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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1992 - 06/08 - Regular0 MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING JUNE 8, 1992 - 7:30 P.M. Ray Galloway, Chairman Tom Clark, Vice -Chairman Mary Widdowson-Martin, Secretary Jim Waldbauer Lonnie Thomas Gordon McIntyre Deby Chappell GUESTS PRESENT Mark Stout, 1106 Sandy Trail Sally Terrell, 709 Greenbrook Byron Nielsen, 611 Ashby Court Randy Leverett, 2 Crockett Court STAFF PRESENT Rhoda L. Savage, Director of Parks & Recreation Larry Kirk, Program Coordinator Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 7:30 p.m. U. APPROVAL OF MINUTES Regular Called Meeting, April 13, 1992. MOTION: Gordon McIntyre moved to accept the minutes as presented, Tom Clark seconded, and the Motion carried, 6 for, 0 against. PAGE 2 MINUTES -PARKS AND RECREATION BOARD JUNE 8, 1992 Byron Nielsen appeared before the Board to express his concerns over field maintenance procedures at various softball and baseball facilities within the City of Allen. Some of the concerns brought to the Board were dealing with teams practicing on "closed" fields, and preparation of fields by City staff. Byron proposed a "Field Condition Report" and volunteered to design one and provide a draft to City staff for review. This report would be filled out by anyone using the facility and then submitted to City staff for action. Mark Stout, Allen Sports Association Softball Commissioner appeared before the Board to relay his concerns over field maintenance, lighting, and lack of proper facilities within the City of Allen. He said the perception was that Hillside was a second class park, not adequately maintained. Since this was a girls softball facility, he felt they were receiving less than first class care. IV. DIRECTOR'S REPORT A. PARD Summer Programs Rhoda reported that rain had hampered and caused the postponement of some of the programs during the first week of summer programming. The baseball camp was postponed until June 8, while the swimming lessons and day camp continued as scheduled with adjustments being made. Rhoda reported that projected revenues for this budget year were $130,823 for the Parks and Recreation Department. To day, $67,372 has been collected with the biggest deficit being in the aquatic programs. These should not be a problem as we are just beginning our summer aquatic programming. Rhoda indicated that she would be bringing forward more information on the budget at the next Parks and Recreation Board meeting. Rhoda also reported that adapted aquatics class was being offered through the City of Allen, the class will be limited to 8 participants and the instructor is adapted aquatic certified. B. Adult Athletic Programs Rhoda reported to the Board that 9 out of 13 leagues did not finish their season in the spring due to multiple rain -outs. To compensate the teams for the shortened season, they now have an option to take a credit on their fall league fees or participate in a tournament, free of charge, prior to the beginning of the fall league play in August. I PAGE 3 MINUTES - PARKS AND RECREATION BOARD NNE 8, 1992 The Basketball Summer League is playing at Vaughan Gymnasium, with the Northern Telecom Industrial league the only one making. The other leagues offered did not have enough people sign up to make it work. V. COUNTRY MEADOWS - SURVEY PROPOSAL Rhoda provided the Board members with the following proposal for Country Meadows survey: The City of Allen Parks and Recreation Board is soliciting feedback regarding the development of a neighborhood park on Country Meadows Lane. Bond funds have been allocated for use in developing the park. We want to get input from our citizens so those dollars are used appropriately. In helping design the park, your opinion about various construction elements would be helpful. Please indicate how you feel about each of the following items as part of a neighborhood park. A neighborhood park by definition is A park that serves the recreational needs of an adjacent residential area, i.e., the area within a one-half mile radius, and is 5-15 acres in size. 1. Playground for small children (pre-school). no interest moderate interest high interest Playground for elementary aged children (grades 1-6). no interest moderate interest high interest 3. Picnic tables. no interest moderate interest high interest 4. Covered picnic area, pavilion. no interest moderate interest high interest S. Water fountain. no interest moderate interest high interest PAGE 4 MINUTES - PARKS AND RECREATION BOARD iJUNE 8, 1992 6. Walking/jogging trail. no interest moderate interest high interest I 7. Trees ' no interest moderate interest high interest 8. Exercise/ fitness court. 1 no interest moderate interest high interest 9. Outdoor basketball court. 1 no interest moderate interest high interest I 10. Baseball backstops. no interest moderate interest high interest 11. Water fountain. i no interest moderate interest high interest 12. Open play area. no interest moderate interest high interest 13. Soccer fields. no interest moderate interest high interest 14. Volleyball court. no interest moderate interest high interest 15. Parking spaces. { no interest moderate interest high interest I PAGE 5 MINUTES - PARKS AND RECREATION BOARD JUNE 8, 1992 Other items of interest: List the most important elements you would like to see in a neighborhood park. 1. 2. 3. Please indicate your feelings about the following name for the park on Country Meadows Lane. Country Meadows Park Do you have a suggested name for the park? Following a brief discussion, it was determined that the survey needed further modifications. Lonnie Thomas and Tom Clark volunteered to form a sub -committee and using the above as an outline, further develop the proposed survey and return to the next Board meeting with afinal proposal. VI. BETHANY LAKES - PAVILION, CLUBHOUSE, STATUS REPORT Rhoda reviewed the basic criteria for a primary structure at Bethany Lakes Park, those being public indoor/outdoor restroom facilities, open picnic area, in -door public meeting area, and decking. She indicated (and shared a photo with the Board) her study of an existing facility that might prove a possibility for Allen and therefore save on design costs. The Board was unanimous in their first impression of the suggested facility and felt it would lend itself well to the existing terrain and setting. Rhoda informed the Board that two weeks were left in which to complete construction at Bethany Lakes, and that dirt work was needing to be finished. VII. SHADOW LAKES Rhoda presented a site plan of the Shadow Lakes Addition to the Board and pointed out the proposed trail, lakes and streets which would border Bethany Ickes Park. The City is working with Pat PAGE 6 MINUTES - PARKS AND RECREATION BOARD JUNE 8, 1992 Adkins who is preparing a proposal for the State of Texas Parks and Wildlife Department due to the fact that some acreage will need to be forfeited to the Developer in exchange for 8' trails, and street installation. Following a brief discussion, it was determined that the Board would support such an exchange if it meets the requirements of the Texas Parks and Wildlife Department. VIII. YOUTH ATHLETICS Gordon McIntyre, who is the Baseball Commissioner for ASA as well as a Parks and Recreation Board member reported that he had a different perspective than some of the citizens who spoke to the Board regarding City athletic facilities. He said he felt the City had done a good job in handling so many participants in the ASA programs. He complimented Larry Kirk on all his extra effort, extra hours, and dedication to the interest of all parties. He agreed that some of the fields need work, and also that more facilities are needed. Gordon has an interest in the City of Allen adopting an Athletic Facility Use Policy. He provided the Board members with samples from the City of Richardson as well as the City of Wylie. Tom Clark suggested that Board members be given the opportunity to review the policies provided and form a sub -committee at the next Park Board Meeting to further develop a policy for the City of Allen. IX. ADJOURN There being no further business the meeting was adjourned at 9:05 p.m. These minutes read and approved this 13th day of July, 1992. �a��ay, Chairman Mary Iwson-Martin, Secretary :, Ll