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Home My WebLink AboutMin - Parks and Recreation Board - 1995 - 05/08 - RegularI MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING MAY S, 1995 - 7:30 P.M. MEMBERS PRESENT Lonnie Thomas, Chairman Jim Waldbauer, Vice -Chairman Leah Magruder, Secretary Byron Nielsen Dan Turner Mark Stout Mike Rippe MEMBERS ABSENT None GUESTS PRESENT Scouting Representatives STAFF PRESENT Rhoda L. Savage, Director of Parks and Recreation Sue Witkowski, Parks Department Secretary Tim Dentler, Park Superintendent I. CALL TO ORDER The meeting was called to order at 7:30 p.m., by Chairman Lonnie Thomas. II. CITIZENS COMMENTS There were no citizens wishing to speak before the Board at this time. PAGE 2 PARKS AND RECREATION BOARD MEETING MAY 8, 1995 IH. APPROVE MINUTES FROM MARCH 13, 1995 REGULAR CALLED MEETING MOTION: Mark Stout moved to accept the Minutes as presented. Dan Turner seconded, and the Motion carried 7 for, 0 against. IV. REQUEST TO USE PARK FACILITIES BY VARIOUS SCOUTING GROUPS A. A request by Boy Scouts Pack 359 to use Bethany Lakes Park for an overnight campout on June 9th and 10th was discussed by the Board. Following a brief discussion regarding the request to have a camp fire, it was determined that a specific area for campfires ring would be built and the Fire Marshall would be notified regarding the proposed fire. The participants will be in the 4th and 5th grade this coming year and will be having their parents join them for the evening. MOTION: Jim Waldbauer made a Motion to approve the request as an appropriate use of the facility Byron Nielsen seconded, and the Motion carried 7 for, 0 against. B. Joy Gatlin has made a request to hold the "Eagles Nest Day Camp" at Ford Park from June 19th to June 24th. They are expecting 120-150 participants with 6 scouts per adult ratio. There will also be two registered nurses on staff at all Curses. They are charging a fee for the camp. Following a brief discussion, it was determined that the Scout group would need to seek Council permission since they are charging a fee for their program. Rhoda indicated they would be placed on the next City Council Agenda (May 18, 1995). MOTION: Mike Rippe moved to approve the request as an appropriate use of the facility, pending authorization to charge fees from City Council. Dan Turner seconded, and the Motion �! carried 7 for, 0 against. C. A letter was received from Jan Baland, Cub Scout Training Chairman requesting the use of Bethany Lakes Park for an overnight training PAGE 3 PARKS AND RECREATION BOARD MEETING MAY 8, 1995 exercise for adult leaders. She was represented at the meeting by Jan Wray who indicated the training would take place from 7 a.m. on the 3 until 1 p.m. on June 4. Ms. Wray indicated that the group would be charging a $10 fee to the participants. Following a brief discussion, it was determined that this group would need to obtain City Council permission since a fee was involved. MOTION: Mark Stout moved to approve the request from Jan Baland as an appropriate use of the facility, pending authorization to charge fees from City Council. Leah Magruder seconded, and the Motion carried 7 for, 0 against. Rhoda Savage indicated that she would place the two groups needed further approval on the City Council Agenda for May 18, 1995. She will also write a memo to the Council expressing the Parks and Recreation Board support of these groups using the City facilities. V. DISTRIBUTE COPIES OF STRATEGIC ISSUES IDENTIFIED BY CITY COUNCIL Rhoda Savage distributed a list of issues the Council deemed worthy of assignment during their 1995 Spring Planning Session. She did not require any action by the Board, but felt they needed to have background information regarding these issues, as their involvement would be required in some areas before their completion. Issues requiring the Parks and Directors Input are as follows: Issue .. Infrastructure Maintenance Issue Community Parks/Neighborhood Parks Specific Goal: Amend existing park planning documents to include definitions of parks that are current and consistent with National Recreation and Park Standards by January 1, 1996. Issue .. .. Privatization Specific Goal: Adopt a policy that regulates use of City property by private organizations by July, 1996. Issue Exchange Road/Dam Conflict PAGE 4 PARKS AND RECREATION BOARD MEETING MAY 8, 1995 Specific Goal: Complete an alignment study on Exchange Parkway including the financial, ecological and historical impact of Exchange Parkway Development including options for realignment by August, 1995. Issue .. Comprehensive Plan Revision Specific Goal: Revise and adopt revisions to the Comprehensive Plan allowing the City to meet Texas Parks and Wildlife Department grant criteria. Rhoda will report back to the Board on these issues as more information becomes available. VI. REVIEW RECREATION CENTER POLICY MANUAL Rhoda referred the Board to the draft of an operations manual for the recreation center for their review Following a brief discussion, it was determined that only certain areas of the manual would need Parks and Recreation Board input. Those areas will be "marked" for review, and mailed to each Board member . Following their review, Chairman Lonnie Thomas requested they forward their written concerns/suggestions to the Parks Department within one week of the mailing. He will then take these suggestions to the FATSSO Committee (Services Subcommittee) for their review Rhoda informed the Board that this manual was written from the City of Plano and City of McKinney's manuals. The areas indicated for Board input are as follows: Hours of Operation Usage of Facility Use by Young Children (ages) Rules for Facility User Criteria Ages Where Fees Will Be Collected Fees Rhoda indicated that a possible workshop might be scheduled if need be within the next 2-3 weeks. VH. SUBCOMMITTEE REPORTS PAGE 5 PARKS AND RECREATION BOARD MEETING MAY 8, 1995 Rhoda repotted that the FATSSO Committee met last week and made final selections on colors, carpet, tile, woods, laminates, etc for the Recreation Center. She suggested the Parks and Recreation Board do a "site tour" prior to the June 12th Regular Parks and Recreation Board meeting. She indicated that Commercial Finish Group (contractor on job) has requested a 28 day extension of their contract due to rain days. She reported that legally, they were entitled to 60+ rain days, Leah Magruder passed along a "sign-up" sheet for City Council Meetings as well as Planning and Zoning Meetings. She asked each of the Board members to sign up for one of each. The following was a result of that schedule: VIII. CIP UPDATE Mike Rippe reviewed the status of several Capital Improvement Projects, and reported that he would be monitoring these projects and reporting back to the Board on a regular basis. Rhoda and he will be working together to obtain the most current and pertinent information available at the time. Ford Park "Lighted Fields" bonds have been sold and September 29 is the projected completion date for this project. Cottonwood Creek bonds have been sold ($1.7 million), and a Resolution was passed at the May 4, 1995 City Council Meeting authorizing the City Manager to enter into negotiations for this piece of property It will be RB SIGNMENT: P&Z MEETING: PARB ASSIGNMENT: h Magmder May 11 Leah Magruder Waldbauer ffJJ— May 25 Mark Stout e Rippe June 8 Mike Rippe me Thomas June 22 Jim Waldbauer uly 7uly 20 Byron Nielsen July 13 Byron Nielsen August 3 Dan Turner July 27 August 17 Mark Stout August 10 Dan Thrmr August 24 Lomue Thomas VIII. CIP UPDATE Mike Rippe reviewed the status of several Capital Improvement Projects, and reported that he would be monitoring these projects and reporting back to the Board on a regular basis. Rhoda and he will be working together to obtain the most current and pertinent information available at the time. Ford Park "Lighted Fields" bonds have been sold and September 29 is the projected completion date for this project. Cottonwood Creek bonds have been sold ($1.7 million), and a Resolution was passed at the May 4, 1995 City Council Meeting authorizing the City Manager to enter into negotiations for this piece of property It will be I I PAGE 6 PARKS AND RECREATION BOARD MEETING MAY 8, 1995 early July before the City learns whether or not it will be approved for the Texas Parks and Wildlife Grant. Hillside Theater Bonds have been sold, and geothermal and utilities construction has begun. Community Park Acquisition (Rowlett Creek area) Bonds have been sold. This project involves the "Suncreek Development" of wooded acreage along Rowlett Creek in West Allen). Rhoda indicated that she would like this issue to be placed on the Agenda for the June 12th meeting under Executive Session since it involves the purchase of land. It was suggested that while touring the Recreation Center next month, the Board also visit this area. VI. OTHER BUSINESS There was no other business brought forward at this time. VII. ADJOURN There being no further business, the meeting was adjourned at 9 p.m. These minutes read and approved this 12th day of June, 1995. AIBiIMAIi Zoe Lonnie Thomas, Chairman C�— AahMagLu retary