City Council also reviewed and made changes in fees. Rhoda pointed out that most of changes being made were to the pool pass charges and light fees. IV. CIP FOR PARKS AND RECREATION Rhoda reported that the City Manager had asked for recommendations on projects utilizing existing bond funds. From the list submitted to him, Rhoda has receive council authorization to spend funds on several facilities. She asked for Board input on how to solicit comments from the citizens living in Country Meadows regarding what should be put into the park. Following a lengthy conversation, it was determined that the residents would be polled by Park Board Members going door-to-door with a questionnaire. The results of that questionnaire would be brought to staff and placed on the next Park Board agenda. The following tables of proposed improvements were approved by the City Council on April 2, 1992. Column "A" being what was approved by Council and Column "B" being what was recommended to Council. BETHANY LAKES PHASE 1B A B Comprehensiv Proposed e Sub -Total Sub -Total Picnic Pavilion 23,000 23 000.00 23,000.00 Primary 165,000 188,000.00 188,000.00 Structure Grassing & 50,000 238,000.00 238,000.00 Temporary Irrigation Clubhouse 10,000 248,000.00 *248,000.00 Renovation Tree Planting 20,000 268,000.00 *268,000.00 A PAGE 5 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1992 1.5 Feet Stone 50,000 318,000.00 318,000.00 Curb Wall 2,000 2,000.00 2,000.00 Spillway 70,000 388,000.00 388,000.00 Completion 10,000 52,000.00 52 000.00 Aeration 30,000 418,000.00 418,000.00 Fountains 30,000 97 000.00 82 040.00 8" Sewer Line 17,000 435 000.00 435 000.00 Contingency 43,500 478,500.00 478,500.00 (10%) 14,700 161,700.00 95 700.00 TOTAL 478,500.00 478,500.00 COUNTRY MEADOWS A Comprehensiv e Sub -Total B Proposed Sub -Total Signage 2,000 2,000.00 2,000.00 Exercise Track 40,000 42 000.00 42 000.00 Trees 10,000 52,000.00 52 000.00 Gazebo 15,000 67 000.00 Playground 30,000 97 000.00 82 040.00 Backstops (2) ' 5,000.00 87,000.00 87 000.00 Hard Court 50,000 147 000.00 Contin n (10%) 14,700 161,700.00 95 700.00 TOTAL 161,700.00 95,700.00 COTTONWOOD BEND A B Comprehensive Proposed Sub -Total Sub -Total Add Backstops (2 at 5,000 5,000.00 5,000.00 $2,500 each) 11 I PAGE 6 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1892 TOTAL ST. MARY'S A Comprehensive Sub -Total B Proposed Sub -Total Add Backstops (2 at $2,500 each) 5,000 5,000.00 5,000.00 Contingency (10%) 500 5,500.00 5,500.00 TOTAL 24,000.00 5,500.00 5,500.00 HILLSIDE BALLFIELDS A B Comprehensive Proposed Sub -Total Sub -Total Upgrade 24,000 24,000.00 24,000.00 Lighting Concession Contingency 2,400 26,400.00 26,400.00 10$ TOTAL 1,000 26,400.00 26,900.00 BETHANY LAKES BALLFIRLDS A B Comprehensive Proposed Sub -Total Sub -Total Upgrade Lighting 10,000 10 000.00 10 000.00 Concession Building/Restrooms at Ballfield Contin enc (10%) 1,000 11,000.00 11,000.00 TOTAL 11,000.00 11,000.00 A PAGE 7 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1992 V. JUPITER Larry Kirk A Comprehensive Sub -Total B Proposed Sub -Total Upgrade Light System 24,000 24,000.00 24,000.00 Contingency (10%) 2,400 26,400.00 26,400.00 TOTAL 2,500 26,400.00 26,400.00 ROLLING HILLS Larry Kirk A Comprehensive Sub -Total B Proposed Sub -Total Replace Bridge 5,000 5,000.00 5,000.00 Replace Existing Playground 20,000 25,000.00 Harlie Dickinson Contingency (10%) 2,500 27 500.00 5,500.00 TOTAL 27,500.00 5,500.00 Rhoda introduced Mr. Larry Kirk, the newly appointed Program Coordinator for the City of Allen to the Board Members. Lewy spoke to the Board briefly outlining the plans for an joint venture Athletic Coalition and soliciting a Board member to be on the Coalition and represent the Park Board. Following a brief discussion by the Board, Gordon McIntyre agreed to serve on the Board along with the following residents: City of Allen Larry Kirk AISD Bobby Curtis Allen Sports Association Bill Kapka YMCA - Allen Jerry Caton Adult Softball Mark Holmes Adult Basketball Harlie Dickinson Adult Volleyball Wilma Karl PAGE 8 MINUTES - PARKS AND RECREATION BOARD APRIL 14, 1992 L71 9 Board Members were assured that all people represented on this committee had the best interest of the adults as well as the children in mind. Larry informed the Board that the Coalition would be meeting monthly, on the third Monday at the ASA Offices and that he would keep the Board apprised of their progress. Deby Chappell spoke to the Board regarding concerns brought to her attention by residents. Those concerns involved stockpiled dirt at the soccer fields, scheduling of practices through the ASA office, as well as re -scheduling of softball games with less than two days written notice. Rhoda invited all Board members to a "Volunteer Luncheon" to be held at EI Dorado Country Club on April 28, 1992, from 11:30 - 1:30 p.m. Mary and Lonnie expressed an interest in attending that luncheon. Rhoda also informed Board members of a training opportunity in Arlington at the Council of Governments Building on May 15, 1992, from 8:30 - 4:30. She invited any Board members interested in this opportunity to contact her office regarding registration. VII. ADJOURN There being no further business the meeting was adjourned at 8:35 p.m. These minutes read and approved this 8th day of June, 1992. Ray G Wdy, Chair7p Mary W' dowson-Martin, Secretary I