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Home My WebLink AboutMin - Parks and Recreation Board - 2002 - 04/08 - Regular("1 MINUTES PARKS AND RECREATION BOARD REGULAR CALLED MEETING APRIL 8, 2002 — 7:30 P.M. PARR MEMBERS PRESENT Kevin Pierce, Chair Anne Campbell, Vice -Chair Scott Neice Vicki Wester Ben Ferguson, Secretary Carl Clemencich, Jr. Cheri Jones MEMBERS ABSENT None STAFFPRESENT Don Horton, Director of Parks and Recreation Tim Dentler, Assistant Director of Parks and Recreation Brian Bristow, Landscape Architect Sue Witkowski, Secretary GUESTS ILi"M CALL TO ORDER Chair Kevin Pierce called the meeting to order at 7:35 p.m. 2. APPROVE MINUTES FROM FEBRUARY 11, 2002 REGULAR CALLED MEETING 11 Page 2 Parks and Recreation Board Meeting April 8, 2002 MOTION: Carl Clemencich, Jr. moved to accept the Minutes from February 11, 2002 Regular Called Meeting as presented. Anne Campbell seconded and the Motion carried 7 for, 0 against. 3. REVIEW GOALS AND OBJECTIVES AND PARK INVENTORY FOR THE PARK, RECREATION AND OPEN SPACE PLAN UPDATE Don Horton reported that the Parks, Recreation and Open Space Plan is currently being updated, and each month, certain pieces of this document will be ],-ought to tin, Board for updates and review R;:an Bristow also provided a brief review of the Park Tm•e+gory for th• Bond's review of the format. This document will be updated during the proces, It was suggested that the "year established" and "year updated" information b, provided it, this matrix Also, all greenbelt areas will have acreages included in this document. These numbers will be more accurate with the use of GIE and GPS temhnology applied. (((; 4. RFVIEW PD54/PD77 AND DISCI'S PARK P OCATION �7 Den reported that at the. last Planing quid Z•ming meed,: the Co—mission considered the location of a neighborhood park within th., urea. of M)54 and PP77 This area is located east of Waller, Brant,h and will �vr par ;o• - of T u+p C•oeks and most development east of Watters •Branch North of Exch, ngt ano uoarh of Stacv Tt,r, De elope: is recommending the park be lo�.ated adjau nt to . new 4 1anc divided roadway Don requested thr Board review this chop e and consider this proposal Don provided a Power Point presentation prey-tonsly gi,en to the Planning and Zoning Commission last week and was reviewed this everting bt the F- and and attached to these minutes Daring their rieeting, the Planning a_ -td Zoning t mmission was unable ro decide or a location and wanted time for further consideration The Commission has agreed to consider the Parks and Recreation Boaro s recommendation MO PION: Anne Caruphell mov I •n reenp•mend the plapnmg at.,• T".n•nx Commiss,on support the incation 4 a City o'r A'len part i &n acres located on the southem ecd of the property Ben erpt,si•r �� seconded +pd the Motit•n carried ' for, 0 again A. Page 3 Parks and Recreation Board Meeting April 8, 2002 5. REVIEW USE OF ALLEN STATION PARK BY ASA BASEBALL The Allen Sports Association (ASA) Baseball has requested use of Allen Station Park for a fund -miser. The Baseball Association is requesting to host a "Home Run Derby" or "Slug Fest' to benefit the Association and the Allen Public Library The dates requested being April 20, 2002 between the hours of Noon and 4 p.m. Ben Ferguson expressed concerns that rain outs were occurring in the regular season, and he felt this date might be better used for scheduling of make-up games. The Board expressed a desire for more information regarding the following: 1) percentages of funds that would be given to the Library, as well as the Baseball Association; 2) Where in particular will the funds collected be spent within the baseball program; 3) how will priority of "Slug Fest" vs. the rained -out games be balanced; 4) is there a proposed rain -out date? 6. REVIEW OF RESOLUTION UPDATING PROGRAM FEES The Board members were provided a copy of the City Council approved Resolution for setting fees for Parks and Recreation programs. The Resolution was being considered in order to allow the Parks and Recreation Director to set "Market Driven Fees." Allowing this procedure will add flexibility to the programs we offer and allow for fees to be updated on a more random time frame. Don reminded the Board that currently they have the power to set some fees within a range established by City Council. Some of these ranges will continue to exist. For example, fees associated with non -market driven charges, such as memberships and rental of facilities will continue to be set by City Council with the recommendation of the Parks and Recreation Board. Don also indicated that staff is proposing a policy for a Business Plan to be submitted for programming requests that will outline projected expenses, revenues, participants, fees, etc. This information may be shared with the Board members. REVIEW MASTER PLAN FOR ALLEN STATION, PHASE II Allen Station Park Master Plan has been considered by CASPER (City of Allen Subcommittee for Planning Education and Recreation) and has been considered by the City Council at their April 4, 2002 meeting. Brian Bristow outlined the Page 4 Parks and Recreation Board Meeting April 8, 2002 proposed plan for the Board, detailing in particular the development of the property west of Cedar, the orchard, and hike and bike trails throughout the park. S. OTHER BUSINESS A. Easter Egg Hunt 2002 Wrap Up — Tim Derider reported 500 children hunted eggs in the rain, and took home a total of 12,000 Easter Eggs. B. Class Registration — April 13, Residents of Allen may register for upcoming spring and summer programs April 13, at the Joe Farmer Recreation Center with non-residents registering on April 15. C. Senior Dance — April 26. Staff reported that the previous dances sponsored by the Seniors of Allen have had well over 100 in attendance and encouraged the Board to drop by on the 26" D. Recreation Services Manager Interviews — April 9. Don reported that six candidates will be participating in an all -day panel interview. 9. ADJOURN There being no further business, the meeting was adjourned at 9:20 p.m These minutes read and approved this 13a' day of May 2002 Kevin Pierce, Chair Ben Ferguson, Secre ary 11 I L don Horton Parks and recreation department's Position on PD54 and Size of Park Cont. The size of the park is smaller., Fof Park " tier ey of Allen Preferred . �r .,, Fong Watters Branch be Single Loaded 1- Proponent considered !It access but lacks continuity A , g Watters Branch Watters Branch e Single Loaded Cont. ale Loaded Cont._, loaded streets s latters Branch \Itrbe ng Watters Branch ee LoadedSingle Loaded Cont. gle istaded streets have the itl be safer xPztZ'iq Watters Branch Tong Watters Branch ale Loaded Cont. be Single Loaded Cont. A4 - h trail will someday be cted along the west side of ranch. are not F, Creek and its of nark-GYy of Allen Preferred 7c W, 1on £' �� '� 's le load the.: .the enter '`' •Consider supper would allow foil South tree now ghborhood Park should be toward the southern end of the Watters Park should be