HomeMy WebLinkAboutMin - Parks and Recreation Board - 1996 - 04/08 - RegularI
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
APRIL 8, 1996 - 7 P.M.
MEMBERS PRESENT
Jim Waldbauer, Vice -Chairman
Dan Turner
Mark Stout
Leah Magruder, Secretary
Byron Nielsen
Mike Rippe
MEMBERS ABSENT
1-41
None
t
GUESTS PRESENT
None
STAFF PRESENT
Rhoda L. Savage, Director of Parks and Recreation
Tim Dentler, Parks Superintendent
Sue Witkowski, Secretary
I. CALL TO ORDER
The meeting was called to order at 7 p.m., by Vice -Chairman, Jim Waldbauer.
II. CITIZENS COMMENTS
There were no citizens present wishing to speak to the Board.
PAGE 2
■; PARKS AND RECREATION BOARD MEETING
APRIL 8, 1996
III. APPROVE MINUTES FROM MARCH 18, 1996, REGULAR CALLED
MEETING
MOTION: Byron Nielsen moved to accept the minutes from March 18, 1996,
Regular Called Meeting as corrected. Dan Turner seconded, the
Motion carried 4 for, 0 against.
IV. ELECTION OF PARKS AND RECREATION BOARD CHAIRMAN AND/OR
VICE-CHAIRMAN AS NEEDED
Vice -Chairman, Jim Waldbauer opened the floor for nominations for the office of
Parks and Recreation Board Chairman.
MOTION: Leah Magruder moved to nominate Jim Waldbauer for the office of
Chairman. Byron Nielsen moved to close the nominations. The
Motion carried, 4 for, 0 against.
Chairman, Jim Waldbauer opened the floor for nominations for the office of Parks
and Recreation Board Vice -Chairman.
MOTION: Leah Magruder moved to nominate Dan Turner for the office of
Vice -Chairman. Byron Nielsen seconded and moved to close the
nominations. The Motion carried, 4 for, 0 against.
V. PROVIDE INPUT ON UPCOMING PROGRAMS
a) Great Texas Trash Off
Rhoda Savage provided the Board a brief update on the clean up effort
being held this coming Saturday (April 13), sponsored by the Allen
Environmental Action League. This event will be operated out of the Joe
Farmer Recreation Center, and will be fully supported by the Parks and
Recreation Department staff. Staff will be available all day to man the
Recreation Center, as well as pick up trash from roadways and haul to
containers provided jointly by BFI and the City of Allen.
The Allen Environmental Action League is also sponsoring a Earthfest to
be held from 11 a.m. until 2 p.m. in the Center.
PAGE 3
i PARKS AND RECREATION BOARD MEETING
APRIL 8, 1996
b) Springfest
Springfest will be held at Ford Park on April 27, 1996, from 9 a.m. until
6 p.m. Rhoda informed the Board she had met this date with Glenda May,
and was informed that they now have 75 vendors signed up, eight of which
need electrical service provided to their booth space. Parks and Recreation
staff will be supporting this event with personnel, as well as the facility
They have solicited sponsors, some of the being Bob Tomes Ford, Young
Country Radio Station, and will be holding a 3-3 Basketball Tournament
as well as a 5K Run. They are anticipating 3,000-5,000 visitors to the
event and will be attempting to notify homeowners in the vicinity of Ford
Park of the anticipated influx of visitors that Saturday
Mike Rippe arrived at meeting.
VI, SET DATE FOR PARKS AND RECREATION BOARD WORKSHOP
1
Following a brief discussion, it was determined that this item will be addressed
again in June/July, following the City Council's appointments to the Parks and
Recreation Board. It was determined that a `full slate" of members would prove
more productive, and beneficial in terms of training and subcommittee
assignments.
During the discussion of sub -committee assignments, Leah Magruder informed the
members that she would be resigning from the Board due to her anticipated move
to England. She thanked the Board for all their support and indicated how much
she had learned from serving in this capacity.
VII. UPDATE ON COUNCIL SPRING PLANNING SESSION
Chairman Jim Waldbauer reported that he enjoyed participating in the Spring
Planning Session. This was the first year Boards and Commissions had been
invited to participate, and he indicated that it was an excellent opportunity for the
Parks Board to bring issues, goals, and long-term objectives to the spotlight.
Mark Stout arrived at meeting.
PAGE 4
PARKS AND RECREATION BOARD MEETING
APRIL 8, 1996
VIII. TOP FIVE ISSUES THAT NEED TO BE ADDRESSED DURING BUDGET
PROCESS
Rhoda briefly reviewed the budget process, and explained that in the past, the
Board's involvement came after her initial submission to the City Manager.
This year, she wanted to provide the Board input prior to the beginning of the
process, and asked for their guidance in where to place the strongest emphasis on
the upcoming proposed budget. She and Tim Denfler provided the Board with a
sampling of 20 possible focus areas for inclusion in the 1996-97 budget. Some of
the possibilities are:
Park Maintenance:
Athletic Maintenance
Facility Rehabilitation
Vehicles/Mileage
Staffing (maintenance, recreation and athletics)
Personal Computers (use of technology)
Beautification
Irrigation of Non -Irrigated Athletic Fields
Recreation Center
Ampitheater Performances
Sound and Light Equipment
Staffing - Overtime (in-house programming)
Staffing - Overtime (outside agency programming)
Co -Sponsorship of Programs
Concerts and Corporate Sponsorships
Recreation Center Hours
Recreation Center Parking
Recreation Center Security
Additional Equipment - Multi-purpose Room
Senior Citizens Center
Senior Citizens Van
Senior Citizens Furnishings
It was determined that a policy needs to be developed which deals with sponsorship
and co-sponsorship of events that involves the Parks and Recreation Department.
■ i Several discussions were held regarding the ramifications of such a policy and
�I whether the City would be dealing with a non-profit organization and if the profits
PAGE 5
� PARKS AND RECREATION BOARD MEETING
APRIL 8, 1996
(if any) were being directed toward a non-profit organization. The Parks and
Recreation Board informed the Director that they preferred the Department charge
for these services, (staff, vehicle, and material support) rather than do them free
of charge for organizations. Rhoda felt this was important information for
budgeting the overtime account for the upcoming fiscal year.
Following a lengthy discussion by the Parks and Recreation Board, it was
determined that the following issues would be focused on by the Department
during the budget planning process:
1 Maintenance
2. Staff
3. Vehicles
4. Senior Citizens Building Rehab, Furnishings and Van
5 Weight Training Facilities
6. Beautification
IX. UPDATE ON HALF -CENT SALES TAX ELECTION
Rhoda reminded the Board that the Half -Cent Sales Tax Election would be held on
May 4, and encouraged all Board members to work toward the successful passage
of this election. She told the Board that there would be a booth at Springfest for
information regarding the Half -Cent Sales Tax Election.
Mark Stout reported that even though new ballftelds were not specifically called
out in the proposed projects list, the ASA Board had decided to support this issue.
A brief discussion was held regarding a petition that is being circulated around
town regarding the addition of more fields suitable for ASA Soccer players.
XI. ADJOURN
There being no further business, the meeting was adjourned at 9 p.m.
I
�� PAGE 6
PARKS AND RECREATION BOARD MEETING
APRIL 8, 1996
These minutes read and approved this 13th day of May, 1996.
Jim aldbauer, Chairman
I
Secretary