Loading...
HomeMy WebLinkAboutMin - Parks and Recreation Board - 1997 - 05/12 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING MAY 12, 1997 - 7:30 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chairman Mike Rippe, Secretary Ann Campbell Cheri Jones Dan Turner MEMBERS ABSENT Mark Stout, Vice -Chairman Kevin Pierce GUESTS PRESENT Laurelle Zamparelli, Leadership Allen Class Member Ted Rust, Shadow Lakes Resident STAFF PRESENT Larry Kirk, Program Coordinator Tim Dentler, Park Superintendent Sandy McGowan, Special Activities Coordinator Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 740 p.m., by Chairman, Jim Waldbauer. II. CITIZENS COMMENTS PAGE 2 PARKS AND RECREATION BOARD MEETING MAY 12, 1997 There were no citizens wishing to speak at this time. III. APPROVE MINUTES FROM APRIL 14, 1997, REGULAR CALLED MEETING MOTION: Mike Rippe moved to accept the Minutes as presented, and Cheri Jones seconded. The Motion carried 5 for, 0 against IV. SUBCOMMITTEE REPORTS There were no subcommittee reports to be made at this time. V. UPDATE ON NEIGHBORHOOD PARK RENOVATIONS AND DEVELOPMENT - TIM DENTLER Tim indicated that he had some very preliminary sketches to show the Board regarding the architectural proposals for Green Park and Hillside Playground. He indicated that there had been no specific budget numbers put to either of the suggestions, so these were for information only He indicated that there might be a theme for each facility, and that some ideas were written up in a document he passed among the Board members. Tim reminded the Board that the renovations would be taking place at Reed, Rolling Hills and Hillside, with the development of new parks taking place at Shadow Lakes, Green and Heritage Park. Chairman, Jim Waldbauer indicated that it would be a good idea for the Board to review the preliminary drawings prior to them going to committee. Mr. Baldwin will be invited to attend the next Regular Parks and Recreation Board Meeting and share with the Board his ideas and drawings for these facilities. Tim reported that both bond funds as well as Park Dedication Funds would be used to fund these facilities. Reed, Heritage Park, Rolling Hills and Hillside will be funded with park bond funds, while Shadow Lakes and Green will be funded with Park Dedication Funds paid to the City during development of surrounding lands by the developer. Jim Waldbauer indicated that a Special Meeting may be called to review the park designs. Concerns were expressed about the removal of a tree from the Hillside Play Area, and Tim offered PAGE 3 PARKS AND RECREATION BOARD MEETING MAY 12, 1997 assurances that he would evaluate the tree prior to removal. Questions were also raised about underpasses being built so that hike and bike trails could be accessed from one side of a major street to another Jim Waldbauer indicated that those ideas were being incorporated into the widening of McDermott, Exchange and other major thoroughfares. He indicated that it is often difficult to make room under existing bridges VI. ALLEN COMMUNITY DEVELOPMENT CORPORATION UPDATE - LARRY KIRK ALLEN COMMUNITY DEVELOPMENT CORPORATION UPDATE - LARRY KIRK Larry Kirk reported that the Allen Community Development Corporation Board had voted to sell bonds for $5.3 million, the bulk of which will be spent on Allen Station Park ($3.3 million). Questions were raised about the laws and their effect on the 4a and 4b taxes - Larry indicated that at the present time, the control would continue to lie with the cities involved rather than be controlled by the State. There will be more changes to the 4a taxes rather than the 4b taxes. They will have to justify their proposed expenditures and show that it will be to the city's benefit. VII. ALLEN CHURCH OF CHRIST LEASE - LARRY KIRK Larry Kirk reported that the above captioned item had been "pulled off' of the City Council Agenda for this coming Thursday night, (May 15) He indicated that there were questions raised by both the attorney representing the church as well as the attorney representing the City of Allen. VIII. SET PRIORITIES FOR FUTURE PARK PROJECTS Jim Waldbauer indicated that he and Mike Rippe had been meeting with staff to develop a list of Suggested Priorities for Park Issues. Each of the Board members were provided with a list of projects, and Jim asked that each of the members take the list home and prioritize it using the guidelines of applying 20 points to the list of 23 projects. He asked that staff then provide this list of proposed projects to Tim Dentler for compilation. Tim Derider reported that even though there are specific projects on this list, and even though there may be some priorities come off of this list, it is very possible that in the future, this project may not happen. Tim reminded the Board of their role as an advisory PAGE 4 PARKS AND RECREATION BOARD MEETING MAY 12, 1997 Board. Staff reviewed the list of proposed projects which is are coded as follows: NF -New Facility LA -Land Acquisition E -Equipment BP-Beautification/Preservation EF -Exist. Facilities Additional athletic facilities (ball fields, soccer fields, etc.) NF New Neighborhood Parks NF Park Maintenance vehicles and equipment E Completion of missing hikeibike trail links NF Beautification projects to unify the city BP/EF - add irrigation to existing facilities where none exists - additional trees for parks and streets - landscaping amenities (by common theme) in various medians - wildflower program Land purchase for future park land and community facilities LA Various additional equipmentE - amphitheater sound system - rec center exercise equipment - rec center seating (along the circular wall inside) - exercise equipment for senior citizens Centralized park maintenance facility NF Renovations/modifications to old clubhouse at Bethany Lakes EF Natatorium NF Improvement projects to greenbelts in areas of existing development BP/EF - Shadow Lakes, etc. Completion of future phases of Allen Station Park NF Nature Center in Suncreek park area NF Historical preservation projects BP - old interurban depot - railroad cars for Allen Station Park Land purchase / new facility for a Senior Citizen Center LA/NF Landscaped City entry monuments at various city limit lines (Hwy 75, FM 2170, etc.) BP Minor League baseball facility (possible multi -use facility??) NF Additional computers and CADD system for long range planning E City Fitness Center NF Additional Recreation Center NF Tennis Club (tie together with Fitness Center/Natatorium) NF City golf course (9 hole/18 hole??) NF Pump for Recirculation of rock waterfall at the Recreation Center BP/EF PAGES PARKS AND RECREATION BOARD MEETING MAY 12, 1997 IX. UPDATE ON JUNE 28TH CELEBRATION - SANDY MCGOWAN Sandy McGowan gave a brief review of the presentation that has been prepared for proposed sponsors of the big TV screen at the June 28th celebration. The screen, plus cameraman, will run approximately $5,000. Sandy indicated that everything is on schedule and that the dress rehearsal will help finalize last minute details. X. DR. PEPPER SPONSORSHIP CONTRACT - LARRY KIRK Larry indicated that he would be presenting the Or Pepper Contract to City Council on Thursday, May 15 He gave the Board a copy of the proposed contract for their review, and indicated that the first time he presented this to the City Council, it was presented as an Agreement rather than a Contract. Larry reviewed the fact that 15 scoreboards would be presented to the City, as well as $4.50 per case of product sold through vending machines. He indicated that it was a renewable 10 year contract. Dr. Pepper has placed a value of $46,000 to the City of Allen on this contract. Larry indicated this contract would apply only to City of Allen Parks and Recreation facilities, other facilities within the City such as Municipal Annex and Police Department, will not be included in this Contract. XI. OTHER BUSINESS Board members were provided with a memorandum from City Manager, Jon McCarty which outlined the candidates whom he had interviewed for the position of Director of Parks and Recreation. He indicated he would be making an offer as early as Tuesday. May 20. XI. ADJOURN There being no further business, the meeting was adjourned at 9 43 p.m. A L 11 PAGE 6 PARKS AND RECREATION BOARD MEETING MAY 12, 1997 These minutes read and approved this 9th day of June, 1997 J' aldbauer, Chairman Mike Rippe, Secretary