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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1999 - 10/11 - RegularS J MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING OCTOBER 11, 1999 - 7 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chair Kevin Pierce, Vice -Chair Anne Campbell, Secretary Vicki Wester Cheri Jones Ben Ferguson Scott Neice i01Did 1:IalR.74111Mal N� None GUESTS PRESENT ■ Rick Haggerty, Allen Resident STAFF PRESENT Don Horton, Director Tim Dentler, Park Services Manager Larry Kirk, Athletic Superintendent Sandy McGowan, Recreation Superintendent Sue Witkowski, Secretary PRE -MEETING WORKSHOP: I. CALL TO ORDER Chair Jim Waldbauer called the meeting to order at 7:08 p.m. II. QUESTIONS ON CURRENT AGENDA INo questions were brought forward at this time. 0 Page 2 Parks and Recreation Board Meeting October 11, 1999 III. OPEN FORUM Jim Waldbauer explained that this item was a "Standing Agenda Item", and that all Board members were welcome to submit requests for specific items to be discussed. Jim Waldbauer began wtth an introduction/background on himself, and invited all the Board members and Staff to do the same. REGULAR MEETING — 7:30 P.M. IV. ELECTION OF OFFICERS A. Chair MOTION: Kevin Pierce moved to nominate Jim Waldbauer for the office of Chair Cheri Jones seconded, and the Motion carried, 7 for, 0 against. B. Vice -Chair MOTION: Cheri Jones nominated Kevin Pierce for the office of Vice -Chair Anne Campbell seconded, and the Motion carried, 7 for, 0 against. C. Secretary MOTION: Jim Waldbauer moved to nominate Anne Campbell for the office of Secretary Cheri Jones seconded, and the Motion carried, 7 for, 0 against. V. APPROVE MINUTES FROM SEPTEMBER 13, 1999, REGULAR CALLED MEETING MOTION: Anne Campbell moved to accept the Minutes from September 13, 1999, Regular Called Meeting as presented. Scott Neice seconded, and the Motion carried 7 for, 0 against. Page 3 Parks and Recreation Board Meeting October 11, 1999 VI. CITIZENS COMMENTS Mr. Rick Haggerty, Hickory Trail, Allen Texas indicated he was not at the meeting to speak to any particular issue, and spoke to the Board briefly indicating his pleasure with the responses he had received via email from Don Horton, Director of Parks and Recreation. Rick indicated his interest in the property development at Malone and Rivercrest, and the City of Allen in general. Mr Alan Sedgwick was also a guest at this meeting, but indicated he only wanted to observe. VII. PLANNING PROCESS FOR THE ATHLETIC COMPLEX Don Horton requested that other than a few brief comments on this item that it be tabled until the next meeting of this Board. Kevin Pierce inquired as to whether or not football fields would be included in the athletic complex. Don indicated that it would be primarily baseball and soccer, but that no final determinations have been made. Don indicated that the City of Allen has engaged the services of Mark Spencer of MHS Planning and Design to study the issues and make a recommendation on where the needs are the greatest. A survey might be used as part of this process. Don indicated that the department is planning on using the services of newly approved staff positions to obtain grants for the funding of part of this facility Don also indicated that $500,000 in bonds were sold in August for the planning of this facility, and that the development bonds ($4 million) would not be sold until March or April of 2001. MOTION: Kevin Pierce moved to Table Item VIII. For further discussion until November, 1999. Ben Ferguson seconded, and the Motion carried 7 for, 0 against. VIII. ORIENTATION WORKSHOP WITH PARKS AND RECREATION BOARD Don Horton began the orientation by providing the members with a copy of the Existing Park and Recreation Facilities, along with a map of where these facilities are located. Page 4 Parks and Recreation Board Meeting October 11. 1999 Don reviewed several aspects of the Department operations, and reminded the Board that they were appointed as an Advisory Board to City Council. He also provided information on the Board agendas, bylaws, member rosters, and organizational chart for the department, along with the budget for 1999-2000. Ordinances pertaining to the Board were briefly reviewed, along with the proposed Board work plan. IX. ITEMS OF INTEREST TAAF Athlete Recognition Larry Kirk provided the Board with a brief background on the plaques, and the process whereby they are given by TAAF (Texas Amateur Athletic Federation) Larry reported that the award for a male athlete is going to Kevin Fasolino, an 8 year old swimmer from Allen that currently holds a state record in swimming competition. The female athlete award is going to Brionna Mason, a student at Allen High School. Larry indicated that these would be presented to the recipients who would be recognized at an upcoming City Council meeting. Halloween Concert Sandy McGowan gave the Board a brief background on the concert, the plans that have been made, and invited anyone interested to participate in this event. Letter to School Board Concerning Cheryl Lawson's Request Don Horton provided the Board with a brief background on the issues concerning the Reed Park Upgrades, and the requests placed before this Board by neighbors of this facility He also referred the Board to the draft of a letter done by Jim Waldbauer to Ms. Cheryl Lawson. After suggestions by the Board members, it was agreed that the Board would support the letter to Allen Independent School District Board President and it's content. XI. SELF-EVALUATION Anne Campbell performed the self-evaluation portion of tonight's meeting and found all areas to be covered satisfactorily Page 5 Parks and Recreation Board Meeting October 11. 1999 Don Horton briefly informed the Board of a current issue regarding the cutting of trees in Allen. He also indicated that by the next meeting, he would have a draft of the newly prepared Parks and Recreation Department Strategic Plan for the Board members to review A brief discussion was held regarding the day, time and location of these meetings, and after a brief discussion, it was suggested that the Recreation Center be contacted for a meeting place since it would provide a less crowded environment for a meeting. Staff will check into availability and let everyone know prior to the next meeting. XII. ADJOURN There being no further business, the meeting was adjourned at 9:35 p.m. These minutes read and approved this 22nd of November, 1999 z�� sd-r-�' Ca.n aldbauer, Chairman Anne Campbell, Secretary r 1