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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1996 - 09/09 - RegularI MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING SEPTEMBER 9, 1996 - 7:30 P.M. MEMBERS PRESENT Jim Waldbauer, Chairman Dan Turner, Vice -Chairman Mike Rippe, Secretary Mark Stout Cheri Jones Anne Campbell MEMBERS ABSENT Byron Nielsen GUESTS PRESENT None STAFF PRESENT Rhoda L. Savage, Director of Parks and Recreation Tim Dentler, Parks Superintendent Larry Kirk, Program Coordinator Sandy McGowan, Special Activities Coordinator Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 7.35 p.m., by Chairman, Jim Waldbauer II. CITIZENS COMMENTS There were no citizens present wishing to speak to the Board. �. PAGE 2 PARKS AND RECREATION BOARD MEETING SEPTEMBER 9, 1996 III. APPROVE MINUTES FROM AUGUST 8, 19% SPECIAL CALLED MEETING MOTION: Dan Turner moved to accept the minutes from August 8, 1996, Special Called Meeting as presented. Mike Rippe seconded, the Motion carried 6 for, 0 against. IV. SUBCOMMITTEE REPORTS Chairman Jim Waldbauer called for subcommittee reports, and began by presenting the Council/Board Liaison report. Jim reported that he had not been able to attend the last City Council Meeting, but that the 4.6 acres in the Bedell property that the City was proposing for a park site had been approved. Jim also informed the Board that the Council seems very interested in the Parks and Recreation Board input on issues, and expressed his appreciation to the Board for their continued interest. Jim also presented the idea of holding a reception prior to each Board meeting for the next few months at which the Parks and Recreation Board hosts another Board/Commission within the City (Library, Planning and Zoning, Sign Board, Cable TV and Communications, Economic Development, City Council, etc.) for an informal dinner at the Bethany Lakes Park Lakeside Clubhouse. Capital Improvement Programs Subcommittee - Jim Waldbauer and Mike Rippe met with Rhoda Savage at 7:30 this morning to discuss several CIP/Planning issues. They will be working to develop a list of proposed projects and bond sales for 1997-98. It was suggested that with some pro- active planning, the earned interest on bond money might be used for parks department projects. It was also pointed out that $205,000 of park bond funds were going to be used for the engineering of the road at Allen Station Park. V. STAFF UPDATES ON CURRENT ISSUES a) Allen Station Park PAGE 3 PARKS AND RECREATION BOARD MEETING SEPTEMBER 9, 1996 Rhoda, Jim Waldbauer, Jon McCarty, Tim Dealer, Sheila Condon, along with the engineers for the roadway in Allen Station Park met and spent several hours walking the property The final road alignment will be decided by the City Manager and AISD Superintendent, based on economic feasibility according to the engineers. Jim Waldbauer pointed out a wildflower meadow on the southern half of the property that may be utilized to enhance it's natural beauty Rhoda indicated that October 1, will be the next joint meeting between the City and AISD regarding this piece of property and it's development. b) Park Grant Award Texas Parks and Wildlife Department has awarded a $500,000 [Hatching grant for the development of Phase I of Allen Station Park. Rhoda indicated that the City of Allen was ranked p3 in the State of Texas for this project, which she indicated was a very high ranking. C) Purchase of Woods Property Rhoda announced that 25 acres of wooded property has been purchased by the City of Allen at a cost of $560,000. An additional 60 acres will be dedicated to the City by the developer. She also announced that a Waiver of Retroactivity has been accepted by Texas Parks and Wildlife Department which means that a grant application for reimbursement for a portion of the acquisition cost can he made during the next 12 months. Rhoda indicated that a grant application would need to be made in January of 1997 for this project. d) Upcoming Events October 26, 1996 - "Haunted Trail of Terror" December 7, 1996 - "Tree Lighting Ceremony" "Annual Rudolph Run" Sandy McGowan asked for volunteers from the Board to help with the "Haunted Trail of Terror" to be held at Bethany Lakes Park. She indicated that the hayride would take visitors by 13 different stations in the park and each of those stations would be manned by various community organizations and volunteers. The Board agreed to have a station (possibly working out of the Lakeside Clubhouse) and Rhoda will be working with the Board from this station. PAGE 4 PARKS AND RECREATION BOARD MEETING SEPTEMBER 9, 1996 e) Bethany Creek Estates, Phase III Tim Dentler reported that the developers of this project had asked for credit toward their mandatory park dedication fees for a sidewalk along a collector street, rather than the open space hike and bike trails originally proposed. The City has agreed and sent a letter to the engineers stating that they will not give them credit for open space, but will give a partial credit for the additional 4 feet of sidewalk where they will install an 8ft rather than a 4ft sidewalk. The City will also consider giving partial credit for any upgrades to this area (irrigation, trees, landscaping, etc). The developer will still need to meet the criteria called out in the Mandatory Park Dedication Ordinance. VI. STAFF PRESENTATIONS TO BOARD Sandy McGowan introduced herself to the Board as the Special Activities Coordinator for the City of Allen, in charge of the Recreation Center as well as being the Allen Senior Citizens support person from the City. She also suggested that the Joe Farmer Family be issued "Lifetime Memberships" to the Recreation Center and the Board supported her suggestion. Larry Kirk, Program Coordinator for the City indicated that his areas of operation were the Adult Athletic Programs as well as the Pool and Aquatic Programs. Larry indicated that he is also the liaison for the City of Allen with the Allen Sports Association (ASA). He is in charge of facility reservations for both adult athletics and the ASA as well as producing special events for adult athletics such as tournaments and runs. Tim Dentler, Parks Superintendent explained the responsibilities between his divisions as being operations and maintenance. Athletic facilities are maintained by one crew and the parks are responsible for the other crew Tim's division is responsible for the maintenance of 350 acres of parkland, medians, rights-of-way, and drainage areas. He is also assisting Rhoda on several special projects within the parks department. VIII. DISTRIBUTE PARKS AND RECREATION BOARD MANUALS Rhoda provided the Board with training manuals that were published by the National Recreation and Park Association. She indicated that the department had purchased these for prior Boards and found them useful in answering some concerns of both newly appointed members as well as members of long standing. I I I PAGE 5 PARKS AND RECREATION BOARD MEETING SEPTEMBER 9, 1996 VIII. PROVIDE OVERVIEW OF PARK PLANNING DOCUMENTS The following documents were provided to the Board members for their review to give them an overview of various tools the City has at his disposal for working with developers, planning parks, and determining areas to be acquired and developed for public use: a) Land Acquisition Policy b) Comprehensive Plan C) Subdivision Ordinance d) Linear Park Plan She indicated that some revisions needed to he made to some of the policies and documents, and that she would be asking for Board input regarding these revisions during an upcoming workshop. It was determined that the next Parks and Recreation Board Meeting scheduled for October 14, 1996, would be used as a workshop. It was suggested that from 6-6:45, dinner could be served to the Board along with the "Guest Board/Commission" for the evening, the Park Board meeting could then begin at 7 p.m. IX. ADJOURN There being no further business, the meeting was adjourned at 10 p.m. These minutes read and approved this 14th day of October 1996. 7�s Jiro aldbauer, Chairman y4/v uM.t' [I - Mike Rippe, Secretary