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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1998 - 04/13 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING APRIL 13, 1998 - 7:30 P.M. PARB MEMBERS PRESENT Mark Stout, Chairman Mike Rippe, Vice -Chairman Kevin Pierce Anne Campbell, Secretary Laurelle Zamparelli MEMBERS ABSENT Cheri Jones Dan Turner IGUESTS PRESENT Teresa Biddick, Open Space Manager, Collin County Brenda Terrell, Collin County Open Space Boardmember STAFF PRESENT Don Horton, Director of Parks and Recreation Sue Witkowski, Secretary Tim Dentler, Park Superintendent Larry Kirk, Athletic/Aquatic Programs Supervisor Kim Spearman, Chemical Technician Bobby Trevino, Park Supervisor CALL TO ORDER Chairman, Mark Stout called the meeting to order at 7:30 p.m. 11 Page 2 Parks and Recreation Board Meeting April 13, 1998 III. CITIZEN COMMENTS There were no citizens wishing to speak at this time. III. APPROVE MINUTES FROM MARCH 3, 1998, REGULAR CALLED MEETING MOTION: Mike Rippe moved to accept the Minutes as presented, Kevin Pierce seconded, and the Motion carried, 5 for, 0 against. IV. INTRODUCTION OF PARKS AND RECREATION STAFF Tim Deader introduced Bobby Trevino, Park Supervisor, and Kim Spearman, Chemical Technician, to the Board and provided a brief history on each of the employees. Tim expressed his pride in the staff and their accomplishments in Allen. The Board welcomed staff and thanked each of them for taking the time to attend. Chairman Mark Stout asked that Items X. and XI. be moved forward on the agenda and opened discussion on these items. X. NEIGHBORHOOD PARK DEVELOPMENT RECOMMENDATION Park Superintendent, Tim Dentler made a brief presentation on the history of the park renovations and provided the latest plan to the Board. That plan would consist of advertising for the items to be done primarily to 4 facilities, rather than 6, and those facilities would be the ones originally put before the voters during the bond election. Reed, Rolling Hills, Heritage Park and Hillside Play Area are being proposed to be bid with the City acting as the General Contractor on these projects. Tim reported that no one is having success with bidding these size projects in a time when much larger and more financially rewarding projects are available. Also Tim informed the Board that the Public Works Department has offered to let the Parks and Recreation Department "piggy back" on their concrete contract which would Page 3 Parks and Recreation Board Meeting April 13, 1998 automatically be a savings on the per square foot price of concrete on these facilities. Mike Rippe inquired as to what contingencies would be available if these latest bids again came in too high. Tim responded that the items were being bid on a basic unit price, and could therefore be pulled out on an "item by item" basis if necessary to come within budget. Don Horton told the Board that the next step following this Boards approval, would be to take this item to the Services Subcommittee which meets on Thursday, April 14, and from that point it might go directly to bid, or it might require Council approval. MOTION: Mark Stout moved to recommend staff proceed with the neighborhood park renovations, and also that these renovations would be performed on four facilities rather than on six as previously proposed. Kevin Pierce seconded, and the Motion carried 5 for, 0 against. XT. PARK CLASSIFICATION STUDY Tim Dealer made a brief presentation regarding the proposed park classification study, and the fact that it had been presented to the Capital Improvements/Long Range Planning subcommittee. Tim provided the Board with a copy of the proposed "Parks and Facilities Maintenance Standards", which defines Class A, B, C and in some cases, Class D areas within facilities. Tim emphasized that the entire facility would not be classified as a "Class A, B, C, or D" facility, but that areas within each facility may have different requirements. For instance, the turf on the Ford Park Soccer Fields would be a Class A, while the areas around the actual playing turf may be a Class B. An area within a facility that may have a wildflower area, and would be a Class D, simply due to the infrequent mowing and chemical treatment. Tim's support materials included standards for the following: Turf Maintenance, A, B, C and D Tree Maintenance, A, B, C and D Shrub Maintenance, A, B, and C El Ground Cover Maintenance, A, B and C Seasonal Color Maintenance, A, B and C Litter Control Maintenance, A, B, C and D Page 4 Parks and Recreation Board Meeting April 13, 1998 Irrigation Inspection, A, B and C Playground Maintenance, A Park Building/Structure Maintenance, A Trail/Sidewalks/Parking Lots and Road Maintenance, A Lake and Pond Maintenance, A Tim indicated that the next step in the process would be to classify each area within each facility He also indicated he would be returning to the Board with a map of each area and the standard of maintenance to be applied. Don Horton emphasized the importance of this process in his approach to the City Council for budgetary needs during the next few months A brief discussion was held on "organic" approaches to maintenance of facilities within Allen. Don Horton offered that there might be an opportunity to do a test site at which organic means could be used on one soccer field, while traditional methods could be applied to the adjacent field. This would allow staff to evaluate cost, man hours, and effectiveness in a controlled manner. V. GOALS FOR STANDING SUB -COMMITTEES SUBCOMMITTEE REPORTS Council/Board Liaison Mark said he did not have anything to report at this time, and that he would set up a meeting with Laurelle, since he and she represent this committee. Don Horton indicated that he had some ideas and would be happy to set an agenda and notify both Mark and Laurelle of that meeting. Both agreed that this would help them. Capital Improvements/Long Range Planning Mike Rippe reported that this subcommittee had met on April 2, and were presented with the park classification proposal, along with the update on neighborhood park renovations. The following information was developed during that meeting: Purpose: To evaluate the needs of the community and establish long range plans �+ for development of the park system as well as assist staff in prioritizing ■ projects for the Capital Improvement Program. Developing a tool for �1 accomplishing these tasks, which includes a process of promoting the Page 5 Parks and Recreation Board Meeting April 13, 1998 issues to the community and creating standards for establishing the end product. Board Appointments: Mike Rippe Mark Stout Staff Liaison(s): Tim Dentler, Park Superintendent Goals for 1998: • To explore and work with staff to develop standards for maintenance and to use these standards to develop a service level study for budgetary use. • Complete a plan for the development and renovation of the Neighborhood Parks. • Planning and development of the concession/restroom building at Bolin Park. • Participate in the planning of Allen Station Park, Phase H. • Planning for Practice Facilities (study of data and need which includes short-term needs). • Median Development Standards. • Planning for future recreation center • Study of need for future public Gold Course and location. Fund Raising/Sponsorship Kevin Pierce made a brief presentation on the Fund Raising/Sponsorship Subcommittee meeting with updates on Allen USA Celebration, along with sponsorships that had been promised to the City of Allen. The following information was developed during that meeting: Purpose: To explore new ways to fund recreation, athletic and aquatic events. Board Appointments: Dan Turner Kevin Pierce Staff Liaison(s): Larry Kirk, Athletic/Aquatic Programs Supervisor Sandy McGowan, Recreation Superintendent Goals for 1998: Page 6 Parks and Recreation Board Meeting April 13, 1998 • Raise funding for present and future events. Acquire major sponsor for June 27" show Rent the amphitheater at the rec center to outside shows. Sponsor musical groups in the amphitheater and charge an admission price. Hold workshops such as Howard Garrett and charge an admission price. • Fund capital purchases eliminating need to rent equipment in the future. Radio headset used for communication at events. Sound and light equipment. Programming Athletic/Aquatics Anne Campbell reported that their group had met and discussed the recommendation of Brinkley -Sargent with Counsilman/Hunsaker for the design of the natatorium. A brief discussion was also held regarding the newspaper article indicating that AISD would be putting in a $4.3 million bond proposal to be used on the natatorium for an upcoming bond election. The following information was developed during that meeting: El Purpose: To facilitate new and different Recreation Center classes, Special Events, and Athletic Events. To evaluate existing programs. To take a lead role in acquiring information for new programs from the Community Board Members: Anne Campbell Cheri Jones Staff Liaison(s): Larry Kirk, Athletic/Aquatic Programs Supervisor Sandy McGowan, Recreation Superintendent Goals for 1995: • Develop and implement new recreation center programs Rock Climbing Bowling classes Canoeing Inline Skating Day trips for all citizens Horseback riding Page 7 Parks and Recreation Board Meeting April 13, 1998 • Develop and implement new athletic and aquatic classes and activities. Sand volleyball Adult flag football Youth flag football in conjunction with ASA Inline hockey for adults Ice hockey for youth Scuba diving classes Stroke clinics for swimmers Start and flip classes for swimmers • Survey of citizens Attach survey to the fall/winter recreation center brochure Survey users of the rec center for program wishes MOTION: Kevin Pierce made a Motion to recommend the goals brought forward by the subcommittees, and the assigning of staff to work toward those published goals. Mike Rippe seconded, and the Motion carried 5 for, 0 against. VII. TERESA BIDDICK - REPRESENTING COLLIN COUNTY OPEN SPACE Teresa introduced Brenda Terrell to the Board as a member of the Collin County Open Space Board and provided a brief background on the Open Space Committee and their role in the preservation of open space in Collin County She spoke briefly to the process by which someone could be appointed to the Bond proposal committee, and that one of the main goals of the County Commissioners of Collin County is that taxes not be raised. She indicated that February 20, 1999 is the target election date for the proposed bond package. Brenda Terrell indicated that education and recreation was one of the primary goals and that appointments to the bond committee would be made within the next month, with recommendations coming from individual County Commissioners, and appointments being made with the approval of the entire Commission. Teresa Biddick provided information to the Parks Board and indicated that she would be available at any time to answer questions should any arise. Page 8 Parks and Recreation Board Meeting April 13, 1998 VIII. ROWLETT CREEK UPDATE Don Horton provided a brief update on the Rowlett Creek Study being performed by Halff and Associates. While emphasizing the importance of this study, he pointed out landowners along Rowlett Creek, who will play an important role in any the preservation of these floodplains. He indicated that the land currently held by the McDermott Family will probably end up in either the Conemara Preserve, or with the City of Allen depending upon whose goals best meet the family vision for this property. There is a possibility of 400-600 acres of land involved in this open space project. Don said he would be keeping the Board informed of further updates on this issue. IX. MUSTANG CREEK MOTION: Laurelle Zamparelli moved to table the above item until the next Regular Parks and Recreation Board Meeting. Anne Campbell seconded, and the Motion carried, 5 for 0 against. XII. UPDATE ON ALLEN USA CELEBRATION Sandy McGowan gave the Board a brief update on the Allen USA Celebration Plans, and indicated that everything was going well. She also reported that corporate sponsors are beginning to come forward with donations, and that special facilities and plans are being made for those sponsors for the night of the event. Sandy played a short video of two of the entertainers that are being hired for the event, those being a gymnastics act, and a group of impersonators. Sandy provided the Board with copies of the proposed flyer to be placed in local businesses advertising the event. She also reviewed the person who will be doing the National Anthem. XIII. UPDATE ON POOL REPAIRS Larry Kirk provided the Board with a brief report on repairs being made to Ford Park Pool by Leslie's Pool Repair. Larry indicated that they would be repairing leaks in the pool, maintenance work in the pump room, and the replacement of sand and gravel in the filter beds. He Page 9 Parks and Recreation Board Meeting April 13, 1998 indicated the facility would be ready for the public by May 23, 1998. Leslie's is acting as the general contractor and subcontracting the work on this facility XIV. ITEMS OF INTEREST Allen Station Park Update The facility is open for games as of this evening. Mark Stout indicated that staff might consider naming the concession areas and fields by something other than numbers, possibly something with the train station theme. Don Horton reported that this Saturday, April 18, would be the Grand Opening Celebration for Allen Station Park. He indicated that tours of the historic dam site will begin at 1 p.m. and continue until 5 p.m. At 2 p.m., there will be a parade of athletes done by the Allen Sports Association, with remarks being offered by the Mayor as well as the President of the AISD Board of Trustees. Skydivers have been hired and will be diving into the facility at time, as well as a children's choir from Anderson Elementary will be used. XV. FUTURE AGENDA ITEM REQUEST None were brought forward for discussion. 1Ykt> nIII [1111wil There being no further business, the meeting was adjourned at 9:45 p.m. These minutes read and approved this 8th day of June, 1998. /Ai q Mark S ut, C ar=n Anne C� Abell, ,'ecru I