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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1999 - 09/13 - RegularMINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING SEPTEMBER 13, 1999 - 7 P.M. PARB MEMBERS PRESENT Kevin Pierce, Vice -Chair Dan Turner Cheri Jones Vicki Wester Anne Campbell, Secretary MEMBERS ABSENT Jim Waldbauer, Chair GUESTS PRESENT Cheryl Lawson Ben Ferguson STAFF PRESENT Don Horton, Director Tim Dentler, Park Services Manager Larry Kirk, Athletic Superintendent Sandy McGowan, Recreation Superintendent Sue Witkowski, Secretary PRE -MEETING WORKSHOP: I. CALL TO ORDER Vice -Chair Kevin Pierce called the meeting to order at 7 p.m. H. QUESTIONS ON CURRENT AGENDA No questions were brought forward at this time. Vice -Chair, Kevin Pierce took this opportunity to invite the newly appointed Board Page 2 Parks and Recreation Board Meeting September 13, 1999 Members, Vicki Wester and Ben Ferguson to introduce themselves to the Board and offer a brief background on themselves. III. OPEN FORUM Allen USA Celebration Wrap Up - Sandy McGowan Sandy invited the Board members to present their ideas for improving the existing program at this time. Several ideas were mentioned, one being to use the high school parking facility and charge vehicles to park on site. Another idea was to use a professional photographer next year, rather than using the disposable cameras. Some individuals waited a long time to get out of the facility that night depending upon how far their school was from Allen Station Park. Sandy thanked the Board, and assured them she would be checking her notes on these issues prior to the planning of next year's event. Anne Campbell mentioned that she has seen the need for speed limit signs in Allen Station Park, as well as "no passing" signs. With the opening of Allen High School, the traffic has increased dramatically, and therefore the need for police monitoring of the speeds in this area. REGULAR MEETING - 7:30 P.M. IV. APPROVE MINUTES FROM AUGUST 17, 1999, REGULAR CALLED MEETING MOTION: Dan Turner moved to approve the Minutes as amended to include his suggestion that the gym at the Joe Farmer Recreation Center be made available for private rental. Cheri Jones seconded, and the Motion carried 5 for, 0 against. V. CITIZENS COMMENTS Ms. Cheryl Lawson, 1006 Timbercreek Drive, Allen, TX 75002 requested to appear before the Board and follow-up on her visit from last month. Ms. Lawson told the Board she was ready to appear before the Allen Community Development Board to request funding to build another playground in Reed Park. She reiterated her desire to have this Board's support prior to making a presentation. Don informed Ms. Page 3 Parks and Recreation Board Meeting September 13, 1999 Lawson that the Board had agreed to put a hike and bike trail around the southern edge of Reed Park, as well as place picnic tables and grills in the park. Don also informed her that the City would be looking to improve on the "kiddie" playground located on the eastern end of the park facility Kevin Pierce indicated he had seen people using the playground, and inquired as to Ms. Lawson's concerns about the existing playground. Ms. Lawson indicated that safety/security was a big concern for her with it located on AISD property, she also indicated that she had visited in Green Park, and reported there were three playgrounds visible from that site. Chairman Jim Waldbauer had contacted Don Horton this week to report that he had not gotten the letter drafted that was promised to Ms. Lawson last month. Don Horton told Ms. Lawson that he would be drafting a letter to AISD discussing the condition of the playground at Reed Elementary School. Ms. Lawson will be copied on that letter when it is finalized. Ms. Lawson reported that she would be going to the Allen Community Development Board without the support of the Parks and Recreation Board, and if need be, then to City Council. VI. NATATORIUM INFORMATION Don Horton reported that the City Council and AND Board had agreed to a Joint -Use Agreement, and it is out for signatures at this time. Signatures have been received from Brinkley Sargent to enter into an agreement with the City of Allen for the design of the Natatorium. Don reported that the City and AISD would jointly own this facility, and it would be located at Exchange and Rivercrest on the Southwest corner. The AISD will be developing and maintaining the landscape of the facility, and the City of Allen will be maintaining the building. Don reported that AISD would be contributing $4.3 million to the development of this facility, plus the land and all infrastructure improvements (approximately $312,000 value). The projected cost of the facility will be $9.2 million, with the City's portion being $5 million. The city will fund 57% of the facility, with the balance being funded by AISD AISD has expressed concern regarding the exterior of the building and that it be compatible with the existing Allen High School 7 buildings. Page 4 Parks and Recreation Board Meeting September 13, 1999 All funding is currently in place, with $4 million to 1999 bonds being sold, $1.1 million in 1994 bonds, Allen Community Development Corporation Board funding of $2.5 million, and bonds of $2.4 million to be sold this coming year AISD will be reimbursing the City of Allen for their $4.3 million commitment in August, 2001. Don also reported that the projected date of completion is August, 2001, with 13-14 months to build. Upon completion, all profits generated by either the City or AISD will belong to the City VII. PLANNING PROCESS FOR THE ATHLETIC COMPLEX Don reported that a budget of $4.2 million will be needed to build the 100 acre athletic facility at Rivercrest and Malone, with $500,000 of the bond money sold this year. He indicated that this facility would primarily be for soccer and baseball. He indicated a RFP would be done in the spring of 2001 to design this facility, and staff is projecting a grant from Texas Parks and Wildlife Department to help fund this project. Don indicated that a Landscape Architect and Grant Writer would be hired this coming year which will assist the Department along this line. Don spoke to the Board about developing a committee similar to the CASPER committee formed to develop Allen Station Park. He indicated that committee might be comprised of representatives from ASA (Soccer and Baseball), Parks and Recreation Board, staff representation from another city (Plano/McKinney) and possibly City Council. He indicated that at this time, this project would not include a football facility The idea of a lighted track at this location might be considered. VIII. ITEMS OF INTEREST Halloween Concert Sandy McGowan reported to the Board that she is planning a Halloween Concert at which Kenny and the Kasuals have agreed to perform. This concert will be held on October 29, 1999, in the Hillside Amphitheater Other dates provided to the Board were as follows: Rudolph Run, December 4, 1999 - 8 a.m. Tree Lighting Ceremony, December 4, 1999 - 6 p.m. Page 5 Parks and Recreation Board Meeting September 13, 1999 Trout Fish Out, January 15, 2000 Train Depot Information Don Horton reported that Sheila Condon had attended the Train Depot Committee Meeting and led a discussion on the type of materials that might be used for this facility, the concerns regarding historical accuracy, and compatibility with existing buildings. Sheila will be returning to this committee with conceptual plans in a few weeks. Don felt there were compromises made, and all involved were comfortable with the project. Letter to School Board Concerning Cheryl Lawson's Request Don Horton will be drafting a letter to AISD for Jim Waldbauer and the Board to review prior to it being mailed. Cheryl Lawson will be copied on that correspondence. IX. ADJOURN 1 There being no further business, the meeting was adjourned at 9 12 p.m. These minutes read and approved this 11" of October, 1999 uiG fin„ t ) cal� J' aldbauer, Chairman Anne Campbell, Secretary 0