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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1997 - 07/21 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING JULY 21, 1997 - 7:30 P.M. PARR MEMBERS PRESENT Jim Waldbauer, Chairman Mark Stout, Vice -Chairman Ann Campbell Cheri Jones Dan Turner Kevin Pierce MEMBERS ABSENT a Mike Rippe, Secretary GUESTS PRESENT Laurelle Zamparelli STAFF PRESENT Don Horton, Director of Parks and Recreation Larry Kirk, Program Coordinator Tim Derider, Park Superintendent Sandy McGowan, Special Activities Coordinator Sue Witkowski, Secretary I. CALL TO ORDER The meeting was called to order at 7:40 p.m., by Chairman, Jim Waldbauer. Jim also took a moment to welcome Mr. Don Horton to the City of Allen as the a Director of Parks and Recreation. I A I PAGE 2 PARKS AND RECREATION BOARD MEETING JULY 21, 1997 II. CITIZENS COMMENTS Laurelle Zamparelli, a resident of Allen reported that the Allen USA Celebration was great and congratulated staff on their efforts. She also reported that the Allen American was still indicating the location for the Parks and Recreation Board Meetings to be in City Hall. Staff indicated that the Allen American had been faxed copies of the Board agenda for the past several months. "I V APPROVE MINUTES FROM JUNE 9, 1997, REGULAR CALLED MEETING MOTION: Mark Stout moved to accept the Minutes as presented, and Cheri Jones seconded. The Motion carried 6 for, 0 against. SUBCOMMITTEE REPORTS There were no subcommittee reports to be made at this time. Chairman Jim Waldbauer reviewed the structure of the subcommittees, which are as follows: Council/Board Liaison Park Facilities Capital Improvements Progranuning Fee Policy, Fund Raising/Sponsorship STAFF PRESENTATIONS Jim Waldbauer Dan Turner and Kevin Pierce Mike Rippe and Jim Waldbauer Dan Turner and Anne Campbell Mark Stout and Cheri Jones Sandy McGowan, Special Activities Coordinator indicated she had been with the City of Allen for 10 years, and that her job responsibilities included the following: overseeing the Recreation Center and three staff members, Fun Time Live, Senior Citizens, as well as three major special events during the year Those events include the Haunted Trail, Celebrate Allen, and the Tree Lighting Ceremony Sandy also indicated that she had recently graduated the Leadership Allen Class IX. Sandy also presented a brief background on the Enterprise Accounts versus the General Operating Budget. PAGE 3 PARKS AND RECREATION BOARD MEETING E�°' JULY 21, 1997 Tim Dealer, Park Superintendent, indicated he had been with the City of Allen for 2.5 years, and is responsible for overseeing 15 full-time permanent employees, along with one part-time permanent employee. Tim indicated he was responsible for planning, organization and supervision of the maintenance of parkland, greenbelts, ponds, Allen Cemetery, entryways, as well as support for all special events. Tim also reported that he holds a Chemical Applicators License, Irrigators License, is an Irrigation Auditor, and holds a Bachelor's Degree in Landscape Architecture from Texas A&M University He reported that he is half -way on his mission to become a Licensed Architect. Kevin Pierce inquired as to whether the dead trees on Allen Heights were going to be replaced, and Tim indicated that they probably would not be replaced until irrigation is installed on Allen Heights. Larry Kirk, Program Coordinator indicated that he is responsible for all Adult Athletic Programs, which include Basketball, Softball, Volleyball, as well as the aquatic programs for the City, and is the liaison with the Allen Sports Association. Larry indicated he is not on the Board at the Allen Sports Association at the present time, but does attend all of their meetings. Larry indicated that upon the completion of the evening learn to swim classes, Ford pool is now open on Monday through Thursday from 1-7 p.m., Friday and Saturday, 1-9 p.m., and Sundays, 1-6 p.m. He indicated that the numbers of people attending during the additional hours in the evening were not substantial, but he feels it is important to offer the pool to those wishing to use it. VI. REVISE REGISTRATION COSTS FOR ENTERPRISE ACCOUNTS - LARRY KIRK Larry Kirk provided the Board with a copy of the ordinance outlining the fee structure for the Parks Department. Larry indicated that these fees had not been updated since 1994 Larry also provided the Board with a copy of his proposal that will be going to City Council on August 7 for approval. Larry indicated that in some cases, he was asking for a range of fees to be charged so that each season could be adjusted according to what they actually need to operate. For instance, the adult softball has a large "credit" with the Allen Umpires E PAGE 4 E PARKS AND RECREATION BOARD MEETING JULY 21, 1997 Association, and therefore will not need to charge as much for the fall league as he probably will for the spring league. If approved, the range would allow staff to adjust the fees within that range without having to return to Council and update the ordinance. Larry indicated he was also proposing doing away with the user fee of $2 per season for residents, and $5 per season for non-residents to use the fields. He is proposing the implementation of a "User Fee - Field Enhancement Fund" whereby fields would be rented for $4 per hour (youth size fields) and $6 per hour (adult size fields). Those funds collected would be deposited directly into the Field Enhancement Fund and would be expended on field upgrades and improvements Larry also assured Board members that scholarships were available for all of the City's youth programs and that no child would be turned away for a lack of funding. VII. UPDATE ON ALLEN STATION PARK - TIM DENTLER Tim Derider provided the Board with photos taken on Thursday, July 17, showing progress being made at Allen Station Park. He indicated the grading was close to being finished, in the northern first phase. He also indicated that negotiations had been made with the contractor to sod rather than sprig the fields. Tim indicated that March 1998 remains the target date for completion. Mark Stout indicated concern over excess funds available on the Cedar Road project, and how those funds might be expended. Tim indicated that the Allen CDC Board would have full control over that since they were funding the project. Mark indicated he wanted more information on the project, and was requesting more input on how excess money might be spent. Larry Kirk indicated that the first opportunity to hold a tournament on that facility would probably be in July, 1998. Tim said the facility would be overseeded with rye grass, and therefore, could be deceptive as to its durability in the beginning. Following a brief discussion, it was determined that Dan, Ann, Cheri, Tim and �'' Sandy would meet this coming Saturday morning at 10 a.m. at City Hall in the L temporary Parks and Recreation offices to plan a celebration for the beginning of construction at Allen Station Park. PAGE PARKS AND RECREATION BOARD MEETING JULY 21, 1997 VIII. WRAP-UP OF JUNE 28"' CELEBRATION - SANDY MCGOWAN Sandy McGowan thanked all the Board members for the support and hard work to make this event a success. Sandy shared some of the notes she had received following the June 28' Celebration, along with a scrapbook of photos taken during that event. She also gave the Board members autographed pictures of the entertainers. Sandy also reported on the support she had received from one of the homeowner in the Shadow Lakes subdivision. She also indicated that the "glowsticks" had profited $3,000, and that concessions made about $1,000 for the City IX. OTHER BUSINESS Sandy McGowan reported that the weight equipment will be in the Ree Center prior to the end of September, 1997 Jim Waldbauer reported that he wanted some input in the products being purchased. Sandy indicated she would bring him information to the next meeting, but that she would need to order the equipment in September in order to have it in place by October 1. She also reported that it was being proposed to charge an additional $24/per year for a member to use the exercise equipment at the Center Mark Stout indicated he wanted to have a Parks and Recreation Board Saturday workshop to re-emphasize the role of the Board. Jim Waldbauer suggested that it would be a good idea to set a date at the August meeting for such a workshop, thereby including any possible new appointees to the Board. Dan Turner indicated that he had participated in the interview process for a firm to do the Rowlett Creek/Woods proposal. Following those interviews, the firm of Halff and Associates was recommended for Council to authorize the City Manager to enter negotiations and contract with. The Firm of David Baldwin was also recommended should negotiations become halted with Halff and Associates. Don Horton reported that David Morgan (Project Manager) of Halff and Associates was a former resident of Allen as well as a former member of the Parks and Recreation Board. Don Horton reported that he and Jon McCarty had met with Or Barbara Erwin this date to begin discussions on the natatorium. He invited all interested Board members to contact him at their convenience regarding input on this facility PAGE 6 PARKS AND RECREATION BOARD MEETING JULY 21, 1997 When asked if the current funding would be enough to build that facility, he indicated that was yet to be determined. IX. ADJOURN There being no further business, the meeting was adjourned at 9.46 p.m. These minutes read and approved this 11th day of August, 1997 ii T aldbauer, Chairman A Mike Rippe, Secretary