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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1997 - 02/10 - RegularI MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING FEBRUARY 10, 1997 - 7:30 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chairman Mike Rippe, Secretary Ann Campbell Kevin Pierce MEMBERS ABSENT Dan Turner Cheri Jones Mark Stout, Vice -Chairman GUESTS PRESENT Kevin Lilly, Mayor STAFF PRESENT Jon McCarty, City Manager Tim Dentler, Park Superintendent Sue Witkowski, Secretary Sandy McGowan, Special Activities Coordinator I. CALL TO ORDER The meeting was called to order at 7.45 p.m., by Chairman, Jim Waldbauer. I PAGE 2 ■! PARKS AND RECREATION BOARD MEETING �y FEBRUARY 10, 1997 IL CITIZENS COMMENTS There were no guests present wishing to speak to the Board. III. APPROVE MINUTES FROM JANUARY 20, 1997, SPECIAL CALLED MEETING MOTION: Anne Campbell moved to accept the Minutes as corrected, and Mike Rippe seconded. The Motion carried 4 for, 0 against. IV. SUBCOMMITTEE REPORTS Mike Rippe reported that he and Jim Waldbauer met and discussed items related to long-term planning of proposed projects by the Board. They both felt this would be extremely beneficial in light of the upcoming Spring Planning Session, as well as presenting "wish lists" to the Allen Community Development Corporation Board. Some issues discussed were the acquisition of 50 acre tracts for parkland in the west side of Allen, the development of a maintenance facility, standards for maintenance (additional equipment and men), planning might involve another recreation center, beautification guidelines, linking of hike and bike trails, finish Allen Station Park, exercise equipment for the recreation center, possible lease of temporary practice facilities for soccer, equipment needs such as vehicles, sound systems, and tractors. A brief discussion followed regarding the need for publicity regarding Allen Station Park, and Chairman Jim Waldbauer indicated that he wanted the additional funding in place for Allen Station Park prior to doing a media blitz. Several options were suggested for getting information to the public, some of those being the Municipal Messenger, Harte-Hanks Community Newspapers, and possibly using the Allen Chamber of Commerce electronic media. Mike assured the Board the subcommittee would be coming to them for additional input, as well as prioritizing of the proposed project list. V. UPDATE ON ALLEN STATION PARK AND FUNDING FROM ALLEN COMMUNITY DEVELOPMENT CORPORATION Tim Dentler informed the Parks and Recreation Board that the Allen Community Development Corporation (Allen CDC) has voted to recommend funding Allen Station Park with a $1 million proposal. Tim will keep the Board posted as this proposal moves through the Public Hearings and City Council Meetings. PAGE 3 .! PARKS AND RECREATION BOARD MEETING ` FEBRUARY 10, 1997 Tim also reported that the Architects and Engineers had met with CASPER on Friday, February 7 Several issues were discussed, and the architects presented various material samples to be used on the concession building, bridges and walkways. One issue was the inclusion of a 300 foot baseball field. Tim indicated that by shortening one outfield fence, it would make a unique ballfield for a unique facility, and would still meet Little League guidelines. One of the issues discussed with the road engineers was separating the vehicular/pedestrian bridge into two separate bridges. Huitt-Zollars Engineering firm will be getting back with the cost estimates on both variations. Lighting issues were also discussed, and samples of what AISD is proposing to use in the High School site were shown. Everyone felt the lighting was an important issue, and could easily be used to "tie" the facilities together. Currently, AISD is working with TU Electric to determine if their choice would be approved by TU Ornamental lighting might be used at various points around the concession stand, at entries to bridge areas, as well as various other points within the park. Tim indicated that the City is still on line with the proposed Spring 1998 usage of the facility VI. UPDATE ON COUNCIL/BOARD "CONNECT WITH MISSION" CONFERENCE Jim Waldbauer reported on his involvement in the Council/Boards and Commissions meeting. He provided the Board with copies of his comments to the Council as the representative of the Parks and Recreation Board, as well as the Chairman. He also provided copies of the Mayoral presentation to the Boards and Commissions representatives. Jim indicated that this was an excellent opportunity to interact with other Boards and Commissions, as well as gain insight into the direction the City is moving. He indicated very progressive and exciting things on the horizon for Allen within the very near future. VII. REPORT ON JUNE 28, 1997 CELEBRATION Sandy McGowan reported that plans are moving ahead for the June 28th Celebration. She indicated that the company who provided the fire works and lasers last year have been engaged for this year, and that the representatives for Barney have agreed to participate. Sandy has also contacted several acts, including PAGE 4 PARKS AND RECREATION BOARD MEETING FEBRUARY 10, 1997 a clown and juggling partner, possible air "fly -over", U.S. Marine Color Guard, African Choir. Jim Waldbauer suggested that the subcommittee working on programming might need to meet with Sandy and become involved with this event. VIII. UPDATE ON FUN -TIME LIVE PROGRAM AT JOE FARMER RECREATION CENTER Sandy McGowan reported that the implementation of the program had begun, and that most of the "rough spots" were being worked out with Philip Moore, the contractor Sandy provided sample flyers that are passed out to the participants through the AISD The following is attendance and revenue information provided by Sandy Attendance Revenue 249 $ 498 401 $ 801 307 $ 611 276 $ 549 it 265 $ 527 IX. UPDATE ON NEIGHBORHOOD PARK RENOVATIONS AND DEVELOPMENT Tim Derider gave the Board a list of meetings to be held regarding neighborhood renovations and development of parkland. The following schedule will apply, and any and all Board members interested are invited to attend: February 12 Rolling Hills Park neighbors to meet at Recreation Center February 18 Shadow Lakes Park neighbors to meet at Recreation Center February 19 Hillside Park neighbors to meet at Recreation Center February 25 Heritage Park neighbors to meet at Recreation Center February 26 Green Park neighbors to meet at Green Elementary (date not confirmed) Tim indicated that neighbors were currently being notified of the meetings, and staff is anticipating some valuable input from those living close to the facilities L PAGE 5 � PARKS AND RECREATION BOARD MEETING FEBRUARY 10, 1997 X. PROPOSED STUDY OF "THE WOODS" PARKLAND Jon McCarty, City Manager told the Board of an opportunity that Allen has involving "the woods" in the Sun Creek Development. The City recently acquired through deeding and purchase, 75 acres of wooded property The area surrounding this property is currently being developed by Bon Terre, and the property owners immediately around the wooded acreage will need to understand how it will be used. Jon is seeking input on Rowlett Creek Development, and is suggesting the possible involvement of an outside consultant being used to develop a detailed plan for the future of the Rowlett Creek Corridor from Highway 5 to Highway 121. Jon indicated the City has recently hired a Senior Planner, but that she has already been assigned two very major projects, and will not have time to work on the Rowlett Plan for some time. Jon invited the Board members to visit the site and see for themselves the wonderful stand of trees, and he also complimented the foresight of people many years ago that took steps to preserve this area for the citizens of Allen. Following a brief discussion, the Board supported Jon in his desire to see this entire area planned and protected. XL PARKS AND RECREATION DEPARTMENT DIRECTOR SELECTION PROCESS Jon McCarty informed the Board that according to the City Charter, the responsibility of selecting a Director was his, but that he was seeking the support and input from the Parks and Recreation Board Members. He indicated that he would be accepting applications and resumes through the personnel office at the City of Allen. Currently, the deadline is for March 7, 1997, and Jon indicated he may extend that deadline based on applications received. The Personnel Department will do the initial screening on applications, and after selecting those qualified, the Parks and Recreation Board members will be asked to do a second screening and hopefully select five or less for interviews. Jon indicated he would retain the option to add to the list of those being interviewed. He will then interview those applicants, and possibly invite the Board members to meet with the ("� finalists for the position. PAGE 6 PARKS AND RECREATION BOARD MEETING FEBRUARY 10, 1997 Following a brief discussion, the Board indicated it wanted to be involved in the process, and would look forward to hearing from Jon regarding the applications. XII. OTHER BUSINESS Sandy reported that as of this date, the recreation center has 1,950 members on record. Larry Kirk provided a copy of the contract that will be signed by the Allen Sports Association to operate the Concession stand for the upcoming year in various park locations. This was provided as an information only item by staff in Larry's absence. There being no further business, the meeting was adjourned at 9.45 p.m. These minutes read and approved this 17th day of March, 1997 kvffo«_ Ji W dbauer, Chairman I Mike Rippe, Secretary