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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1994 - 02/08 - Special CalledMINUTES PARKS AND RECREATION BOARD SPECIAL CALLED MEETING FEBRUARY 8. 1994 - 7:30 P.M. Lonnie Thomas, Chairman Jim Waldbauer, Vice -Chairman Ross Obermeyer, Secretary Ray Galloway Byron Nielsen MEMBERS ABSENT Leah Magruder Frank Maitland GUESTS PRESENT None STAFF PRESENT Rhoda Savage, Director of Parks and Recreation Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 7:31 p.m., by Chairman Lonnie Thomas H. CONSIDER AND APPROVE LANGUAGE IN THE PROPOSED SUBDIVISION ORDINANCE - REGARDING TREATMENT OF THE FLOODPLAIN PAGE 2 PARKS AND RECREATION BOARD MEETING FEBRUARY 8, 1994 Rhoda introduced Mr. Tom Kenner, with the Allen Community Development Office and indicated that Tom had been working on the Subdivision Ordinance, along with the Planning and Zoning Commission and City Council. Tom indicated that John Garcia, Planning and Zoning Commission had actually requested the Parks and Recreation Board input. Tom then presented the Board with a background of the three years of consideration and work put into the Subdivision Ordinance. He indicated that it would really be the nuts and bolts of the City development including everything from street widths, alley widths, lighting, cul-de-sacs, etc. Tom read aloud to the Board the following from the proposed Subdivision Ordinance: 612.1 General Requirements - All plats and storm sewer systems shall conform to the City's Drainage Design Manual. When a subdivision or addition is traversed by a watercourse, drainage way, channel, or stream, there shall be provided a storm water or drainage easement conforming substantially to the line of such watercourse, and of such width and construction that will be adequate for the purpose. It is desirable that the drainage be maintained by an open channel with landscaped banks and adequate width for a 100 year design storm frequency flow All properties located in the 100 year floodplain shall be maintained in their natural state. The last sentence of the above paragraph was the focus of consideration by the Parks and Recreation Board during their deliberations. The City Council had been concerned over that sentence, and felt that the Parks and Recreation Board's input would prove very valuable in assessing the degree of "natural state" A lengthy discussion was then held regarding the exact wording, and associated concerns by the Board members such as: Would hike and bike trails be allowed in a "natural state"? Would picnic tables be allowed in a "natural state"? Could a dead tree be removed from the area in a "natural state"? Would the City want some unattractive areas to remain in a "natural state"? Would any passive/active recreation be allowed in a "natural state"? PAGE 3 PARKS AND RECREATION BOARD MEETING FEBRUARY 8, 1994 Following the discussion, the following motion was entered into the record: MOTION: Ross Obermeyer moved to present the following statement to the Planning and Zoning Commission by way of a letter to Mr. John Garcia, Chairman. Section 612.1 of the Subdivision Ordinance - the following should be added to the existing paragraph: "Any deviation or modifications to the natural state shall require the review and approval by the Parks and Recreation Board. The Parks and Recreation Board's intent is to maximize conservation of existing environments and provide for the recreational interest of the citizens of Allen." Ray Galloway seconded and the Motion carried 5 for, 0 against. III. OTHER BUSINESS Due to the development of two lighted baseball fields and two unlighted soccer fields in the Twin Creeks Addition, it was determined that the development of standards for ballftelds needed to be reviewed and forwarded to the developers as soon as possible. Rhoda provided the Board with the proposed standards written by Mike Issermann, the newly hired Park Superintendent. Rhoda briefly went through each of the areas being submitted with the following information, noting that parking standards will probably be added: Site Preparation - Submit Site Plans and Construction Drawings to the City of Allen Remove Debris Leave Some Trees Earthwork - Must Test Soil for Adequate Fill and Compaction at City's Expense Finish Grade Clean Topsoil ITurf Establishment - Common Hulled Bermuda PAGE 4 PARKS AND RECREATION BOARD MEETING FEBRUARY 8, 1994 Sports Field Dimensions - Bleacher Specifications - Winter Rye Okay, Must Replace with Bermuda in Spring Turf Bed Preparation Specified Hydromulching One Year Guarantee Fields to Adult Dimensions Skinned Infields 40x20 It Backstops Paved Dugouts 10 It Gate for Access Deep Mow Strip Locations Specified on Site Plan Concrete Pads (on Site Plan) 50 Person Minimum 80 Person Maximum Sports Field Lighting - 1500w Metal Halide 50 ft -candles Infield 30 ft -candles Outfield 100 Hour Burn In 2 Year Full Warranty on Materials and Workmanship Fencing - Commercial Quality 9 -Gauge Fabric Backstop May be Required at 6 -Gauge Concrete - City Standards Are Already in Effect Irrigation - 1 Year Warranty Rain Bird Commercial System Quick Connectors Shut Down Valves As-Builts and Mylars to be Provided to the City Rhoda indicated that she was providing the Board members the opportunity to look over the above mentioned standards due to the fact that Arvida is ready to develop the two sports fields in the Twin Creeks Addition to Allen. She provided the Board with a proposed letter to Mr. Brett Johnston indicated that PAGE 5 PARKS AND RECREATION BOARD MEETING FEBRUARY 8, 1994 the Board had been briefed on the standards and are in support of same. The Board determined that the letter was appropriate, and asked that the final copy of the above referenced standards be provided to them at their next Regular Meeting, scheduled for Monday, February 14, 1994 Lonnie asked Ross Obermeyer for a status report on the ad hoc committee he was appointed to work on the UCBC batting cage proposal. Ross indicated that the committee consisted of the following: Jon McCarty, City Manager Rhoda Savage, Director of Parks and Recreation Mike Nichols, City Council Steve Terrell, City Council Ross Obermeyer, Park Board Frank Maitland, Park Board Residents (8) Following a lengthy discussion by the ad hoc committee, it was determined that the batting cage proposal would be sent back to the Parks and Recreation Board and a process developed for a needs assessment. That process recommendation would then be taken back to the ad hoc committee. Rhoda indicated that a proposed agenda item for Monday, February 14, reads "Approve Process for Further Consideration of UCBC Proposal" It was determined that Rhoda would contact Jim Genneken and inquire as to whether UCBC wished to be placed on the agenda in addition to the above referenced item. The Board agreed that the process for doing a needs assessment would be defined at the meeting on Monday evening. IV. ADJOURN There being no further business the meeting was adjourned at 10:18 p.m. These minutes read and approved this 14th day of February, 1994. 1 ,e , Czhairma�� oss Obermeyer, S e ary