HomeMy WebLinkAboutMin - Parks and Recreation Board - 1999 - 12/13 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
DECEMBER 13, 1999 - 7 P.M.
PARB MEMBERS PRESENT
Jim Waldbauer, Chair
Kevin Pierce, Vice -Chair
Vicki Wester
Ben Ferguson
Scott Neice
Cheri Jones
MEMBERS ABSENT
Anne Campbell, Secretary
GUESTS PRESENT
Jerry Locken, Allen Resident
STAFF PRESENT
Don Horton, Director
Tim Dentler, Park Services Manager
Larry Kirk, Athletic Superintendent
Sandy McGowan, Recreation Superintendent
Sue Witkowski, Secretary
PRE -MEETING WORKSHOP:
I. CALL TO ORDER
Chair Jim Waldbauer called the meeting to order at 7:04 p.m.
IL QUESTIONS ON CURRENT AGENDA
No questions were brought forward at this time.
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Parks and Recreation Board Meeting
December 13, 1999
III. OPEN FORUM
Jim Waldbauer asked for a brief update on the Rudolph Run and Tree
Lighting Ceremony that the Department sponsored on December 4,
1999 Larry Kirk informed the Board that 173 runners signed up for the
race, and that the thunderstorms passing through Allen that morning hurt
the numbers of participants It was also reported that the idea of
presenting the parade awards at the tree Lighting Ceremony tended to
bring a larger crowd and staff felt it should be continued.
The Parks and Recreation Board Members presented Sandy McGowan,
Recreation Superintendent with a retirement gift, and their best wishes in
her future endeavors.
REGULAR MEETING — 7:30 P.M.
IV. APPROVE MINUTES FROM NOVEMBER 22, 1999, REGULAR
E,
CALLED MEETING
MOTION: Scott Neice moved to accept the Minutes from November
22, 1999, Regular Called Meeting as presented. Vicki
Wester seconded, and the Motion carried 6 for, 0 against.
V. CITIZENS COMMENTS
No Citizens were present to comment at this time
VI. CONSIDERATION OF ENTERPRISE FEES
Larry Kirk, Athletic Superintendent, outlined the range of fees
previously approved by City Council. Council has authorized the Parks
and Recreation Board to set fees within these pre -approved ranges
without returning for Council approval.
Larry asked that the pool admission fee be increased from $1.50 to
$1 75, and that the Learn to Swim fee be increased from $40 to $45 per
class
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Parks and Recreation Board Meeting
December 13, 1999
�( Sandy McGowan requested that the deposit and rental fee for the Ford
Park Pavilion be raised as from a $30 rental, $25 deposit, to a $50 rental
and $50 deposit. This would bring these fees in line with what is
currently approved to charge for the Bethany Lakes Park Pavilion.
A brief discussion was held on the availability of scholarship funds for
anyone qualifying for such assistance. Staff assured the Board members
that no one would be turned away from the programs due to a financial
need.
MOTION: Ben Ferguson moved to accept the proposed changes in
fees as follows: Pool Admission fees will be increased to
$1 75, Learn to Swim Class fees will be increased to $45,
and the rental and deposit fees for the Ford Park Pavilion
will be increased to $50 rental and $50 deposit. Kevin
Pierce seconded, and the Motion carried 6 for, 0 against
VII. DISCUSSION OF ALLEN PARKS AND RECREATION
DEPARTMENT BUSINESS PLAN
Tim Dealer, Park Services Manager, began the presentation by
presenting a brief background on why the Business Plan/Strategic Plan
for the Department is being developed. Tim made a brief review of the
critical areas of the business plan, and described how the plan involved
the staff and the process that was used to get to this point.
Chapter 6 (Goals and Action Plans), Chapter 7 (Program Projections),
and Chapter 8 (Maintenance of the Strategic Plan) were defined as some
of the critical areas of the plan.
Following a brief discussion in which several comments were taken from
the Board members regarding their review of this plan. Don Horton
indicated that the next step would be to look at all goals in Chapter 7 in
more detail, and pending a meeting with the City Manager regarding
possible reorganization of the Department, more work would be done.
VIII. DISCUSSION ON PARKS AND RECREATION BOARD
STRATEGIC PLAN
During a brief discussion on why the Board needs a strategic plan, it was
decided that hopefully this would provide a means of maintaining the
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Parks and Recreation Board Meeting
December 13, 1999
focus on goals. This plan might also better define the goals and a
mission statement for the Board. It was determined the "duties of the
Board" should be defined in this document, along with a Board Mission
Statement.
Several ideas were brought forward for the Board's participation in:
Speaker's Bureau, better use of the City Web page, along with frequent
updates and possibly the use of "FAQ's from the Parks and Recreation
Department Staff'
IX. UPDATE ON NATATORIUM
Don Horton did a brief presentation referencing the scale model of the
Don Rodenbaugh Natatorium to be built on Rivercrest at Exchange.
Don reported that this facility is scheduled to be open in the fall of 2001
- hopefully in time for the AISD Swim Team to workout.
X. ITEMS OF INTEREST
Don Horton reviewed the RFQ (Request for Qualifications) issued for
the Athletic Complex, and indicated that it is currently being advertised,
and proposals will be sent to area firms. He also reported that Council
may or may not be comfortable with only one firm being brought
forward for them to consider at the end of this process.
The 2000 TRAPS (Texas Recreation and Park Society) Conference will
be held beginning February 22, 2000 in South Padre Island for those
interested in attending
Larry Kirk reported that the stocking of Bethany Lakes Park with trout
will take place December 16, 1999 and January 13, 2000, with the Trout
Fish Out Program being planned for January 15, 2000.
XI. SELF-EVALUATION - CHERI JONES
Cheri Jones performed the self-evaluation portion of tonight's meeting
and found all areas to be covered satisfactorily
IXIV. ADJOURN
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Parks and Recreation Board Meeting
December 13, 1999
There being no further business, the meeting was adjourned at 9:55 p.m
These minutes read and approved this 10th day of January 2000.
L p
46 dbauer, Chairman Anne Campbell, Secretary