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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1999 - 04/12 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING APRIL 12, 1999 - 7 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chair Anne Campbell, Secretary Kevin Pierce, Vice -Chair Cheri Jones Laurelle Zamparelli MEMBERS ABSENT Dan Turner Mike Rippe GUESTS PRESENT Keep Allen Beautiful Board and Staff Support STAFF PRESENT Don Horton, Director Tim Derider, Park Services Manager Larry Kirk, Athletic Superintendent Sandy McGowan, Recreation Superintendent Sue Witkowski, Secretary PRE -MEETING WORKSHOP: CALL TO ORDER Chair Jim Waldbauer called the meeting to order at 7:35 p.m. H. QUESTIONS ON CURRENT AGENDA No questions were brought forth at this time. Page 2 Parks and Recreation Board Meeting April 12, 1999 III. OPEN FORUM Joint Workshop with the Keep Allen Beautiful Board Chairman Jim Waldbauer welcomed the Keep Allen Beautiful Board to the Joint Workshop. Jim said he felt the Boards had a great deal in common, and that meetings such as this one might increase the lines of communication, as well as learn of each others activities in the community Jim informed the Keep Allen Beautiful guests that one of the projects he had in mind that would be a definite asset to the residents might be the Median Beautification project. Melissa Owens, Councilmember and Keep Allen Beautiful Board Member, indicated that this group was an affiliate of the Keep Texas Beautiful organization, as well as the Keep America Beautiful organization. She indicated that one of the primary charges for this Board was the recycling and anti -litter campaigns. Melissa indicated that on a recent trip to Santa Fe, New Mexico, she had seen small pocket parks, some of which had sculpture items in them. She indicated it was a direction she would like to see the City of Allen Parks Department move in. She indicated that the Keep Allen Beautiful Board had adopted the triangle area at Rivercrest and Roaring Springs, and that Lonnie Simmons and his family had done all the work, as well as purchased the materials. It was pointed out that sometimes it might be difficult to determine where the Parks and Recreation Board's duties start, and the Keep Allen Beautiful duties end. Don Horton, Director of Parks and Recreation, indicated that if it is a recreation resource, it would fall under the Parks and Recreation Board, whereas if it were a beatification resource, it would fall under the Keep Allen Beautiful Board. Referencing the small pocket parks, Don Horton indicated that currently the City of Allen Comprehensive Plan calls for the City to not accept parkland under 5 acres. Don Horton also informed the Board that the Allen Arts Alliance Board was in the process of developing a Master Plan that might aid in the Median Beautification project. Jim Waldbauer thanked the guests for their attendance, as well as for changing the night of their meeting to coordinate with the Parks and Recreation Board meeting. He also suggested that this group consider meeting jointly at regular intervals Page 3 Parks and Recreation Board Meeting April 12, 1999 REGULAR MEETING - 8:40 P.M. IV. APPROVE MINUTES FROM MARCH 8, 1999, SPECIAL CALLED MEETING Chairman Jim Waldbauer indicated that the Collin County Commissioner called out in these minutes was Joe Jaynes, and Anne Campbell clarified her remarks regarding the natatorium seating. MOTION: Kevin Pierce moved to approve the Minutes as amended, Anne Campbell seconded, and the Motion carried 5 for, 0 against. V. CITIZENS COMMENTS There were no citizens wishing to speak to the Board at this time. VI. COMMUNITY DEVELOPMENT CORPORATION PROJECT LIST Don Horton gave a brief overview of the ranking system used by the LLL Capital Improvement Project Subcommittee and how the rankings of that subcommittee compared to the staff rankings that had been done. He presented the Board with a list of proposed projects, and indicated that City Council has decided to take forth to the voters a $22,000,000 proposal for the Parks and Recreation Department Proposition. Don indicated that when the project list for the CIP was completed, the following list of projects were not included, and therefore would be taken to the Allen Community Development Board for possible 'h Cent Sales Tax Funding. Don Horton and Tim Derider made a presentation to the Board reflecting projects that they would be taking to the Allen Community Development Corporation to request funding. Those projects are as follows: PROJECT 2000 2001 2002 2003 2004 Historic Dam Renovation $200,000 Bethany Lakes Parking, Clubhouse Renovations $257,500 Entry Signage - $25,000 n t Page 4 Parks and Recreation Board Meeting April 12, 1999 PROTECT 2000 2001 2002 2003 2004 Recreation Center Park Signage $80,000 Generator on a $20,000 Trader Parkland $195,000 Acquisition Security Cameras $12,000 - Recreation Center Shadow Lakes $190,000 (Redevelotinteno Trails (Year 2000 $60,000 $540,000 Planning, Year 2001 Development) Neighborhood $300,000 $300,000 $200,000 Park Renovations Ford Park $210,000 Renovations Golf Course $2,000,000 $2,000,000 Tree Farm $50,000 Median 50.000 250,000 250,000 $250,000 Beautification New Senior $50,000 Center Planning Allen Station Park $3,000.000 - Phase III Recreation Center $60.000 (West) Planning TOTALS $1,389,500 $3,300,000 $2,500,000 $300,000 $3,060,IXI0 Following this presentation, there was a brief discussion by the Board, with the adjusting of some of the funding for the Median Beautification Project to an earlier timeframe. MOTION: Laurelle Zamparelli moved to accept the proposed list of projects and recommended moving forth to the Allen Community Development Corporation Board with Park and Recreation Board support. Anne Campbell seconded, and the Motion carried, 5 for 0 against. Page 5 Parks and Recreation Board Meeting April 12, 1999 VII. DEPARTMENT/PROJECT UPDATES A. ALLEN USA CELEBRATION Sandy McGowan reported that the Coasters had now been booked for entertainment at this year's Allen USA Celebration. She indicated that staff had received sponsorship money; from Lyrick Corporation ($3,000), Bob Tomes Ford ($3,000), and Terrell's Dry Cleaning ($1,000). She indicated that more sponsors were still being sought. The Board offered a list of possibilities for staff to explore: Luby's, Chile's, Walgreen, Tom Thumb, Kroger all of which are new to Allen and might make a donation to this event. B. NEIGHBORHOOD PARKS Tim Deader reported that all of the four parks will be completed by this coming Friday, with the exception of grass and one gallon perennials. Tim indicated that Green Park and Shadow Lakes are scheduled to be nearly completed by May 1, 1999 He indicated there would be a rededication of each of these facilities upon completion. C. SUMMER CONCERT SERIES Sandy McGowan reported on this program which was presented by the Allen Arts Alliance to the Allen Community Development Corporation Board for funding. The Parks Department has been booking bands, and scheduled the concerts for each Monday night, beginning the first Monday in July and continuing for 5-6 weeks. These concerts will be held in the Hillside Amphitheater, and will have a concessionaire. Sandy indicated the City of Allen will be piggy -backing these bands with the City of Lewisville who has been very successful with their Summer Concert series. D PHOTO CONTEST Staff reported that more than 300 photos had been received for this year's annual photo contest. Sandy McGowan indicated that the winning and placing photos were all on display at the Allen Public Library Judging was done in both Adult categories and Page 6 Parks and Recreation Board Meeting April 12, 1999 Student categories, with First, Second and Third places being awarded as well as one Best of Show awarded in each category E. HISTORIC DAM Don Horton reported that following concerns expressed by the Allen Heritage Guild about the 1872 Houston and Texas Railroad dam, an archaeologist was hired to study the dam's integrity and offer solutions for repair and preservation. This information has been presented to the Allen City Council at their meeting on April 1, 1999 F. SCULPTURES IN THE PARK Larry Kirk reported that while on vacation, he discovered some bronze sculptures that he thought would be appropriate in some of the City of Allen parks. The Allen Arts Alliance Board presented it for funding to the Allen Community Development Corporation Board, and received approval for $28,500 to move ahead with this project Larry indicated one would be placed in LBethany Lakes Park, while two would be placed in Allen Station Park - one at the baseball fields, and one at the softball complex. G. CITY BIKE PLAN Don Horton reported that four Collin County cities (Plano, McKinney, Frisco and Allen) were participating in the hiring of Halff Associates to work on a regional map detailing linkages between the four cities and the trail plan. H. SOFTBALL TOURNAMENTS Larry Kirk indicated that the City would be hosting five fast -pitch tournaments. He indicated one had been held on March 26 and 27, 1999 Twenty-six teams participated in very wet weather Staff received high -praise from participating groups thanking staff for all their hard work to make this happen under less than desirable conditions. Larry reported that all 74 games were played that weekend. The next softball tournament is scheduled for May 1, 1999, and is already full. Page 7 Parks and Recreation Board Meeting April 12, 1999 VIII. ALLEN NATATORIUM Don Horton indicated that the Allen Independent School District has appointed a committee to develop a program for this facility City Council has requested that this Board act as the City of Allen representatives in this program development. Don indicated that Mr Jim Henry, Mr and Mrs. Peter Mason and Mr and Mrs. Ron Manning had been appointed by AISD, along with Mr Steve Williams, Assistant Athletic Director Some of the issues raised by this committee are as follows: 1) seating - must be able to accommodate 800 during large events 2) seating in upper level - dry -room suggested 3) deck space - adequate on side -areas, more needed at entry area 4) be able to sell swim suits and supplies from control counter 5) concessions be designed into facility 6) deeper pool - from 5.5 feet in shallow areas and 13.5 feet in Edeep area to 6 feet in shallow area and 13.5 in the deep end. MOTION: Anne Campbell moved to accept the concept plan, Option 4 taking into consideration changes made by the AISD committee involving seating, deck space, and depth. Cheri Jones seconded, and the Motion carried 5 for, 0 against Don reminded the Board that AISD has agreed to pay for up to 4.3 million or 'h, whichever is less of the expenses involved with building this facility Don also reported that at a recent Triad meeting involving the Allen Chamber of Commerce, AISD, and City of Allen everyone involved was very receptive to this plan as presented by staff. IX. GUIDELINES FOR USE OF BETHANY LAKES AMPHITHEATER -SANDY MCGOWAN Following a brief review by the Board, it was suggested this item be tabled until the next regular meeting of this Board. It was determined that staff needed to find out if there was a noise -level ordinance in the City of Allen, and if so, what those acceptable levels were. i) 0 c Page 8 Parks and Recreation Board Meeting April 12, 1999 MOTION- Kevin Pierce moved to table this issue until the next regular meeting of the Parks and Recreation Board. Cheri Jones seconded, and the Motion carried 5 for, 0 against X. SELF-EVALUATION - LAURELLE ZAMPARELLI Laurelle Zamparelli performed the self-evaluation, and deemed all areas covered satisfactorily Jim Waldbauer will perform the next evaluation. XI. ITEMS OF INTEREST Allen Art Fest - May 8, 1999 Allen Chamber of Commerce - May 22, 1999 Texas State Historical Marker - April 19, 1999 (11 am) Summer Class Registration - April 24, 1999 (10 am) Laurelle Zamparelli announced that her last meeting before moving to San Antonio, Texas would be May 10, 1999 XIII. ADJOURN There being no further business, the meeting was adjourned at 10:41 p M. These minutes read and approved this 10" of May 1999 Ldt� Jt aldbauer, Chairman A P- L�� Anne Campbell, Secretary