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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1997 - 01/20 - RegularMINUTES PARKS AND RECREATION BOARD SPECIAL CALLED MEETING JANUARY 20, 1997 - 7:30 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chairman Mark Stout, Vice -Chairman Mike Rippe, Secretary Ann Campbell Kevin Pierce Cheri Jones MEMBERS ABSENT Dan Turner GUESTS PRESENT None STAFF PRESENT Rhoda L. Savage, Director of Parks and Recreation Larry Kirk, Program Coordinator Tim Dentler, Park Superintendent Sue Witkowski, Secretary Phil Lozano, Park Operations Supervisor CALL TO ORDER The meeting was called to order at 7.35 p.m., by Chairman, Jim Waldbauer. 0, PAGE 2 PARKS AND RECREATION BOARD MEETING JANUARY 20, 1997 II. CITIZENS COMMENTS There were no guests present wishing to speak to the Board. III. APPROVE MINUTES FROM DECEMBER 9, 1996, REGULAR CALLED MEETING MOTION: Mike Rippe moved to accept the Minutes as presented and Kevin Pierce seconded. The Motion carried 6 for, 0 against. IV. DISCUSSION OF ALLEN STATION PARK AND UPDATE ON ALLEN COMMUNITY DEVELOPMENT CORPORATION Larry Kirk, Program Coordinator for the City of Allen provided the Board members with a calendar of Project Decision Process for the Board of Directors of Allen Community Development Corporation: Date Event Purpose 1/14 Council Services Brief the committee members about the intent Subcommittee of the CDC regarding public input process and funding of Allen Station Park; get members feedback 1/14 Town Hall Meeting Hear ideas of Allen residents about spending 4B funds 1/16 City Council Services Committee will report to Council Meeting regarding Meeting of 1/14 1/23 Town Hall Meeting Hear ideas of Allen residents about spending 4B funds, consider approving intent to fund Allen Station Park and/or other projects, and consider scheduling public hearing. 1/25 Notice of Intent Public notice in newspaper to announce intent to fund Allen Station Park and/or other projects and to schedule public hearing (triggers 60 -day response period). PAGE 3 PARKS AND RECREATION BOARD MEETING JANUARY 20, 1997 2/6 City Council Meeting Report to Council plans to fund Allen Station Park and/or other projects. 2/8 Public Hearing Receive public comments regarding funding for Allen Station Park and/or other projects, and consider final approval to recommend project(s) to City Council. 2/20 City Council Ask Council to approve funding for Allen Meeting Station Park and/or other projects, including funding method. Larry reported that the Board has yet to decide how they will fund the projects, whether they will sell bonds, or use proceeds. They met on January 2 with Dan Almon (Southwest Securities), and the Jon McCarty, City Manager, at which time the information was received on the quantity of bonds which could be bought. i Atm Campbell indicated that there would be a group representing the supporters of an indoor aquatic facility at the Thursday night Town Hall Meeting (1/23/97). Jim Waldbauer indicated he would be attending the meeting as well, to offer input regarding funding of Allen Station Park. Based on the needs of the residents and supported by surveys done by the City - the Board felt it was important to put a natatorium high on a list of priorities for funding. It was discussed that the Allen School District had not included a natatorium to the first two phases of development of the new high school, and the timing of funding being made available for such a project was unknown. Rhoda Savage reported that the City has half of the funds to build an indoor facility, and that those bonds will be sold during 1998. Ann Campbell indicated that the School District is currently paying McKinney $10,000 per year to have access to their indoor facility from 5 am -7 am. She also indicated the swim programs with the City of McKinney, as well as the City of Plano swim team have waiting lists of people who are wanting to join their groups, but are unable to do so, due to the lack of workout facilities. Mike Rippe expressed his concern over the lack of aquatic facilities in Allen, and the need for an natatorium. He asked if the Board should make a point in the presentation to the Allen Community Development Corporation regarding the high �level of need for both the sports aspect as well as individual usage. Arm Campbell reported that there would be a group of parents attending that meeting to speak in favor of the facility She felt that it was very important at this time to get the natatorium on a "list' of projects needing funding. 11 PAGE 4 PARKS AND RECREATION BOARD MEETING JANUARY 20, 1997 Larry also provided the Board with the following time line for the completion of Phase I of Allen Station Park, put together by Tim Dentler Tim indicated that this was a fairly accurate projection of time line and indicated that construction documents were now in the hands of staff and that he had copies of those plans available for the Board to review if they wished to do so. Date Phase 2/28 Construction Documents Complete 3/3-4/4 Revise Plans and Obtain Permits 4/7 Issue Documents for Bid 4/14 Pre -Bid Conference 4/25 Receipt of Bids 4/28-5/9 Bid Evaluation and Negotiation 5/9 Award of Contract and Notice to Proceed to Contractor 3/98 Projected Date for Completion Jim Waldbauer asked how the current budget projections were effecting Sheila Condon and her work on the construction plans. Rhoda Savage indicated that at a Services Subcommittee meeting, she had asked if she issue a "Notice to Proceed", with the landscape architect and add $1 million to the budget. The Subcommittee said to go ahead, and authorize Sheila to work under a $4.1 million budget. V. UPDATE ON CAPITAL IMPROVEMENT PROJECTS Tim Dentler updated the Board briefly on the upgrading of six different park areas. Renovations: Hillside Playground E Rolling Hills Park Reed Park PAGE 5 PARKS AND RECREATION BOARD MEETING JANUARY 20, 1997 Development: Green Park Shadow Lakes Park Heritage Park Prior to the Christmas Holidays, staff met with residents and concerned citizens regarding Reed Park. Surveys were sent home with each child from Reed, and responses were received and tabulated in the Parks Department. Approximately 100 surveys were returned. Dave Baldwin is the architect on all six projects, and those plans will be brought to the Board for your review_ Rhoda provided the Board with a copy of her "1996/97 Parks and Recreation Budget Narrative" and briefly reivewed the CIP projects outlined therein. Mike Rippe questioned the Reimbursement for Watters Crossing Neighborhood Park, and Rhoda explained that the developer built that facility, with the agreement that when funds became available, the City would reimburse him for his expenses That money has been paid VI. SUBCOMMITTEE REPORTS There were no subcommittees wishing to report at this time. VII. DISTRIBUTION OF CALENDARS Rhoda provided the Board with a brief Parks and Recreation Calendar of upcoming and pending items. Those items include Park Standards and Classification System Chairman Annual Report Fiscal Year - 10/1 - 9/30 Council Spring Planning - March Budget Retreat - August Adopt Budget - September Capital Improvements Projects (CIP) Recreation Center Programs - $50,000 July 4th Celebration - $25,000 Plan for Next Year's Budget PAGE 6 PARKS AND RECREATION BOARD MEETING JANUARY 20, 1997 Joe Farmer Recreation Center Hours Non -Tax Payers Usage Weight Room Conversion Field Use Policy Rhoda also indicted that the Department of Community Development will be doing an update to the City of Allen Comprehensive Plan in the near future. Rhoda indicated that it would be a good idea if the Parks Department had some specific questions included in that survey Rhoda indicated that this was the time for the department to move forward with plans for the 4th of July Celebration. VIII. PROVIDE BACKGROUND AND SOLICIT BOARD INPUT ON GLENDOVER PARK PLAT SUBMISSION Tim Derider provided the Board with a brief background on property located at Alma and Exchange and about the property being brought up for development. At the time the agenda was prepared, it was doubtful if the land in question would include a pond. Prior to this meeting, it was determined that the land being offered to the City in lieu of money is a highly desirable piece of property, and will require no action on the part of the Board. Tim provided the Board with photos taken earlier this week of the property It was suggested that at the next Parks Board Meeting, possibly an on-site tour of this property could be arranged IX. OTHER BUSINESS Rhoda thanked the Board for all their support through her years of service with the City of Allen, and invited the Board members to keep in contact with her if she could be of help. Chairman Jim Waldbauer spoke on behalf of the Board and thanked Rhoda for her years of leadership and indicated that Rhoda's resignation was truly the City's loss. Several Board Members voiced their agreement, and everyone wished Rhoda the best in her education endeavors. I I PAGE 7 PARKS AND RECREATION BOARD MEETING JANUARY 20, 1997 X. ADJOURN There being no further business, the meeting was adjourned at 9:50 p.m. These minutes read and approved this 10th day of February, 1997 K im aldbauer, Chairman 44t, h a - Mike Rippe, Secretary