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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1993 - 05/03 - Special CalledMINUTES PARKS AND RECREATION BOARD SPECIAL CALLED MEETING MAY 3. 1993 - 8 P.M. Tom Clark, Chairman Jim Waldbauer, Secretary Ray Galloway Ross Obermeyer Denise Lebowitz Frank Maitland MEMBERS ABSENT Lonnie Thomas, Vice -Chairman GUESTS PRESENT Mickey Christakos, Allen City Council STAFF PRESENT Rhoda Savage, Director of Parks and Recreation Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 8:09 p.m., by Chairman, Tom Clark. IL ITEMS OF INFORMATION A. Citizens Comments Page 2 PARKS AND RECREATION BOARD MEETING MAY 3, 1993 t There were no citizens wishing to speak to the Board. B. Update on Selection of an Architect for Park Projects Rhoda Savage provided the Board with the following background on the selection process for an architect for various park facilities now under consideration: Staff was authorized by the City Council to work with the Services Subcommittee selecting an architect to design the Recreation Center and Bethany Lakes Primary Building. A process was established which included solicitation of qualifications from various firms. Firms who were solicited for qualifications included a combination of those listed in the Greater Dallas Phone Directory, Texas Municipal League Guide to Private Firms Providing Services to City Governments, and firms already included on the Department list of vendors. + Numerous firms submitted "resumes" to the City. The Services Subcommittee, City Manager and Parks and Recreation Department Director reviewed the qualifications and determined which firms should be considered further. The Parks and Recreation Department Director was instructed to check references, visit facilities and select three firms for inclusion on the City short list. Those firms were mailed requests for proposals and a series of presentations/interviews established. Three firms included on the short list were Oglesby Group, Phelps/Woods and Ron Hobbs, Architect. Each submitted proposals and were thus contacted for a scheduled 30 minute presentation and interview before a six member selection committee. The committee included two City Council members, (Mickey Christakos, and David Bishop), two Parks and Recreation Board Members (Lonnie Thomas and Ross Obermeyer), and two staff members (Ion McCarty and Rhoda Savage). Interviews were held Friday, April 30, 1993. Rhoda indicated that Thursday, May 6, 1993, she would be making the following recommendation to City Council: Staff, the Services Subcommittee and Parks and Recreation Board Architectural Review Committee recommend Council approve the selection of Ron Hobbs, Architect, for the Page 3 PARKS AND RECREATION BOARD MEETING jMAY 3, 1993 Recreation Center and Bethany Lakes projects. She is requesting authorization from the Council to negotiate and execute a contract with Ron Hobbs for Architectural Services relative to the park projects under consideration. Ross Obermeyer reported that he found all three architectural firms to be of a very high quality, and felt the task of choosing one firm a challenge. Rhoda also reported to the Board that there was a budget for these projects as follows: $1.2 million for the recreation center, $188,000 for the Main Facility at Bethany Lakes, plus $11,000 to be spent on the existing clubhouse renovations at Bethany Lakes Park. Rhoda also provided the Board members with a copy of the proposal for architectural services provided by Ron Hobbs, Architect. C. Update on Revisions to Twin Creeks Zoning Proposal Rhoda informed the Board that at the City Council meeting scheduled for May 6, 1993, the Council would be voting on the Twin Creeks Proposal to the City of Allen. Following a lengthy discussion by the Parks and Recreation Board, it was determined that a letter from the Parks Board to the City Council would be appropriate. Rhoda began by going over the changes submitted by the proponents of the Twin Creeks Development in the following areas: 1. Linear Park System Rhoda indicated that all the hike and bike trails would be moved to the interior of the "v", along Rowlett Creek, and the golf course has been moved away from the interior creek corridor. The proposal now indicates that the dedicated public access easement along Rowlett Creek will be a minimum of 150 feet Page 4 PARKS AND RECREATION BOARD MEETING MAY 3, 1993 Rhoda also indicated that all hike and bike trails would be developed by the proponent at their cost. She indicated that Briar Ridge will construct the hike and bike trail along Watters Branch with as many as three bridges to connect park sites and allow public access. Rhoda also indicated that the hike and bike trail along Rowlett Creek will be constructed at the time the golf course is put in and at this point, she visually "walked" the Board through the 18 holes and route of play. Public access to this area would be allowed via a 100 car parking lot to be constructed at the proponents expense. She indicated that it has been discussed, but no commitments made for a residential collector street to access the "v" area of Rowlett for access to the hike and bike trail and creek. The hike and bike trail will be constructed as per City design criteria and the location approved by the City prior to development. The proponent has indicated that the City shall stake the centerline of and identify any bridge (a maximum of three) locations for the trail system along Watters Branch. Should the City not be able to purchase the church camp site on Watters Branch, then Briar Ridge would move the 4.5 acres of park land to be dedicated to the City south of the privately owned camp area. At the time of approval of the final golf course plat, a linear greenbelt area (minimum 150 feet in width) shall be dedicated to the City. The City shall stake the centerline and identify any bridge (maximum of one) locations for the trail system on Rowlett Creek. 2. Community Park: Rhoda reviewed with the Board their previous request regarding Community Park acreage as 25 acres of high and dry land (out of 34A) to be purchased. The proponents have proposed 17.4 acres be made available for purchase from Tract 34A (this may Y be acquired at developer's cost, plus interest and carrying costs) ' for active recreational activities, plus the 7.6 acres of woods to Page 5 PARKS AND RECREATION BOARD MEETING MAY 3, 1993 be used as a natural area, and 12.9 acres in the floodplain, for a buffer area. 3. Neighborhood Parks: The proponent will fully develop two baseball fields and two soccer fields, including landscaping, irrigation and the lighting of the baseball fields along with a 100 space parking lot. This 11 acre tract will be improved to the City of Allen standards and dedicated to the City of Allen within 30 months from the time the first final plat in this development is approved by the City. The Parks and Recreation Board felt some safety concerns with this 11 acre park being located with frontage on McDermott. The Board was informed that as per the proponent, the previously understood deed restrictions regarding the Park Cities Baptist Church Encampment property was not valid, and that there were no deed restrictions on that piece of property when it sells. in. AD.TOURN There being no further business the meeting was adjourned at 10 p.m. May 2, 1993. These minutes read and approved this 15h day of June, 1993. Tom Clark, Chairman Ji Waldbauer, Secretary