HomeMy WebLinkAboutMin - Parks and Recreation Board - 1992 - 08/10 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
AUGUST 10. 1992 - 7:30 P.M.
MEMBERS PRESENT
Ray Galloway, Chairman
Tom Clark, Vice -Chairman
Lonnie Thomas
Deby Chappell
Gordon McIntyre
Mary Widdowson-Martin, Secretary
MEMBERS ABSENT
Jim Waldbauer
Jim Dolan, 914 Fairlawn, 727-4704 (Select Soccer Club)
CITY STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Larry Kirk, Program Coordinator
Sue Witkowski, Secretary
I. CALL TO ORDER
The meeting was called to order at 7:33 p.m.
II. APPROVAL OF MINUTES
Regular Called Meeting, June 1, 1992.
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MINUTES -PARKS AND RECREATION BOARD
AUGUST 10, 1992
MOTION: Tom Clark moved to accept the minutes as
presented and Mary Widdowson-Martin seconded.
The motion carried 6 for, 0 against.
It was requested that Agenda Item #V be brought forward at this point.
COUNTRY MEADOWS QUESTIONNAIRE
Tom Clark reported that a sub -committee made up of Lonnie Thomas and
himself had researched and proposed the questionnaire enclosed in the agenda
packet distributed to Park Board Members. He proposed that the
neighborhood input be obtained by Park Board Members going door-to-door.
Following a lengthy discussion by Board members, it was determined that the
following questionnaire would be presented to residents in an oral manner,
asking for their top 5 priorities, thereby eliminating the need for a second trip
to their homes.
It was determined that there are 250 homes currently occupied in Country
Meadows subdivision. The Parks and Recreation Board will meet on Monday,
August 17, 1992, for a Special Called Meeting to discuss a Introduction
Narrative, review the packet of survey information.
Gordon McIntyre expressed concern that people might not be clear on the
interpretation of 'Baseball Backstops". Following a brief discussion, it was
determined that since all the City could afford would be backstops, (no infield
or lighting) it would be left as originally presented. There was also concern
expressed over maintenance funding for upkeep on a practice field or game
field.
MOTION: Tom Clark moved to accept the questionnaire as
is and distribute as discussed. Lonnie Thomas
seconded, and the motion carried 6 for, 0 against.
IU.
Jim Dolan introduced himself to the Board and said that he was a select soccer
club team parent and would be attending the Parks and Recreation Board
Meetings in an attempt to keep the lines of communication open between the
City and his organization as well as to offer input or advice.
IV. FY 1992-93 BUDGET RETREAT
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AUGUST 10, 1992
Rhoda presented the Board with an Agenda for the 1992 Budget Retreat to
Kingston, Oklahoma, scheduled for August 14, 15, and 16 as well as the
proposed Parks and Recreation Budget for 1992-93.
Rhoda reported that her department was asked to turn in a"flat-line" budget
from 1991-92, a as well as a budget showing a 2% reduction from last year.
She informed the Board that August 18 would be a Public Hearing in the
Council Chambers at Municipal Annex. Rhoda reviewed the proposed budget
for 1992-93 with the Board and asked for Board review.
VI. POOL OPERATIONS
Rhoda suggested that the Board reset the pool hours of operation based on the
fact that public school began August 10, 1992. The staff has been operating
the pool under the normal hours of 1-7, but is anticipating a severe drop in
attendance. Rhoda suggested that pool hours be adjusted to maximize the use
of pool personnel between now and Labor Day Weekend.
MOTION: Lonnie Thomas moved to reset the pool hours of operation with
one week notice to the patrons to 4-9 p.m, for the month of
August with normal 1-7 p.m. hours on the weekends in August
and weekend only operation (1-7 p.m.) for the Month of
September through Labor Day. Mary Widdowson-Martin
seconded, and the Motion carried 6 for, 0 against.
Gordon McINtyre pointed out that a tabled item from the June, 1992 meeting
should have been placed on the August agenda for discussion. That item dealt
with the development of a facility policy. It was suggested that a sub-
committee be formed to study athletic field policy and that sub -committee
could also study pool operations.
Following a brief discussion on the role of the Park Board Members, Deby
Chappell, Gordon McIntyre and Lonnie Thomas volunteered to serve on a sub-
committee to address all facilities.
VII. CHAIRMAN'S ANNUAL REPORT FOR 1991
Chairman, Ray Galloway presented the annual report for 1991 to the Board
members and informed them he presented the report to the City Council on
Thursday, August 6, 1992. Ray informed the Board that generally, the Report
was well received by Council. He felt all Board members should continue to
impress on Council the need to continue the funding of Parks and Recreation
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AUGUST 10, 1992
Department operations. Ray also reported that Council expressed appreciation
to Board Members for their involvement and interest in the City of Allen
operations.
VIII. COUNTRY FAIR
Rhoda reported that Saturday, September 12, 1992 has been set as the Annual
Allen Country Fair to be held in downtown Allen from 9 a. in to 6 p.m. There
will be a Parks and Recreation Booth and all Board members were invited to
come to the Fair and participate in the manning of the booth. If anyone is
interested, please contact Rhoda.
Lonnie Thomas said he wanted to take the opportunity to compliment the
Parks and Recreation Department for their summer programming. His
daughters participated in the Tennis Camp, Day Camp and Learn to Swim
Program. He felt all were quality programs and enjoyed by participants.
Gordon McIntyre indicated that his daughter had participated in the Soccer
Camp and offered positive feedback on that program as well.
IX. AD.IOURN
There being no further business the meeting was adjourned at 9 p.m.
These minutes read and approved this 14th day of September, 1992.
Ray Galla ay, Chairman Mary Widdowson-Martin, Secretary