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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1997 - 03/17 - Special CalledMINUTES PARKS AND RECREATION BOARD SPECIAL CALLED MEETING MARCH 17, 1997 - 7:30 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chairman Mark Stout, Vice -Chairman Mike Rippe, Secretary Ann Campbell Kevin Pierce MEMBERS ABSENT Dan Turner Cheri Jones GUESTS PRESENT Warren Johnson, Collin County Historical Commission Laurelle Zamparelli, Leadership Allen Class Member STAFF PRESENT Jon McCarty, City Manager Tim Dentler, Park Superintendent Sue Witkowski, Secretary Sandy McGowan, Special Activities Coordinator I. CALL TO ORDER The meeting was called to order at 7.35 p.m., by Chairman, Jim Waldbauer PAGE 2 PARKS AND RECREATION BOARD MEETING MARCH 17. 1997 II. CITIZENS COMMENTS There were no guests present wishing to speak to the Board. III. REQUEST TO APPEAR BY WARREN JOHNSON, COLLIN COUNTY HISTORICAL COMMISSION REGARDING PLACEMENT OF HISTORICAL MARKER IN ALLEN STATION PARK City of Allen resident, Mr. Warren Johnson introduced himself to the Board and presented a brief background on his involvement in the Collin County Historical Commission, as well as the Allen Historical Guild. He indicated he was looking for a location to place a historical maker regarding the history of Allen, that involves Mr. Ebenezer Allen, the train robbery in Allen. Mr. Johnson indicated that funding was in place through Collin County for the $850 required to pay for the marker. After talking to Mr Jon McCarty, City Manager, he was directed to appear before the Parks and Recreation Board regarding the possibility of placing that marker in Allen Station Park. Should the Park Board agree that this is a good idea, then Mr. Johnson will appear before the City Council to receive their input. The Board agreed that this was an appropriate facility in which to place these markers, and that Mr Johnson had their approval to move forward with plans to get these markers approved. Following a brief historical presentation by Mr. Johnson, Mr. Jim Waldbauer, Chairman, felt that there was sufficient information involved to warrant two markers within this facility, and he indicated that he felt the Parks and Recreation Department would be able to fund the second sign, at a cost of $850. IV. APPROVE MINUTES FROM FEBRUARY 10, 1997, REGULAR CALLED MEETING MOTION: Anne Campbell moved to accept the Minutes as corrected, and Kevin Pierce seconded. The Motion carried 5 for, 0 against. I PAGE 3 PARKS AND RECREATION BOARD MEETING MARCH 17. 1997 V. SUBCOMMITTEE REPORTS Anne Campbell reported that her subcommittee had met with Sandy McGowan regarding the June 28th Celebration plans. Anne reported that Sandy had many ideas and that plans were moving ahead. Sandy McGowan reported on a meeting held this dated with Randy Beckham, Craig Gillis, Mike Stephens, George Conner, Jimmy Knipp. She reported that Bethany Road would be closed from Allen Heights to Edelweiss the evening of the fireworks. She also reported that she would be meeting with Jon McCarty on the 18th of March regarding the additional funding being requested for the program. Sandy also indicated that she would be moving ahead with plans for obtaining sponsors for the program. Sandy indicated that she is still in the process of locating a band for the evening. Concessionaires will be professionals, maybe three different vendors, spread throughout the facility. The subcommittee agreed to meet at 4 p.m. on March 27th at the Joe Farmer Recreation Center. ® Jim Waldbauer reported that his subcommittee met with City staff and developed a list of proposed capital improvement projects. Tim Dentler provided the Board with a copy of that list which included 22 ideas: 1. Additional athletic facilities 2. New neighborhood parks 3. Park maintenance vehicles and equipment 4 Completion of mission hike/bike trail links 5. Beautification projects to unify the city 6. Land purchase for future park land and community facilities 7 Various additional equipment 8. Centralized park maintenance facility 9 Renovations/modifications to old clubhouse at Bethany Lakes 10. Natatorium 11. Improvement projects to greenbelts in areas of existing development 12. Completion of future phases of Allen Station Park 13. Nature center in Suncreek park area 14. Historical preservation projects 15 Land purchase and new facility for a Senior Citizens center 16. Landscaped City entry monuments at various City limit lines 17. Minor league baseball facility 18. Additional computers and CADD system for long range planning PAGE 4 PARKS AND RECREATION BOARD MEETING MARCH 17. 1997 19. City fitness center 20. Additional recreation center 21. Tennis club (possibly tie together with fitness center/Natatorium) 22. City golf course After reviewing the list of projects, Jim invited the Board to add to the list, delete from the list, and be prepared to prioritize the list at their next regular Parks and Recreation Board Meeting, scheduled for April 14 VL UPDATE ON ALLEN STATION PARK - TIM DENTLER Tim Dentler made a brief presentation on Allen Station Park, and reported that Clark Condon has shipped the latest package to the City with their latest drawings and specifications. They are still planning on going to City Council in April with the bid specification package, and are therefore still on schedule. Tim pointed out that the latest proposed budget numbers were being presented to the Allen Community Development Corporation this evening with the hopes of additional funding being approved. Mark Stout said that he was disturbed over the playground being removed from Phase I and added as a bid alternate. Tim indicated that the hope was that the bids would come in under budget, and therefore the bid alternate items could be added back to the project. He also indicated that much of what would happen with this facility will depend on the funding made available. Jim Waldbauer indicated he was very disappointed with the process this facility has gone through, and in particular the rising costs associated with it. He indicated that it had been very difficult for him to justify the position of the Parks and Recreation Board to the Allen Community Development Corporation as well as the City Council with the changing numbers. Jim indicated that for instance, the previous estimates for landscaping had been $300,000 and now it is at $590,000 for landscaping. VII. UPDATE ON NEIGHBORHOOD PARK RENOVATIONS AND DEVELOPMENT -TIM DENTLER Tim briefly reported that the plans for renovations at Reed, Rolling Hills and Hillside Parks, along with the proposed development of Green, Heritage and Shadow Lakes Parks were moving along as scheduled. The Department is PAGE 5 PARKS AND RECREATION BOARD MEETING MARCH 17. 1997 currently awaiting preliminary sketches from the architect on these facilities. These sketches will be taken to the neighborhood committees for their review. Tim encouraged any interested Board members to attend these meetings. VIII. PARK CLASSIFICATION SYSTEM UPDATE Tim indicated that he was currently looking at the issue of reclassification of the parks in Allen. The National Recreation Parks Association (NRPA) now looks differently at classifications, and the goal for this department had been to reclassify according the NRPA standards. Tim also indicated that the Mandatory Park Dedication Ordinance needs to be updated with new fees and land requirements. IX. OTHER BUSINESS Sandy McGowan Board to review a proposal done for the Recreation Center regarding workout equipment. Jim indicated that the next Park Board Meeting might be an appropriate time to review the use of the room that would contain the workout equipment. Sandy indicated that she would ask Jay Foster and Bruce McDonald to be prepared to present the issue to the Board. Jim also indicated that it might be an appropriate time to review the rules and regulations that govern the Center now that it has been operational for one year. Tim indicated that he had a request from the Boys Scouts of America regarding the annual use of Bethany Lakes Park for an overnight camp out that would involve adults doing Leadership Training. He indicated that the Fire Marshall would be contacted regarding any campfires in the facility. This would be held on May 31, 1997. Jon McCarty, City Manager spoke briefly to the Board and indicated that the he had received 40 applicants for the position of Director of Parks and Recreation. Of those 40, it has been determined by the Personnel Department that 22 are qualified applicants. He asked the Board if they felt further reduction would be appropriate by the City prior to their screening process. The Board indicated they wanted to see all 22 qualified applicants. The Board agreed to meet on March 27th, 4 p.m., to review their top candidates and reach a consensus to forward to the City Manager regarding their recommendation for 5-6 interviews. I A PAGE 6 PARKS AND RECREATION BOARD MEETING MARCH 17, 1997 Jon indicated he would send a cover sheet (scoring matrix) along with copies of all 22 candidates to the Board by the end of the day on Wednesday, March 19 There being no further business, the meeting was adjourned at 9:10 p.m. These minutes read and approved this 14th day of April, 1997 �C J' aldbauer, Chairman Jil' Mike Rippe, Secretary