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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1998 - 10/12 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING OCTOBER 12, 1998 - 7:30 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chair Kevin Pierce, Vice -Chair Dan Turner Laurelle Zamparelli Mike Rippe Chert Jones MEMBERS ABSENT Anne Campbell, Secretary GUESTS PRESENT Danny McLarty, MBA Architects Dave Baldwin, Landscape Architect STAFF PRESENT Don Horton, Director Tim Dentler, Park Superintendent Larry Kirk, Athletic/Aquatic Programs Supervisor Sandy McGowan, Recreation Superintendent Sue Witkowski, Secretary I. CALL TO ORDER Vice -Chair Mike Rippe called the meeting to order at 7:35 p.m. II. ELECTION OF OFFICERS A. Chair B. Vice Chair Page 2 Parks and Recreation Board Meeting October 12, 1998 C. Secretary Due to the planned late arrival of two Board members, it was determined that this item would be placed later on the agenda. III. APPROVAL OF MINUTES FROM AUGUST 10, 1998, REGULAR CALLED MEETING MOTION: Kevin Pierce moved to accept the minutes as presented from August 10, 1998 Regular Called Meeting. Cheri Jones seconded, and the Motion carried 4 for, 0 against. APPROVAL OF MINUTES FROM SEPTEMBER 14, 1998 REGULAR CALLED MEETING MOTION: Jim Waldbauer moved to approve the minutes as presented from September 14, 1998 Regular Called Meeting. Kevin Pierce seconded, and the Motion carried 4 for, 0 against. IV. CITIZENS COMMENTS There were no citizens present wishing to speak to the Board at this time. V. DEPARTMENT/PROJECT UPDATES A. Neighborhood Park Renovations Director, Don Horton reported that four of the park renovation projects were underway at this time. He indicated that the dirt work was complete and the renovations are on schedule in Reed, Heritage Park, Hillside Playground and Rolling Hills Parks. He also reported that the two bids were still being negotiated with the apparent low bidder on (Green Park and Shadow Lakes Park). Every effort is being made to bring these two projects within budget. Once this has been negotiated, then it will go to Council for approval. ;r Page 3 Parks and Recreation Board Meeting October 12, 1998 B. Railroad Property Don reported to the Board that the negotiations with the railroad company have reached a major stumbling block. He reported that this agreement may not move ahead. Don indicated he would be taking this issue to Council this coming Thursday night to receive guidance on how he should proceed with negotiations. Don wanted the Board to be aware of this issue since some of the planning being done by the Board involves Allen Station, Phase II and the possible use of the railroad property running on the western portion of the park. C. New City Hall Don reported on the progress of the City Hall project indicating that the Parks and Recreation Staff were managing this project, and that the bidding on utilities and excavation, along with parking lots and foundation work were now out for bid. Construction on these items could begin within three weeks. Don also reported that the artist had been hired to work on the team along with David Baldwin. He indicated that the use of limestone would be a major feature of the project, along with a water feature. Don indicated he would be bringing the artists concepts forward to this Board in the near future. D Allen Station Park, Phase II Don informed the Board that he had met last week with Sheila Condon and Mark Spencer regarding Allen Station Park, and the submission of another grant application on this project. Don said the Master Plan is being reviewed, and the City will be looking to increase the amount of land in the second phase of Allen Station Park. That land might be south along Cottonwood Creek. D Rowlett Creek Don reported having met with all adjacent landowners with the exception of one, that being the Hamilton Family He is hoping the land will be donated for parkland. Halff and Associates are to finish the project and it will move much quicker now that the meetings with landowners has been completed. There will be a meeting of the Parks and Recreation Board at which time a Public Hearing will be held regarding this issue - could be as early as I the next Regular Meeting of the Parks and Recreation Board. Page 4 Parks and Recreation Board Meeting October 12, 1998 E. Mustang Creek Park Superintendent, Tim Derider reported that changes were still being made to the Mustang Creek report, and that it should be ready to be mailed within the next few weeks. Tim invited the Board to made comments or come by the office and offer input. The Board was reminded that a portion of this project is being funded from the Drainage Utility Fund. Upcoming Events Sandy McGowan reminded the Board members that a Pancake Breakfast that will benefit the Allen Walking/Running Club will be held October 24, 1998, from 7-9 a.m. in the Allen Senior Citizens Building, 102 North Allen Drive. That same evening, there will be a "Stories by the Campfire" event targeted for families and preschool children. Tickets are on sale now for this event at the Joe Farmer Recreation Center. VI. BOLIN PARK FACILITY — DANNY MCLARTY, MBA ARCHITECTS Don Horton reported that $165,000 was approved by the public during the 1994 Bond Election to fund the construction and design of a restroom/concession building at Bolin Park. Bonds were sold this year, and Danny McLarty was asked to head the team and use Mr Dave Baldwin to do the site layout. Don reminded the Board that this project had been a big challenge to stay within the budget. Don Horton introduced Danny McLarty and David Baldwin to the Board members who made a brief presentation on their work to date on the Bolin Park Facility Following a brief presentation by the men, questions were fielded from the Board members and staff. Issues discussed during this time were handicapped accessibility, flooding issues possibility of renting out this facility, possible flagpole or canvas peeking and type of materials being considered for building construction. Don indicated that in the upcoming bond projects, there would be a "cost in" amount figured into each project for inflation. fl Page 5 Parks and Recreation Board Meeting October 12, 1998 VII. DISCUSSION ON REFORMATION OF SUBCOMMITTEES Don Horton reported that staff had been trying to come up with ideas for using Board members time more efficiently One of the ideas that staff proposed was the dissolving of the subcommittees as they currently exist, and the formation of an Administrative Standing Committee which will be comprised of the Chair, Vice -Chair, and Director of Parks and Recreation. This Board will meet on a regular basis to set the agenda for each meeting Ad hoc committees will be formed on an as -needed basis comprised of both Board members and/or residents depending upon the need. MOTION: Kevin Pierce moved to eliminate all subcommittees as they are currently structured. The Administrative Standing Committee will be comprised of the Board Chair, Vice -Chair, and Secretary. Ad hoc committees will be formed on an as -needed basis. Laurelle Zamparelli seconded, and the Motion carried, 6 for, 0 against. VIII. DISCUSSION ON RESTRUCTURING FORMAT FOR PARKS AND RECREATION BOARD MEETINGS Don told the Board that they were free to restructure their meetings anyway they chose to, but that staff had some proposals for them to review One of those would be having a workshop format beginning at 7 p.m. to discuss items on the agenda prior to the regular meeting (which would begin at 7:30 p.m.). Don indicated that the more informal issues would be worked through at 7 p.m., and that the formal items requiring action would be handled beginning at 7:30 p.m. A discussion in which suggestions were made to move the "Department/Project Updates" to the 7:30 p.m. portion of the meeting, and that the "Questions on Current Agenda" item be moved to the top of the 7 p.m. portion of the meeting was held. MOTION: Dan Turner moved to restructure the Board meetings to begin a workshop session at 7 p.m., and follow at 7:30 p.m. with the Regular meeting of the Parks and Recreation Page 6 Parks and Recreation Board Meeting October 12, 1998 Board. Cheri Jones seconded, and the Motion carried, 6 for, 0 against. IX. ADOPTION OF VISITORS GUIDE TO THE PARKS AND RECREATION BOARD MEETING The Board was referred to their Agenda Packets for a copy of the latest version of the Visitors Guide. Following a brief discussion in which several suggestions were made, the following Motion was made: MOTION: Laurelle Zamparelli moved to accept the guide as discussed. Dan Turner seconded, and the Motion carried, 6 for, 0 against. At this time, Item II. Was brought forward for action. ELECTION OF OFFICERS A. Chair MOTION: Cheri Jones moved to nominate Jim Waldbauer for the office of Chair. Dan Turner seconded, and the Motion carried, 6 for, 0 against. B. Vice Chair MOTION: Mike Rippe moved to nominate Kevin Pierce for the office of Vice -Chair Dan Turner seconded, and the Motion carried 6 for, 0 against. C. Secretary MOTION: Cheri Jones moved to nominate Laurelle Zamparelli for the office of Secretary Laurelle declined to accept the nomination. Cheri Jones then nominated Anne Campbell for the office of Secretary Laurelle Zamparelli seconded, and the Motion carried 6 for, 0 against. IXI. BOND PROJECT LIST r lit L Page 7 Parks and Recreation Board Meeting October 12, 1998 Don referred the Board members to their Agenda Packet, and requested that they begin preparing on the bond projects being proposed by the Parks and Recreation Department. Don indicated that if the Board could not support any of the projects called out in this proposal, then that project would be removed from the package. Don indicated that the Bond Committees would be appointed by City Council, with one person being asked to chair their committee. Kevin Pierce felt there might need to be a discussion on the inclusion of a golf course and tennis facility in this package. Following a brief discussion, it was determined that the Board would need to call a Special Meeting to discuss these issues. This meeting will be held on October 15, 6 p.m., in the Parks and Recreation Department offices. XII. ADJOURN There being no further business, the meeting was adjourned at 9.41 p.m. These minutes read and approved this 9th day of November, 1998. J' aldbauer, Chairman Anne Campbell, Secreta