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HomeMy WebLinkAboutMin - Parks and Recreation Board - 1999 - 11/22 - RegularPARB MEMBERS PRESENT Jim Waldbauer, Chair Kevin Pierce, Vice -Chair Anne Campbell, Secretary Vicki Wester Ben Ferguson MEMBERS ABSENT Cheri Jones Scott Neice GUESTS PRESENT Wade Peterson, Carter & Burgess, Inc. STAFF PRESENT Don Horton, Director Tim Dentler, Park Services Manager Larry Kirk, Athletic Superintendent Sue Witkowski, Secretary PRE -MEETING WORKSHOP: CALL TO ORDER Chair Jim Waldbauer called the meeting to order at 7,04 p.m II. QUESTIONS ON CURRENT AGENDA No questions were brought forward at this time. MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING NOVEMBER 22, 1999 - 7 P.M. PARB MEMBERS PRESENT Jim Waldbauer, Chair Kevin Pierce, Vice -Chair Anne Campbell, Secretary Vicki Wester Ben Ferguson MEMBERS ABSENT Cheri Jones Scott Neice GUESTS PRESENT Wade Peterson, Carter & Burgess, Inc. STAFF PRESENT Don Horton, Director Tim Dentler, Park Services Manager Larry Kirk, Athletic Superintendent Sue Witkowski, Secretary PRE -MEETING WORKSHOP: CALL TO ORDER Chair Jim Waldbauer called the meeting to order at 7,04 p.m II. QUESTIONS ON CURRENT AGENDA No questions were brought forward at this time. Page 2 Parks and Recreation Board Meeting November 22, 1999 EIII. OPEN FORUM Don Horton, Director of Parks and Recreation began the review with a list of existing parkland - in particular those pieces of property that have been purchased within the last couple of years. In addition, Don reviewed the property yet to be obtained by the City, and offered a brief background on those pieces of property and how the City is anticipating acquisition of those lands. A brief discussion was held on the athletic facilities currently being planned for Allen and questions were raised if these would provide enough game fields as well as practice facilities for the anticipated build- out population. Don reported that based upon the Comprehensive Plan, all of the required land has been obtained for the east -side of Allen. REGULAR MEETING - 7:30 P.M. IV. APPROVE MINUTES FROM OCTOBER 11, 1999, REGULAR CALLED MEETING MOTION: Kevin Pierce moved to accept the Minutes from September 13, 1999, Regular Called Meeting as presented. Anne Campbell seconded, and the Motion carried 5 for, 0 against. V. CITIZENS COMMENTS No Citizens were present to comment at this time. VI. READING OF THE PARKS AND RECREATION BOARD BYLAWS - ANNE CAMPBELL The Secretary of the Board is required to read he bylaws of the Parks and Recreation Board during the first meeting following the election of officers. Anne Campbell provided the Board with a copy of the bylaws, and performed an overview of the document. Page 3 Parks and Recreation Board Meeting November 22, 1999 VII. UPDATE ON PROGRESS OF BIKE PLAN - TOM KEENER Mr Tom Keener, Development Coordinator with the City of Allen Planning Department made an appearance regarding a bike plan for Allen. Tom presented a brief history on the Alternative Transportation Plan that came before the City of Allen 4-5 years ago for approval. Tom requested that if anyone on the Parks and Recreation Board was interested in serving, a committee was being formed to discuss the issues, and form a consensus regarding in particular, bike routes in Allen. Mr Keener reminded the Board of the history of bikers not being allowed on West McDermott in Allen. Anyone wishing to offer input on this issue is invited to contact Mr Keener at (972) 727-0122. VIII. TABLED ITEM: PLANNING PROCESS - ATHLETIC COMPLEX MOTION: Anne Campbell moved to remove this item from the table. Kevin Pierce seconded, and the Motion carried 5 for, 0 against. Don Horton provided the Board with a brief background on the funding in place for the planning and development of this facility He also referenced the Request for Qualifications (RFQ) provided in the meeting packet for review This RFQ is for design services, and Don reminded the Board that pricing was an issue that would be negotiated with the finalists upon completion of the presentation process. The recommendation was made to form an ad-hoc committee made up of 2-3 members of this Board, along with Parks and Recreation Department staff. The ad-hoc committee would meet twice, once to review the criteria for evaluating the proponents, and once to compile data. It was recommended that this committee would narrow the proponents to 3-4, then call for presentations by these finalists. Don Horton indicated that he would be taking this process to City Council on December 2 for their approval, and he reminded the Board that the Council may wish to appoint some of their own members to this committee. MOTION: Jim Waldbauer moved to recommend an ad-hoc committee made up of 3 Board members and City Staff to review the Page 4 Parks and Recreation Board Meeting �" November 22, 1999 proponents responding to the Request for Qualifications. L Ben Ferguson seconded, and the Motion carried 5 for, 0 against. Chair Waldbauer called for volunteers to serve on this committee, and Anne Campbell and Ben Ferguson agreed to serve along with Chair Waldbauer Don indicated that Tim Derider, Larry Kirk and himself would be the staff representatives. Kevin Pierce asked if a football facility would be included in the proposal, and it was determined that the wording "multi -use" would be added to Section ILC, Page 9 of the RFQ A further determination on the football facility will be made following input from Mark Spencer of MHS Planning and Design Services who will also be providing information for the development grant application with Texas Parks and Wildlife. IX. REVIEW OF THE STRATEGIC PLAN BEING DEVELOPED FOR THE PARKS AND RECREATION DEPARTMENT EDon Horton indicated that the rough draft of the plan provided to the Board was for their review, is still a work in progress. He indicated that this document would provide a plan for the department for the next five years. Don indicated that Sections 1-5 have for the most part, been completed, while sections 6, 7 and 8 are still being reviewed, and are considered the "meat" of the plan. Don invited any Board members with questions or suggestions to email those to him for consideration. Jim Waldbauer is checking with various groups around north Texas trying to locate any Parks and Recreation Boards who have a strategic master plan. At this point, he has found none, so if this Board decides to move ahead with a business/strategic plan of their own, it might be the first in this area. X. REVIEW OF PARKS IN LOST CREEK DEVELOPMENT Don began this review with an outline of what is recommended in the Comprehensive Plan for parkland in this part of Allen. Don outlined the unique design of this development, with the neo -traditional approach of Page 5 Parks and Recreation Board Meeting November 22, 1999 3 having the community center around public amenities. It was pointed out that each of the parks outlined in the Lost Creek Development may be accessed with a 5 minute walk from a residence. Don also pointed out that the developer would be developing the parkland in this community and that the zoning and platting of the first phase has been completed. The Comprehensive Plan calls for 15-16 acres and some open space be dedicated, and this development will have between 22-23 acres of parkland. Don indicated that the City of Allen will be negotiating the fees for reimbursement to the developer, and these will be paid from mandatory parkland dedication funds. MOTION: Ben Ferguson moved to approve the concept plans for the master plan as presented, with the exception of moving the sand volleyball facility to the other side of the creek, and it was requested that park signage coordinate with the City of Allen park signs to be used in other areas. Anne Campbell seconded, and the Motion carried 5 for, 0 against. XI. REVIEW OF REED PARK PROPOSED AMENITIES Chair Jim Waldbauer read a letter aloud to the Board that was written by Ms Cheryl Lawson, 1006 Timbercreek Drive, a neighbor of Reed Park. This letter was written to Mr Worley Stein, President of AISD Board, and expressed her response to the letter received from Chair Jim Waldbauer. Following a brief review of the concerns regarding newly updated facilities in Reed Park, Park Services Manager, Tim Derider presented ideas for a possible added amenity to this facility that involved a half- moon basketball court, and a fitness/climbing element. The projected cost of these amenities would be $57,691. Following a discussion by this Board, it was determined that the City Staff should move forward with the previously discussed amenities of additional sidewalk, picnic sites with tables and barbecue grills, but that nothing further should be added at this point. Tim Dentler indicated he might be able to reduce the cost of the proposal by $10,000-12,000. Page 6 Parks and Recreation Board Meeting November 22, 1999 Don reported that Ms. Lawson had visited with the City Manager about this issue and may be moving forward to City Council with her concerns. He will be visiting with the City Manager further on this issue. XII. ITEMS OF INTEREST Possibility of Park Tours Don Horton offered to take the Board on a tour of newly acquired parkland on a Saturday in December Staff will contact the Board members for a date/time preference. Rudolph Run Larry Kirk provided the Board Members with an opportunity to volunteer to work the morning of the event by registering participants. Larry reminded the members that this event is scheduled for Saturday, December 4 Christmas Tree Lighting Larry Kirk reminded the Board of the 6 p.m. Tree Lighting event to be held at Central Fire Station. This event will take place after the Christmas Parade scheduled to begin at 4 p.m. Date for CASPER Don informed the Board that a date had been scheduled for the next CASPER (Committee for Allen Station Planning Education and Recreation) meeting. That date is December 2, Noon, in the Bethany Lakes Clubhouse. Lunch will be served. Water Park Don reported that approximately 3 months ago, the Allen Community Development Corporation Board had requested a proposal that was originally proposed as part of the last bond election program. That proposal was dropped from the bond package that went to the voters. At their last meeting, the ACD Corporation Board decided to fund a Marketing Study to be performed by an outside firm. XIII. SELF-EVALUATION — CHERI JONES Due to the absence of Ms. Jones, this item was not performed. Page 7 Parks and Recreation Board Meeting November 22, 1999 XIV. ADJOURN There being no further business, the meeting was adjourned at 10:35 p.m. These minutes read and approved this 13th day of December, 1999 r r. J Waldbauer, Chairman Anne Campbell, Secretary FIS A